The Daycare (Child Care) Receipt Template is a standard administrative tool used to keep track of the payments received by the Day Care or Child Care Facility that is issuing it. This document is designed to promote an efficient reporting process that contributes to a Daycare or Child Care Customer who is satisfied with his or her proof of payment. It should be mentioned that in some cases, a third party, such as an insurance company or tax entity may require a copy of this paperwork from either the Client or the Day Care Facility issuing it. Thus, it is vital that all sections presented in this receipt are filled out in an accurate manner and verified for accuracy before dispensing the finished paperwork.
How To Write In PDF And Word
Download; Adobe PDF Or Microsoft Word (.docx)
Step 1 – Download The Daycare Receipt As an Adobe PDF Or Microsoft Word File
When it is time to issue a receipt to verify payment for daycare services, download then open the template on this page to fill it out. A “PDF” and “Word” version of the template is available through the buttons near the image or through the links that have been presented above (labeled “Adobe PDF” and “Microsoft Word (.docx)”
Step 2 – Name The Daycare Business Behind This Document
The heading of the PDF or Word version of the receipt will need to be populated with the Daycare Facility or Business’ formal information. Thus, type in the “Company Name” of the Daycare Facility or Business verifying this receipt’s payment in the first field (holding the text “Company Name”). 
The full “Name” of the Daycare Facility Employee dealing with the payment should be produced on the first empty line (labeled “Name”). Next, a submission of the Daycare Facility’s address must be produced to the three empty lines that follow. These lines are all labeled so that you may present this information in the fashion it should be displayed. Seek out the “Street Address” line at the top of the page then enter the building/street/unit number of the Daycare Facility’s mailing address on the “Street Address” line then continue to the next line with an entry of the “City, State,” and “Country.”The “Zip Code” needed to complete the Daycare Facility or Business’ address is the next expected entry. Produce it on the next line. The Daycare Facility’s telephone number and “E-Mail” address are the next requests made. The information needed to contact the Daycare Facility or Business in this manner should be input to these lines.
Step 3 – Produce The Daycare Payment Filing Material
The manner in which the Daycare Facility shall categorize and file this document will (typically) be according to the transaction or receipt number generated when payment is received. Furnish this document number on the “Receipt #” line. 
The “Date” when this paperwork is developed should be the same calendar day when payment is received. Produce this “Date” as the receipt “Date” on the next blank line.
Step 4 – Assign The Payment Credit To The Daycare Client
The “Customer/Client Information” section of the receipt will seek to credit the appropriate Paying Daycare Client properly. To achieve this task, find the blank line in this section with the label “Name” then furnish a production of the Daycare Client’s full “Name” on it. 
Next, the entire address of the Daycare Client must be delivered. This production must be presented on a line by line base using the areas labeled “Street Address” and “City, State, Country” for the bulk of this address and the “Zip Code” line to display the appropriate postal code. The Daycare Client’s current telephone number as well as his or her email are expected on the “Customer/Client Information” section’s “Phone” and “E-Mail” line.
Step 5 – Define The Services Accounting For Payment
The table shown near the center of this receipt is reserved for a basic report that defines the daycare services paid for by the Client. The first text-field available in this object will seek a summary of the daycare services provided. Clients will generally expect reports such as the title held with the Daycare Facility, the dates when daycare service was provided, and/or products that were paid for. 
Step 6 – Attach The Correct Price Breakdown To The Paid Total
The “Amount” column in this document will need several areas filled in. Start satisfying this column with the base “Amount” asked for the daycare services. Furnish this to the first text field under the word “Amount.”The “Subtotal” box that follows is reserved for a summary of all the amounts asked for that were reported in the previous field. Even if only one was “Amount” was reported, furnish it to the “Subtotal” field. This is considered a necessary courtesy by many Customers. Continue to the next box down, this “Discount” is included in case an amount was set (by the Daycare Facility) to be deducted from the bill that required payment. If so, record it in the box labeled “Discount” The “Tax” box in this column is held here to receive the dollar amount portion of the submitted payment directed to satisfying any applicable tax codes calling for a sales taxes or services taxes to be collected. If this was required from the Daycare Facility Client’s payment, then report the determined and collected “Tax” in the next box down.
The “Total” that was required for the Daycare Facility’s services or products is the next required entry for this column. This “Total” will be expected to be the taxes added to the “Subtotal” or to the discounted “Subtotal.”
Step 7 – Address More Receipt Or Daycare Topics As Needed
Turn your attention to the left of the figures just entered. The blank lines carrying the “Notes” label are presented as a matter of convenience. If more discussion is needed to convey needed information from the Daycare Facility to the Paying Client then, use these lines for this presentation.
Step 8 – Complete The Daycare Service Payment Statement
The statement near this receipt’s conclusion intends to confirm its facts through three pieces of information that were already presented. Begin by reviewing the received funds and entering their dollar value to the blank line after the dollar sign in this “The Total Amount…” statement. Ideally, this will be the “Total” that was expected. 
The second blank line in the confirmation statement reserves this area of the statement for the full name of the Daycare Facility Client. Complete the Daycare Facility’s declaration to this receipt by reporting the “Date” of payment on the final blank line.
Step 9 – Address The Daycare Client’s Method Of Payment
The means by which the Daycare Client paid his or her bill must be handled as the next report. The “Payment Method” receipt section intends to receive such a definition through your selection of the checkboxes on display. It should be noted that if the Daycare Client used more than one medium to deliver payment, then you may mark more than one box (provided both your choices adequately define the payment). The first option to review is labeled “Credit Card No.” and should be marked this is how the Daycare Client paid for the above “Total.” Additionally, the credit card number must be entered on the empty line. 
The second option to review is labeled “Check No.” This label should be selected for a submitted check payment to the Daycare Facility and will expect that the ledger number on the check be transcribed to the blank line displayed after the label. A payment consisting of paper money will mean the “Cash” box must be selected. The final option here bears the “Other” label where payments other than credit card, check, and cash can be defined. Select this label option then define the method of payment directly if needed.
Step 10 – Obtain The Daycare Client Signature
The signature line at the bottom of this receipt will need the Daycare Client’s signature presented on it to acknowledge the payment submitted and the manner in which it was made. 
How To Write In Excel
Download; Microsoft Excel (.xlsx)
Step 1 – Obtain The Daycare Receipt From This Page As An Excel Document
An Excel version of this receipt can be downloaded and issued using the link set above (“Microsoft Excel (.xlsx)”) or the “Excel” button on display in the caption area of the preview sample image.
Step 2 – Introduce The Daycare Center That Has Received Payment
Open the file you have downloaded from the page as an Excel sheet. When you have accessed it, select the first field in the first column then upload the logo the Daycare Center uses for recognition. This will require you to remove or delete the words “Add Your Company Logo Here” in cell A1 then place the image accordingly to achieve this task. 
The header will not be able to identify the Issuer of this receipt with only this Entity’s logo therefore, replace “[Company Name]” in cell A2 with the legal name of the Daycare Center authenticating the receipt of the concerned Client payment. The full “Name” of the Daycare Center Employee in charge of this paperwork should be recorded in cell A3. The Daycare Center’s address is expected with its introduction and that of its Employee. This requirement can be satisfied by entering Daycare Center’s building number, street/road name, and (if applicable) unit number in cell A4 (“Street Address”), the remaining address information as the Daycare Center’s “City, State, Country” in cell A5 then its “Zip Code” in cell A6. The “E-Mail” address of the Daycare Center and its telephone number must both be produced here as well. Cell A7 and cell A8 will accept this information for display.
Step 3 – Furnish The Daycare Center’s Filing Material
The filing information the Daycare Center will use to identify this payment during any future reproductions or inquiries should be input as the “Receipt #” in cell F3. Cell H3 shall request that a formal “Date” of payment be assigned as the receipt’s “Date.” Place this month, day, and year in cell H3.
Step 4 – Produce The Daycare Center Client’s Identity
The Daycare Center’s Client should have his or her identity included in this receipt. To “Name” this Party as the Payer of the daycare center’s bill, furnish his or her full “Name” in cell A11. If this a Business Entity is paying this bill then record its entire “Name” here, including any needed status suffix (i.e. corp.). 
The address where the Daycare Client can be reached through paper mail is expected as three entries in cell A12 (“Street Address”) and cell A13 (“City, State, Country”) then cell A14 (“Zip Code”). Next, present the address where the Daycare Client can be reached electronically in the “E-Mail” field (cell A15). The telephone number of the Daycare Center is also needed here, place it in cell A16 after the label “Phone.”
Step 5 – Submit A Discussion Defining The Daycare Center Services
Cell A19 of the receipt template occupies the first field of a table. This field, titled with the word “Description,” is set in column A as a staging area for the details such as the days and hours when care was provided or the contract number or title (and effective date) defining such information. 
Step 6 – Present The Daycare Center’s Pricing
The adjacent field, in column F, seeks the price asked for to cover the concerned Daycare Center’s time or products listed in the previous area. Furnish these dollar amounts in cell H19 (“Amount”). Continue with and entry of the sum of all daycare center charges. This value is needed for review in cell H20 (“Subtotal”). If a “Discount” was given to the Daycare Center Client as a value deducted from the “Subtotal” before or during payment, then submit this value to cell H21. Cell H22 of this column is set to receive the sales tax that may be needed for purchased daycare products or service taxes imposed on its time. The “Tax” amount entered here can only be calculated using the appropriate regulations set by the jurisdiction governing this business. If a “Tax” must be submitted with a payment of the daycare service’s “Subtotal” then, the full “Tax” amount must be on display in cell H22. The “Total” field in cell H23 seeks a record of the “Tax” (cell H23) added to the daycare service’s “Subtotal.” Submit this dollar value but keep in mind that if a “Discount” was given to the Client, then it must be deducted from the defined “Subtotal” before the taxes are added when calculating this “Total.”
Step 7 – Deliver Content To The Daycare Center’s Receipt Declaration
The next concern is a sentence in cell A24. This statement will summarize this receipt with a declaration. The dollar symbol held by the brackets and the parentheses is the first area that will require your attention. Delete this set of symbols and place the “Total” paid by the Daycare Client in its place after the words “The Total Amount Of…” 
As you proceed through the sentence populating cell A24, notice the bracketed word “Name.” Remove it then type in the Daycare Center Client’s full “Name” The remainder of this sentence will lead to the bracketed word “Date.” These brackets and the word “Date” require the payment “Date” produced to close this sentence appropriately.
Step 8 – Report Daycare Client’s Means Of Payment
This receipt has defined the facts behind the received Daycare Center Client’s payment save for one detail; the “Payment Method.” Cell A26 introduces this section by label and displays four checkboxes as the contents. One of these items must be selected to complete this section. If the Daycare Client paid by credit, choose the box in cell A27, and copy the Daycare Client’s credit card number from the card to the space after the label “Credit Card No”
Cell A28 is reserved as a way to report a daycare payment by check. Select the checkbox here if this is the method of payment, then use the space after “Check No.” to document the check or ledger number. The label “Cash” is presented should the Daycare Client have submitted payment directly with paper money. If so, then click (or place a checkmark) in the box provided in cell F27. The three discussed payment options are all well-established methods but many more exist. If none of these are accurate payment definitions for this receipt, then select the box in cell F28 (“Other”) and use the provided space to present the “Payment Method” the Daycare Client used.
Step 9 – Request The Daycare Client Signature
Cell A29 contains the final object of this template requiring attention. This is a horizontal signature line labeled “Customer’s Authorized Signature” and must be signed by the Daycare Center Client as proof of his or her intent to submit the above payment.
