Equipment Delivery Receipt Template acts as the proof of payment needed when the transportation of equipment must be paid for and documented separately. Generally, any entity ranging from a Trucking Company to a Vendor may generate this type of paperwork therefore, this template requires only the basic elements necessary to present itself as proof that payment for the delivery of equipment or machinery has been completed. The specifics such as the method of payment required and the rate that was applied will be left up to the discretion of the receipt’s Preparer. This ensures that all receipt information, requested by Consumers for their paperwork to be complete, can be recorded in a set pattern of entry for future receipts.
How To Write In PDF Or Word
Download; Adobe PDF or Microsoft Word (.docx)
Step 1 – Save The Equipment Delivery Receipt In Your Preferred Format
The “PDF” and “Word” buttons on this page shall provide access to the Equipment Delivery Receipt Template in their respective formats. An option to download this template using the “Adobe PDF” and “Microsoft Word” links in this area of the page.
Step 2 – Make A Presentation Of The Equipment Delivery Company Being Paid
The first part of this receipt will present some areas where several entries will be required to define the Equipment Delivery Company generating this paperwork in response to payment. The “Company Name” text field is the first such area. Furnish the Equipment Delivery Company’s legal name to this field. 
In addition to the Equipment Delivery Company’s business name, the “Name” line shall require the first and last “Name” of the individual documenting the received funds.
The previous two entries have defined who the Receiver of payment is. Now, we will discuss the methods that can be used to contact this entity for additional receipt information. The three spaces labeled with the terms “Street Address,” “City, State, Country,” and “Zip Code” will expect that you satisfy these labels by furnishing the Equipment Delivery Company’s address information in the manner requested.
The “Phone” number and the “E-Mail” the Equipment Delivery Company keeps active for correspondence should be recorded on the two lines that follow the address.
Step 3 – Assign Receipt Information To the Equipment Delivery’s Payment
The Equipment Delivery Company must assign the “Receipt #” line with a unique string of digits that can act as an identifier for this documentation of payment. 
Dispense the official “Date” of this receipt’s generation on the space bearing the “Date” label.
Step 4 – Supply The Delivery Information Section With The Equipment Recipient’s Information
The next section (defined by the bold term “Delivery Information”) seeks an entry of the full name of the Equipment Recipient on the space labeled “Delivery To.” 
Supply the Equipment Recipient’s full address to the three spaces that follow starting with the “Street Address” continuing with the “City, State, Country,” and concluding with the “Zip Code.”
The final request pertaining to this entity is the Equipment Recipient’s “Phone” number. Produce this information where requested.
Step 5 – Furnish The Table With Information Defining The Equipment Delivery
Notice the receipt table at the center of this paperwork. The “Description” column requires that a list of the delivered equipment be produced so the Client will have a convenient area of review. 
Next, in “Quantity,” name the number of miles the equipment listed was transported. You may use any unit of measurement preferred however, may Equipment Transporters will tend to charge by the mile.
Step 6 – Discuss The Delivery Charges That Required Payment
Continue this table by documenting the “Rate ($)” that was applied to the paid bill. This dollar value must define exactly how much money was needed for one of the delivered equipment.
The final figure on each row containing material should reflect the “Amount” paid for the equipment delivered on a row by row basis. Multiply the “Quantity” by the “Rate” to reach this figure.
The “Subtotal” box that continues this column to its summary requests that all the amounts charged for the equipment delivery be added to a single value then documented to its contents.
Name any discounted amounts that were subtracted from the “Subtotal” at the time of payment in the next box down. Furnish the equipment delivery’s sales, service, or value-added taxes. While it is fairly rare that taxes are applied, if any part of the submitted equipment delivery payment satisfied a sale or service “Tax,” then it must be presented in the “Tax” box of this column. The final space in this column is labeled “Total” and refers to the discounted (if applicable) delivery’s “Subtotal” added to the reported taxes. Make sure the equipment delivery figures supplied above are recorded in this area.
Step 7 – Supply Additional Delivery Receipt Notes As Needed
Any information that may be sought by this paperwork’s Reviewers/Handlers can be supplied on the blank lines after the label “Notes.” This is a well-placed set of lines in that any cited information (i.e. warranties, purchase receipts, etc.) can be named as attached.
Step 8 – Solidify The Equipment Delivery’s Submitted Payment
The next segment of this receipt will focus on presenting the facts of the payment in a definitive manner. The language here will require your report on the dollar amount that was paid to the Equipment Delivery Service on the first space (located after the words “The Total Amount Of…). 
The space following “…Was Paid By” is set to name the individual or entity that has successfully submitted the named payment. Report this identity accordingly. The final space available in this sentence anticipates an entry defining the month, day, and the calendar year of payment for the equipment delivery.
Step 9 – Classify The Payment Method
A wealth of information defining the payment has been supplied thus far. Now it is time to close this receipt by including the way the payment was submitted. The checkboxes following “Payment Method” will allow this information to be quickly presented. You may select as many of these choices that provide an adequate description of payment. The first option “Credit Card No.” will also need the Equipment Delivery Client’s card number supplied. Select this option then produce the card number used if the Equipment Delivery Client paid in this manner. 
Another common method of payment for delivery of equipment is by check. The next checkbox down can be selected if this payment method must be defined. Additionally, the check number used must be presented after “Check No.”
A “Cash” payment of the amount defined above can be documented if the next available option is marked. If the Equipment Delivery Client paid the named amount another way, then report this on the “Other” line once you have checked the corresponding box.
Step 10 – Surrender This Document To Gain The Client’s Signature
Review the above receipt and double-check the amount being received. If this is all accurate, release the completed document to the Equipment Delivery Client so that he or she can sign the “Recipient Authorized Signature” line. 
How To Write In Excel
Download Microsoft Excel (.xlsx)
Step 1 – Save The Equipment Delivery Receipt In A Spreadsheet Format
A text link displayed as the term “Microsoft Excel” above this section enables a download of the Equipment Receipt Template. If preferred, the same receipt can be obtained with the “Excel” button near the image.
Step 2 – Document The Equipment Delivery Provider Receiving Payment
Cell A1 of the acquired Equipment Delivery Receipt and cell A2, below it, allow the Equipment Delivery Provider to identify itself prominently at the top of the receipt. For this effect, upload the Equipment Delivery Provider’s logo to cell A1 then supply this Business’ “Company Name” in cell A2. 
The Delivery Employee responsible for this receipt and the verification it represents should be named in cell A3. An additional report concerning a way to contact the Issuer of this receipt should be produced. Cell A4 (“Street Address”) will require a production of the building number, street or road name, and the unit number of the Equipment Delivery Provider’s address.
Column A requires a continuation of the address in cell A5 (“City State, Country”) and cell A6 (“Zip Code”).
The Equipment Delivery Provider’s “E-Mail” address and “Phone” are expected in cell A7 and A8 (respectively).
Step 3 – Include The Receipt’s Filing Material For Future Reference
Cell F3 is the next cell requiring attention. Replace the number sign presented in this field with the Equipment Delivery Provider’s formally designated “Receipt #” This is the filing number that will be attached to the completed payment that will be discussed below.
Another filing tool that will often be used for future inquiries regarding the submitted payment is the receipt “Date.” Furnish this as a month, calendar day, and year in cell H3.
Step 4 – Attach The Delivery Information For The Equipment
Continue down the sheet to cell A11 (labeled “Delivery To”) where a production of the Equipment Recipient’s full name should be recorded. 
Furnish the “Street Address” of the Equipment Recipient to cell A12 then follow up with the appropriate “City, State, Country” and “Zip Code” to cells A13 and A14 (in that order). This receipt requires the contact “Phone” number used to reliably reach the Equipment Recipient be supplied to cell A15.
Step 5 – Produce A Report On The Delivered Equipment
The receipt table displayed between row seventeen and row thirty requires a basic report on what was paid for. The first column of this table, “Description,” expects an account of the delivered equipment. Begin this detail with the first item in cell A18, the next in cell A19, and so on. 
Report the number of items that were delivered in column F (“Quantity”). Produce this record for each row where a piece of equipment has been listed in the delivery “Description” column.
Step 6 – Dispense The Dollar Values Needed For This Receipt
This table continues with column G which bears the title “Unit Cost.” Here, furnish how much each delivered piece will cost. That is, if five mulchers were delivered, record how much the delivery of one mulcher will cost. This dollar value shall engage with the previous entry to fulfill some of the required entries in column H. Each row containing entries in the first three columns will thus display the “Amount” that was owed in column H. If a “Discount” was made available for the equipment delivery, then record this in cell H28. Cell H29, attached to the “Tax” label, has been set to receive a record of the sales or service taxes that were applied to the appropriate “Subtotal” amount and paid for by the Equipment Recipient. Report the total dollar value of the taxes applied in cell H29.
Step 7 – The Equipment Delivery Provider Must Verify Payment
Locate cell A31. This statement will declare that the Equipment Delivery Client’s action of payment has occurred by requesting the paid amount to be documented in place of the parentheses containing the dollar sign. 
Follow the statement in A31 then replace the bracketed “Name” with the Equipment Delivery Client’s identity.
Lastly, remove the brackets and the word “Date” at the end of cell A31’s statement report the payment date for this receipt.
Step 8 – Include A Record Of The Method Used To Pay For Delivery
Cell A33 present four choices below the “Payment Method” label it contains. If the Party above submitted payment via credit card, mark the checkbox in cell A34 and present the credit card number used. 
If the Equipment Delivery Client submitted payment with a check then cell A35’s statement should be selected by selecting its checkbox and documenting the “Check No.” used.
Another method of payment commonly used for delivery fees is that of COD (or cash on delivery). Mark the checkbox in F34 if this receipt documents a C.O.D. payment.
If the Equipment Delivery Client tendered payment by some other means, then mark the “Other” checkbox in cell F35. After doing so, make sure to define this payment further directly to this field.
Step 9 – Gain The Recipient’s Confirmation For This Payment
Cell A36 displays a horizontal bar labeled by the words “Recipient Authorized Signature.” This object can only be signed by the paying Client. Make the completed receipt available to receive either an electronic signature or a physical one from the Equipment Delivery Client. 
