The Art Sales Receipt Template can be completed and dispensed by Artists, Galleries, or Art Dealers to satisfy their Patrons’ need for proof of payment. This is customary for most purchases especially when a substantial amount of money is changing hands. Such paperwork will need to note the Artist’s professional identity, the Patron’s name, and the art piece that was paid for along with some other details surrounding the sale. As mentioned earlier, this paperwork is considered a standard final step in the sale process, but it also represents good record-keeping practices on the Art Seller or Artist’s part.
How To Write In PDF And Word
Download; Adobe PDF or Microsoft Word (.docx)
Step 1 – Save The Art Sale Receipt In A PDF Or Word Format
Save the Art Sale Receipt provided on this page as a “PDF” file or as a “Word” document. You may download either or both with the buttons carrying these designations or by clicking on the link above.
Step 2 – Present The Dealer or Seller’s Information
The beginning of this receipt should identify the Art Dealer or Art Seller with the appropriate “Company Name.” The text box presented in the upper left serves this purpose by requesting your entry of the full business name of the Art Dealer or Seller generating this document. 
The first line that follows the Art Gallery or Dealer’s identity requires the full “Name” of the Sales Person or Agent issuing this receipt in exchange for payment. Produce this “Name” directly on the blank line provided. Next, furnish the full address where any further paper correspondence with the Art Gallery or Dealer should be sent to the next three lines. A blank line labeled “Street Address” will accept the building number, street name, and suite number making up the first line of Art Gallery or Dealership’s address, the one below it is set for the second address line (“City, State, Country”), and a third labeled “Zip Code” is provided to accept the Art Dealership’s postal code. The two empty lines presented next are designated “Phone” and “E-Mail.” These are customary on most receipts since it gives the Customer more immediate options of contact. Produce the Art Gallery or Dealership’s business line and email address on these lines.
Step 3 – Assign The Proper Receipt Information For Filing Purposes
In most cases, good record keeping will require that a file number be assigned to a receipt of payment. This aids the Art Gallery or Dealership in keeping track of its books as well as provide the proof that payment was submitted or a received item that both Parties may enjoy. The “Receipt #” line directly below the Art Gallery or Dealership’s information (on the left) seeks the filing number for the art sale payment input as its content. 
The next empty line requiring a report is on the right and is labeled “Date.” Make a record of the month, calendar day, and the year that marks when the art sale was successfully paid for immediately after the word “Date.”
Step 4 – Identify The Art Buyer For This Receipt
The Art Buyer’s identity must be solidified to prove and retain payment. The Art Buyer will also appreciate the ability to prove that he or she owns the property that has been paid for. Thus, locate the “Buyer Information” section, then produce the “Name” of the Art Buyer as well as his or her address. This address can be supplied utilizing the lines corresponding to the labels “Street Address,” “City, State, Country,” then “Zip Code.” 
The Art Buyer’s “Phone” number along with the “E-mail” address he or she monitors for communication are the next entries required in the “Buyer Information” section. Produce these items on the line where each is requested.
Step 5 – Describe The Art That Was Purchased
The field titled “Description Of Art” has been in a table that allows for a concise presentation of the information needed to document this sale. Begin by recording the details of the art piece(s) the Buyer submitted payment to receive for display in the “Description Of Art” table. 
Step 6 – Assign The Dollar Value Of The Submitted Art Payment
The “Amount” being charged for the art piece will need to be displayed in this paperwork as well. Supply it in the second field of this table directly under the word “Amount.” This entry must be an accurate reflection of the payment received for the purchased art pieces. Notice below “Amount,” are some additional fields that will explain the final “Total” paid. The first of this series, labeled “Subtotal,” may be considered a courtesy. Add all the amounts paid for the art piece(s) that were recorded in “Amount.” Produce this value in “Subtotal.” If only one piece was sold, then you may simply re-enter the asking “Amount.” Some Art Patrons or some art pieces may qualify for a “Discount.” If this sale has applied a “Discount,” then furnish the dollar value to be subtracted from the art piece’s asking price to the next field down. Many local governments will seek a sales “Tax” collected on sales of many different types of physical property. If this sale occurs in such a locality, then the “Tax” on the art sale must be entered in the next cell down. The final step this table requires is to report the “Total” paid for the piece. Produce this value in the “Total” field making sure it is the sum of the discounted art sale’s “Subtotal” and taxes.
Step 7 – Define The Receipt Information By Statement
The statement following the art sale’s receipt table intends to summarize it. Three items of information must be supplied for this task to be accomplished. Enter the “Amount” received for the art piece on the first blank line in the declaration beginning with the words “The Total Amount Of.” 
Locate the empty line between the language “…Was Paid By” and the words “The Buyer, On…” then populate it with the full “Name” of the Art Buyer submitting payment. Continue to the final empty line then furnish it with the calendar date when the Art Buyer successfully delivered payment to the Gallery or Dealer.
Step 8 – Discuss The Art Buyer’s Method Of Payment
A brief report must be produced to describe how the art purchase was conducted. If a credit card was used by the Art Buyer, then select the “Credit Card No.” box from the choices presented below the words “Payment Method.” This selection requires the credit card account number used to deliver the payment entered on the blank line provided. 
A check submitted as payment for the art piece(s) must also be documented as received. If this is how payment was rendered, then select the “Check No” box and record the number on the check used where it is requested. If the Art Buyer used “Cash” to purchase the art piece(s) then mark the checkbox corresponding to this label. At times, another method to pay for the art piece may have been utilized by the Art Buyer. The “Other” box has been presented so that any additional method of delivering payment may be listed and selected. Mark the “Other” checkbox and deliver a payment description on the line that follows.
Step 9 – Acquire The Art Buyer’s Signature
The Art Buyer submitting payment using the method you defined must sign the “Buyer’s Signature” line. Once the Art Buyer has approved a successful payment and the art piece is delivered according to the sales agreement in place, this paperwork may be considered complete. 
How To Write In Excel
Download; Microsoft Excel (.xlsx)
Step 1 – Download The Art Sales Receipt As An Excel Template
The Microsoft Excel version of the Art Sales Receipt Template is available through the link (“Microsoft Excel (.xlsx)”) or button (“Excel”) available on this page. Choose either of these selections then save the file to an easily reached location in your system.
Step 2 – Introduce The Art Seller Or Gallery Behind This Receipt
The legal identity of the Art Seller or Art Gallery generating this paperwork should be presented at the beginning of this record. To this end, insert the Art Seller or Gallery’s log to cell A1 then record the Art Seller or Gallery’s “Company Name” in cell A2. 
The “Name” of the Gallery Employee or Art Sales Agent handling this sale and verifying the received funds should be recorded in cell A3. A standard convenience on the majority of receipts issued is the basic contact information of the Art Gallery or Sales Entity completing the purchase. cell A4, A5, and A6 are set to display the Art Gallery or Seller’s mailing address as you input it. This information should be produced as a “Street Address,” a “City, State, Country,” then a “Zip Code” in the fields respective to these labels The next two fields in column A seek the Art Gallery or Dealer’s “E-mail” address input to cell A7 and the Seller’s current “Phone” number in cell A8.
Step 3 – Provide The Art Purchase’s Filing Information
The filing number that will be used to track this receipt in the Art Gallery and its Client’s filing system should be presented in cell F3. The “Date” field in cell H3 expects the calendar “Date” of payment entered for display.
Step 4 – Attach The Purchaser’s Identity To The Completed Art Sale
The “Buyer Information” area of this receipt intends to document “Name” and mailing address of the Art Purchaser within the first four fields it presents. Use cell A11 to present the Art Purchaser’s full “Name,” cell A12 and A13 for his or her mailing address, and cell A15 to display the Art Purchaser’s “Zip Code.”
The Art Purchaser’s “E-Mail” address is the next requested item. Furnish this to cell A15 then conclude this section with cell A16’s request for the Art Purchaser’s “Phone” number.
Step 5 – Report On The Purchased Art Piece
A table has been made available or your use in this receipt. Cell A19, “Description Of Art,” is reserved for a report on the art piece(s) that were sold. If this purchase is part of a sales contract then, record its details (title and signature date) in this field as well. 
Step 6 – Record The Details Making Up The Purchase
The first field in the “Amount” column is the next area requiring attention. Seek out cell H19 then document the dollar “Amount” the Art Purchaser submitted as its content. The “Subtotal” field presented in cell H20 must be populated with the sum of all the amounts received for the art piece(s) discussed above. If more than one art payment was submitted, then add them together to reach the value that must be entered in cell H20 otherwise re-enter the dollar value reported in “Amount” as the “Subtotal.” If a “Discount” was given to the Art Purchaser at the point of sale, then dispense this dollar value to cell H21. Calculate then produce the sales “Tax” required for the “Subtotal” in cell H22
Finally, subtract the “Discount” from the “Subtotal” then add this result to the “Tax.” This figure will explain the “Total” paid for the art piece. Furnish it to cell H23.
Step 7 – Confirm The Sale By Declaration
Cell A24 contains an art sale declaration that must be completed to apply. The language “The Total Amount Of” will lead to a set of place holder brackets that must be replaced with the received dollar amount. 
The second portion of this sentence also seeks a replacement for a place holder. Delete the brackets displaying “Name” then replace this item with the Art Purchaser’s full “Name” as it was reported above. Finally, review the receipt “Date” entered earlier. If accurate, then reproduce it as the final item in this statement.
Step 8 – Indicate How The Art Piece Was Purchased
The way the Art Purchaser delivered this payment should be addressed in this documentation. Cell A26 introduces a series of checkboxes that should be reviewed. Whichever of these are chosen will be considered the “Payment Method” used and approved of by the Art Purchaser. The first choice, cell A27, should be selected if a credit card was used to pay for the art. In this case, the credit card number must be supplied after the term “Credit Card No.”
Select the second checkbox, “Check No.,” in cell A28 then report the ledger number on the check that was submitted in the space provided. If the art piece was purchased using “Cash,” then select the checkbox labeled “Cash” in cell H27. The final option is supplied as a reporting method in case the previous ones are inadequate definitions of how the payment was submitted. Mark the checkbox in cell H28 then produce this report directly after the “Other” label.
Step 9 – The Art Purchaser’s Signature Is Required To Complete This Receipt
The blank line in cell A29 must be signed by the Art Purchaser as a sign of his or her payment approval. 
