The Nail Salon Invoice Template can be used whenever a nail appointment must be paid for and paperwork is required. This template acts to present the basic material that Clients, especially third party Clients, may wish to see to complete their filing records and help maintain a careful budget. The material this paperwork requests for completion will deliver the basic details of a nail appointment and can be customized as needed. It should be mentioned that in cases where this invoice is mailed or sent (i.e. when billing a third party or to accommodate a Client Membership), it is generally recommended to expect a certain amount of time to pass before payment is received. Some precautions have been included in this paperwork to safeguard against any misunderstandings regarding payment.
How to Write in PDF and MS Word
Download: Adobe PDF & Microsoft Word (.docx)
Step 1 – Download The Nail Salon Invoice In The PDF OR MS Word Format
The “PDF” button on this page and the “Word” button next to it will both give you access to the invoice displayed in the sample above them in the format they are labeled by. The two links above this section have also been placed to enable access to this template as either an “Adobe PDF” file or a “Microsoft Word…” file.
Step 2 – Deliver The Nail Salon’s Contact Information
The first part of this document is set up with one text field and several blank lines. Direct your attention to this area then record the full name of the “Nail Salon” issuing this document in the text field. 
The “Name” line is reserved for the Nail Technician’s identity or that of the Salon Employee sending this document. Furnish this line with the requested item then produce the full mailing or business address of the Nail Salon making use of three separate lines. The “Street Address” requires the Nail Salon’s building number, street, and suite number while the “City, State, Country” and “Zip Code” lines will furnish the remainder of this address. The next requirements that must be satisfied will be for the Nail Salon’s “E-Mail” or “Phone” number.
Step 3 – Produce Filing Information During This Invoicing Process
The invoicing process will usually entail some defining material regarding filing. That is, a reference number specific to the nail appointment being billed must be assigned as a document or invoice number. The “Invoice #” line introducing the body of this paperwork seeks this entry. 
The “Date” when the Nail Salon issues this paperwork to its Client will serve a host of functions. Therefore, a specific line has been presented bearing the “Date” label so that a specific month, day, and year can be attached to the Nail Salon’s payment request.
Step 4 – Name The Nail Salon Client
The “Bill To” section focuses on the Nail Salon Client. This party will be expected (by this paperwork) to pay for the nail appointment being discussed. Record this Paying Entity’s legal “Name” on the first line in this section, then enter the building number/street/suite number in his or her mailing address on the “Street Address” line and furnish the “City, State, Country” of this address on the next line down. The Nail Salon’s postal code is the next area of concern and should be produced on the “Zip Code” line. 
Step 5 – Discuss The Nail Appointment
Define the nail appointment requiring payment in the “Description” field by entering its date, time, the work that was done, and (if necessary) any materials requiring payment. 
Step 6 – Attach The Nail Technician’s Price For This Service
Now that a record of the nail appointment requiring payment has been produced, fill in the base cost for all the billables in the “Amount” field. The field or box labeled as “Subtotal” expects a definition to the total nail appointment’s cost to the Customer as reported above however, if you made multiple entries add all the dollar values together. This sum is the nail appointment’s “Subtotal.” The “Tax/VAT” field in this column seeks the full dollar value of the sales, service, or if relevant value-added tax that local (or state) and federal laws require paid. If any such taxes are needed with the “Subtotal” amount, then produce it in this field. The “Total” field at the bottom of this column seeks the nail appointment’s “Subtotal” added to its taxes. Add these figures then inform the Client of the nail appointment’s owed “Total.” Note, all amounts in this column must be dollar values.
Step 7 – Deliver A Deadline To This Paperwork
Naturally, if the Nail Salon Client is not required to pay upon the appointment, a certain amount of time will be pass from the invoice “Date” until the Client receives this bill (especially if mailed) and for the payment to be received. Specify how many “Days” will be dubbed as the grace period by recording the number on the blank space attached to the phrase “Payment Is Due.” 
Step 8 – Additional Care or Payment Instructions May Be Provided
The “Comments Or Special Instructions” statement attached to the blank lines at the bottom of this page will accept any additional information regarding the nail appointment or its payment. 
How to Write in MS Excel
Download: Microsoft Excel (.xlsx)
Step 1 – Download The Nail Salon Invoice As An Excel Document
Locate the link displayed as “MS Excel (.xlsx)” above this statement or the “Excel” button displayed along with the sample image.
Step 2 – Document The Nail Salon’s Contact Information
Before this spreadsheet is provided with information, use the “Insert” function in the File menu to upload the Nail Salon logo in cell A1. 
The full “Company Name” of the Nail Salon issuing this invoice must be produced in cell A2 while in cell A3 the Nail Technician’s “Name” must be entered for display. 
The address where the Nail Salon receives payments and other business correspondence is set for display through the fields holding the “Street Address” label (cell A4), the words “City, State, Country” (cell A5), and “Zip Code” label. Delete the text in these fields and replace them with the information they request from the Nail Salon mailing address. Record the Nail Salon’s “E-Mail” address in cell A7 and its contact telephone number in cell A8. These two cells will also accept the Nail Technician’s contact information if this is more appropriate.
Step 3 – Produce The Filing Number The Nail Salon Uses For This Paperwork
The “Invoice #” the Nail Salon uses to track this bill and its status is expected in cell F4. Depending upon the Salon’s internal policy only it or the Nail Technician may assign this number. Look up this information the produce directly in cell F4. In cell H4, your desktop calendar “Date” is displayed as this paperwork’s effective “Date.” If a different one should be used for the concerned invoice, then delete this content and replace it with the date of your choice.
Step 4 – Obligate The Nail Salon Client To Pay This Invoice
Identify the Nail Client in cell A11. This Entity will be obligated by the “Bill To” label just before this field to pay this bill. 
After producing the full name of the Paying Nail Client, use the fields that follow in cell A12, A13, and A14 to fill in this information.
Step 5 – Give Specifics On The Nail Appointment Requiring For Payment
An adequate “Description” of the nail appointment is required directly after the Customer’s billing information in cell A17. Typically, the day the nail appointment took place along with the services the Nail Salon made available to the product should be discussed, however, you may include additional information at-will, such as the times defining when the appointment took place. 
Step 6 – Price The Nail Technicians Services And the Salons Products
The next section this invoice discusses will be the owed money. List the cost of the nail appointment in cell A17. If you list more than one cost, make sure each will correspond to an item discussed on the left. Cell H18 of this table seeks a further definition of the asking price for the nail appointment. This field will need the multiple dollars amounts you recorded to be summed to one value or that you re-enter the number recorded as the price of the nail appointment if only one dollar value was reported. The “Tax/VAT” field (cell H19) is placed below the “Subtotal” for easy review in the future. While it will be rare that a local government requires a service tax for a Nail Technician’s physical labor, any products sold by the Nail Salon may be subject to a sales or value-added tax. Lastly, summarize this column’s information for the Nail Client by adding cell H18 to cell H19. This calculation’s result is an expected entry for cell H20.
Step 7 – Inform The Nail Client Of The Deadline
Double-check the figures you reported in column H. This column informs the Client of how much is owed in “Total” but cell A21 will need to complete the message behind this bill by seeking documentation of the number of “Days” the Nail Salon allows for payment. The invoice “Date” should be used as the first day in this number. 
Step 8 – Continue with Nail Care Or Salon Payment Instructions
If the Nail Technician or Salon intends more information to be relayed to the Client through this paperwork, the next cell down will accept such additions. Thus, if needed, turn to cell A22, then input any remaining material directly after the “Comments Or Special Instructions” label. 
