The Additional (Extra) Work Order Template allows a Contractor to conveniently gather the specifics of a Client’r request to spend extra time on the project or to manufacture (or deliver) more goods then originally agreed. Since an original agreement will already be set and should not be altered (especially if signed), a new formal request with the balance of the additional work required must be drawn up, then reviewed by both Parties so that the Client may provide the signature necessary to proceed.
How to Write an Additional Work Order in PDF & MS Word
Download; Adobe PDF Or Microsoft Word (.docx)
Step 1 – Access The Required Work Order Customers Need To Request Additional Services
The work order template displayed on this page is downloadable using the links in this section or the buttons captioning the preview. To work with an “Adobe PDF” file select the link above or the “PDF” button. Similarly, the “Microsoft Word (.docx)” link or “Word” button will enable an alternate file format to work with.
Step 2 – Attach The Identity Of The Contractor, Vendor, Or Manufacturer Behind This Extension
It will be important to make sure this paperwork is addressed correctly from the beginning. Place the “Company Name” of the Recipient where it is requested in the upper left of the work order then proceed to the series of blank lines displayed immediately below the concerned text field. 
The line to the right of the “Name” label is set here to identify the Contractor or the Vendor or Manufacturer Employee set to receive this paperwork. Furnish this individual’s full “Name” on the first line, then use the second, third, and fourth blank spaces below it to display the full mailing address of the Business whose continued products or services are being requested. A line for the building number, street, suite number or PO Box number (labeled “Street Address”) has been placed just before an area for the “City, State, Country” and finally “Zip Code” of this address. After recording the Contractor, Vendor, or Manufacturer’s “Company Name” and mailing information, tend to the “Phone” line and “E-Mail” line with the follow-up contact information each request.
Step 3 – Document The Project Extension’s Filing Material
The “Work Order #” line that follows the completed introduction seeks specific filing information. Here, the document identification number attached by the Preparer’s Company to this request for record-keeping purposes should be on display. Refer to this information then input it accordingly. 
Support the additional work requests’s ID number with the “Date” it is being made through the completion of this paperwork. The “Date” line has been conveniently paired with the “Work Order#” in the shaded divider where it has been placed to enable a quick reference process should the need arise in the future.
Step 4 – Name The Client Requiring Additional Work
The full “Name’ of the Client requesting that the terms of the Recipient’s service be extended must be recorded in the “Client Information.” The first line presented will be appropriately labeled to receive this information. 
The second and third blank lines in this area carry the labels “E-Mail” and “Phone.” It is strongly recommended that their content be filled with the email address and work or cell number where the Client can be reached during business hours. The “Street Address” as well as the “City, State, Country,” and “Zip Code” of the Client requiring additional services (or products), must be delivered to this section. Use the Client’s formal mailing address to supply the final lines in the “Client Information” section with the content they request.
Step 5 – Establish The Desired Extension Dates
Now that the Client wishes to extend the time frame of the original service or production agreement, these wishes must be documented. The “Order” section will request that the new dates for the Client project be listed. The first line here, “Expected Start Date,” may be furnished with the original or amended (new) date that the Client wishes the work to begin. The second line in the “Order” section is located right after the words “Expected End Date.” Here, the desired final date of work for the concerned project must be reported. The date you report here must be the last day of work the Client wishes even if it is different from any previous arrangements or agreements.
Step 6 – List All Additional Materials Required
Naturally, if the original requirements of the commissioned work required that the Contractor, Vendor, or Manufacturer charge for products, supplies, and other physical items for the job then additional “Material” may be needed for the project extension. All physical items that will require additional payment must be listed in the initial column of the “Material” table (titled “Description”). 
The second column here, “Quantity,” expects the number of physical items that must be added to the original workload. After the first two columns have been supplied with a “Description” and required “Quantity,” the third column will request you continue defining the physical products that will be sold with a record of how much each one costs. This means the dollar value of a Quantity” of one must be documented. The final column will complete this table with a minor calculation. Multiply the “Quantity” and the “Unit Cost” documented on each row then enter the dollar value result as the “Amount” owed for the physical supplies and products discussed on that row. Add the value entered on every row of “Amount” to a single sum. This sum is expected in the text field labeled “Total Material.”
Step 7 – Discuss The Service Hours That Must Continue
The additional service requested for this work should also be defined. This will be handled by the second table. Furnish a list of the work shifts or applicable service agreements being added in the first column of the “Service” table (titled with the word “Description”). 
The second column, under the “Hours” title, expects that all additional “Hours” be reported for display. Each entry here must act as a defintion to the amount of time spent on the shift, project, or service agreement. The third column of this table, “Hourly Rate,” requires the pay the Contractor, Vendor, or Manufacturer will charge of a single hour’s work. Multiply the “Hours” with the “Hourly Rate” to derive the “Amount” owed for the “Service” defined on the row being worked on. This dollar “Amount” is expected in the final column. The total of all the amounts furnished in the final column must be summed to a single value that must be produced box labeled “Total Service.”
Step 8 – Summarize The Additional Charges For The Client
The charges that will be added to the original job’s payment must now be recorded. A basic one-column table with three rows will enable this task to be completed nicely. Begin with a submission of the sum of the “Total Material” and “Total Service” values to the “Subtotal” box. 
The second row of this table seeks the “Tax” that was calculated as the sales or service “Tax” the Contractor, Vendor, or Manufacturer must collect on behalf of the State or local governments with jurisdiction over this transaction. Deliver the calculated “Tax” that must be collected with the payment in the second box of this table. The final text-box, “Total,” must present the additional amount of money that will be expected for the extended work assignment. Add the “Subtotal” and “Tax” figures in this table to reach this value.
Step 9 – Self-Report As The Party Responsible For This Information
This document will commission an extension of services or products from the Contractor, Vendor, or Manufacturer receiving it and obligate the Client behind it to payment. The “Work Order Completed By” line will require the full name of the Preparer of this paperwork.
Step 10 – Include Dialogue Concerning The Additional Work Or Charges
The “Comments Or Suggestions” section of the work order is included as a follow-up section for any previously reported items or for any unaddressed issues. You may discuss any such additional topics using the blank lines that follow this phrase
Step 11 – Additional Work Must Be Approved Before It Can Commence
The “Client Signature” line at the bottom of the page must be signed by the Client so that the request for additional work can be verified as authentic. He or she should take a moment to review the document above as well as the acknowledgment statement that follows then sign this line to show his or her approval.
How To Write In Excel
Download; Microsoft Excel (.xlsx)
Step 1 – Obtain The Microsoft Excel Version Of The Additional Work Order Template
Find this document by accessing it through either the “Excel” button or “Microsoft Excel (.xlsx)” link provided on this page (under the sample and in this section, respectively). Either of these selections will allow a download of a formatted spreadsheet for your use.
Step 2 – Establish The Recipient’s Identity
After acquiring and opening the spreadsheet, tend to cell A1 by inserting the logo image used by the Recipient Company or Contractor currently being commissioned for additional service or products. 
The full “Company Name” of the Recipient Contractor or Company must also be displayed with the logo. Both will appear in the upper left-hand corner of the page so long as you record the Recipient’s “Company name” in cell A2. The label in cell A3 indicates the header’s final request for an identity concerns the Contractor or Employee who must receive this work order after it is signed. Produce the full “Name” of this individual, as requested, as the contents of this field. Cell A4 presents the bracketed label “Street Address.” Similarly, the two cells that follow, cell A5 and A6, also furnish labels concerning the Recipient’s address (“City, State, Country” and “Zip Code” respectively). Use this set of fields to present the business address of the Contractor or Business Entity expected to produce more work or products as a result of this document’s receipt. The final two items of the header request a presentation of the Commissioned Contractor or Business Entity’s official contact “E-Mail” address and Office “Phone” number. Replace the labels found in cell A7 and A8 with the Recipient’s contact material.
Step 3 – Formally Request Additional Service Hours Or Increased Production
The “Work Order” label on the fourth row refers your next entry to be made in cell F5. The filing number that should be associated with the request for additional work or products from the Recipient must be documented in this cell. Determine or look up this number then report it as requested. The “Date” displayed in the next field to the right, cell H5, will be considered the official day when the request for more work is first made. This “Date” can be presented as-is or edited at your discretion.
Step 4 – Adequately Identify The Client Seeking The Extension
The Entity requiring additional services or products from the Commissioned Recipient should be identified by delivering the Paying Client’s “Name” and address in the “Client Information” section. The “Name” label in cell A11 expects the production of this Party’s full legal “Name.” 
Cell A12 is the first of three fields that must be populated with content found in the Paying Client’s business address. The building number, street name, unit number (or the P.O. Box Number) of this address should be submitted to this field (cell A12) while the “City, State, Country” and “Zip Code” required to report a full address should be placed in cell A13 and A14. The “Client Information” section’s final fields or report seek the “E-Mail” address and “Phone” number where the Commissioning Party can be reached.
Step 5 – Verify Or Edit The Project’s Completion Date
The section titled “Order” will set the exact dates when the additional work should be provided. Cell G11 displays the phrase “Expected Start Date” which should be completed with an entry of the first workday of the project (month/day/year). Cell H12 will complete the expectations of the “Order” section by requesting the final day of work is submitted after the term “Expected End Date.” It is recommended that this entry be made in a standard date format such as month (written), numerical calendar day, and year.
Step 6 – Increase The Supplies Or Products Needed To Satisfy The Project
Next, we will address the additional billable “Material” requested. If the current addition of work will need the Commissioned Contractor or Company to provide more billable physical items, property, supplies, or products for the job or project being discussed then, each should be listed in column A’s portion of the “Material Table” (titled with the term “Description”). 
The number of additional billable products, properties, supplies, or items required for the extended assignment should be produced in the F column under the title “Quantity.” Column G must be used as a documentation area for the “Unit Price” charged for the supply, property, or product listed on that row. Generally, the “Unit Price” of a product is considered how much would be paid if one were ordered. As you complete the “Unit Price” column in the “Material” table, the “Amount” column will generate the expected dollar amounts.
Step 7 – Add Additional Projects Or Schedule More Shifts For The Recipient
Oftentimes, a call for additional work will require more “Service” hours. These must be reported properly so that they can be billed. To this end, produce a report that explains the “Hours” that will be needed. This time can be defined by a service contract or an expected work schedule. Thus, beginning on cell A28 of the “Service” table’s “Description” section (and working your way down), document the name and effective date or any applicable service agreements, the project name or job “Description,” or the scheduled work dates and times. 
Once you have described the additional work assignment or “Service,” continue to column F. The “Hours” title requests that the exact length of time expected (or previously documented) be listed on an hourly basis. Enter the number of “Hours” that will be worked during the contract or log defined on that row in column F (or “Hours”). The last request this table places is for the applicable “Hourly Rate.” This pay rate will also need to be recorded on an hourly basis by documenting the exact amount to be paid for every one hour of service (or work) the Commissioned Contractor or Company provides. The “Hourly Rate” you record in column G will work with the number of expected project, work, or service “Hours” dispensed in the previous column. The result will be several automatically generated figures in column H or “Amount.” review this content for accuracy.
Step 8 – Complete The Final Table With Some Required Material
The “Subtotal” field found in cell G35 will start a new table that is intent on informing both Parties how much the Commissioned Contractor or Company must be paid by the Requesting Client. Both the “Subtotal” (cell H35) and the “Total” (cell H37) have been taken care of but the “Tax” that must be collected as a sales, service, or value-added “Tax” has been left blank in cell H37. Calculate the required taxes for the additional work’s “Subtotal,” then deliver the “Tax” amount in cell H37. This will immediately be added to the “Total” required for the additional work that is presented in cell H37. 
Step 9 – Identify The Supplier Of This Information
Before proceeding to the final part of the work order, review your work. If it is accurate, then remove the “Individual’s Name” label from the content of cell A37 and submit your name as a substitution to the removed phrase.
Step 10 – Attach Additional Content Regarding The Project Extension
Cell A38, displaying the language “Comments Or Suggestions,” may be filled out by either party at any point before this work order is signed. If no additional discussion is needed, however, it may be left unedited.
Step 11 – Execute The Request For Additional Work With The Client’s Signature
The only Entity that can place the request for additional work in effect as an authentic document from the Paying Client is the Paying Client. He or She must accomplish this goal by signing the empty line (“Client Signature”) displayed in cell A42.
