The Housekeeping Work Order Template serves as a means to solidify Customer requests for cleaning services. This paperwork already contains the structure expected to house such a request and will only need the information defining the commission the Client wishes to hire the HouseKeeper to complete. This paperwork can be completed by either the House Keeping Customer utilizing it to receive its work orders or it may be dispensed to regular Clients so they may fill it out at their convenience. It should be noted this paperwork will require the House Keeping Client’s signature of acknowledgment before it may be deemed complete. This requirement acts as protection for both the House Keeping Company and its Client.
How to Write in PDF & Word
Download: Adobe PDF or Microsoft Word (.docx)
Step 1 – Download The House Keeping Work Order In A PDF or Word Format
The work order required to solidify a housekeeping job is obtainable as a “PDF” or “Word” document through the displayed buttons. You will also find that the text-links provided above will deliver access to the same template format labeling them.
Step 2 – Identify The House Keeping Service Receiving This Work Order
The Recipient of this work order will be the House Keeping Service or Freelance House Keeper who will (hopefully) accept the job and proceed with service. This Entity must be named at the onset of this paperwork. The text field (found at the top left) containing the language “Company Name” should be provided with the legal working name of the House Keeping Company or Freelance HouseKeeper being scheduled to provide service. 
A distinct set of labeled lines also occupies the top left part of this document. Produce the full “Name” of the House Keeping Employee or Freelancer this document is directed to in the first blank line of this area. The second, third, and fourth lines here are labeled by address line (“Street Address” and “City, State, Country” then, “Zip Code”) and expect the entries you produce to document mailing address needed to contact the House Keeping Service or House Keeper by mail. Next, supply the “Phone” number along with the “E-Mail” address needed to contact the House Keeping Service or House Keeper directly should be the next items reported to this area. Seek out the lines bearing these labels then supply them with this content.
Step 3 – Produce The Necessary Filing Material To Track The Work Order
Next, the concerned document should be granted a work order number that is also dispensed to the House Keeping Client. This will be the identification number used to store and retrieve this paperwork in a filing system. Find the empty line attached to the text label “Work Order #” then input this number as it appears in the Housekeeping Company’s records.
After producing this defining document I.D., proceed by attaching a specific “Date” to the work order by displaying it on the blank line to the right.
Step 4 – Attach The House Keeping Client As The Hiring Party
The Party that intends to pay for the House Keeper’s services should be attached to this order along with its Recipient and I.D. The “Client Information” section will answer this need nicely with a predetermined set of lines. Seek out then complete the “Name” line in this section with the Client’s identity. 
Proceed down the current column by producing the House Keeping Client’s “E-Mail” address and telephone number on the two lines labeled to require these items. Conclude the “Client Information” section with the mailing address maintained by this Party. The final three lines here are set to receive your report starting with the first address and second address lines supplied on the “Street Address” and “City, State Country” lines then concluding with your entry of the appropriate “Zip Code” on the last line.
Step 5 – Name The Expected Cleaning Dates
The Client dictating what is required for this job will need to solidify on the dates when housekeeping should occur. For this purpose, the “Order” section shall require the “Expected Start Date” for the HouseKeeper to begin working and the “Expected End Date” for the provided services to be recorded on the first and second respectively labeled lines.
Step 6 – Verify The Materials That Need Payment
Notice that the center of the work order is occupied by a few tables. These will be used to break down what is needed and what will be paid for the housekeeping job in question. A common consideration when billing for a House Keeping order is the money that will be spent on the supplies or house cleaning products necessary for the job. If the Client is expected to pay for these billables then list them in the first column of the “Material” table. 
The second column wishes your report to continue across rows for each house cleaning product/supply the Client must pay for. Here, the “Quantity” must be listed. This number will represent how much or how many reported cleaning items are being ordered with this document. After recording which products will be ordered and how many of each, the third column (named “Unit Cost”) will seek the individual price of every item. Produce this on the same row of the discussed house cleaning product or supply under “Unit Cost.” Remember to be consistent with the units being used. The final column is set to present the “Amount” of money required for the “Quantity” of cleaning supplies/products at the rate set by the “Unit Cost” column. Thus, multiply the “Quantity” and “Unit Cost” to present this owed “Amount” in the final column. The “Total Material” field of this table seeks a basic sum of all the dollar values or amounts input in the column above it. Add all reported dollar values then enter the sum in this box.
Step 7 – Define The Services That Will Be Commissioned
The “Service” table that follows seeks a similar report however, this will center on the physical time that will be spent on the housekeeping job. This will represent how much the Client is willing to pay for in service charges thus, limiting the time spent on the “Service.” List the housekeeping service dates in the “Description” area of this table. 
The number of “Hours” to be spent on the House Keeping service should be recorded in the next column to the right. Use the second column to Report the amount of time the Client will pay for on the same row as the project or shift it discusses. To apply the “Hourly Rate” to each project or shift, report the dollar amount to be paid in exchange for only one hour of work in the third column. The final column requires that we continue with one more report. Summarize the “Amount” that will be owed for the service time by multiplying the “Hours” of expected work with the “Hourly Rate.” Lastly, add the housekeeping service amounts to a single sum. Produce this number in “Total Service.”
Step 8 – Summarize The House Keeping Materials And Services
The housekeeping table does not bear a title however, some important information will be recorded here. First, add the housekeeping materials total to its “Total Service.” Produce this number as a dollar value that is a “Subtotal.” 
Next, calculate the sales tax that must be added to the products/supplies that will require payment. Use the “Total Material” figure for this task. If a Service Tax is required by the local jurisdiction then use the “Total Service” to calculate this value. All taxes that will be owed must be presented a single value in the “Tax” field. The “Total” field refers to the sum of the housekeeping “Subtotal” and its “Tax.” Add these together then produce the result in “Total.”
Step 9 – Document The Work Order Preparer’s Identity
The statement “Work Order Completed By…” requires a record of the first and last name of the individual completing this document. Produce this name on the blank line provided.
Step 10 – Include Topics That Require Discussion
The “Comments Or Suggestions” section presents a few blank lines that can be used to report more information relevant to the ordered housekeeping job. 
Step 11 – Secure The House Keeping Client’s Approval
The final blank line must be signed by the House Keeping Client as testimony that he or she will pay for the above work and materials. The “Client’s Signature” line has been set beneath the declaration statement to accept this item. 
How to Write in Excel
Download; Microsoft Excel (.xlsx)
Step 1 – Use This Page To Obtain The House Keeper Work Order Excel Template
The Housekeeping Work Order can be saved directly to an accessible file on your computer by clicking the “Microsoft Excel (.xlsx)” link above or the “Excel” button on this page.
step 2 – Submit An Introduction To The House Keeping Business Or Contractor
The first field in column A of this sheet currently holds the text “Add Your Company Logo Here” and a placeholding image. Replace these items with the House Keeping Business’ official logo. 
Next, produce the House Keeping Service or Contractor’s legal “Company Name” in the next field of column A (cell A1). This is the target of the work order who shall respond by providing the requested service for the amount listed. The “Name” field in cell A3 refers to the Recipient of this paperwork and requires the House Keeper or House Keeping Business Representative full “Name” entered. Define the address of the House Keeping Business using cell A4 (“Street Address”), A5 (“City, State, Country”), and A6 (“Zip Code”) as the display areas for the information making up this address. The “E-Mail” address of the where the House Keeping Business can be reliably reached should be furnished in cell A7. Cell A8 containing the bracket label “Phone” requires the full telephone number used the House Keeping Business monitors.
Step 3 – Produce The Relevant Filing Material Applying To This Work Order
The next portion of this work order shall seek the filing information assigned to this service request. Produce the document number defining this paperwork work as a work order in Cell F5. Record the “Date” when this work order was generated in cell H5. If the “Date” it currently contains is applicable you may leave this unedited.
Step 4 – Assign This Work Order To The Appropriate House Keeping Client
The “Client Information” section of this paperwork expects some items reported to define who the House Keeping Client is. Cell A11, or “Name,” must be set with the first, middle, and last “Name” or the legal Business “Name” of the Party hiring the House Keeping Business for its services. 
Some contact options for the Client should be documented here as well. The House Keeping Client’s mailing address is expected in cell A12 (“Street Address”) then cell A13 (“City, State, Country”). Once you replace these labels with the requested address lines, proceed to cell A14 to attach the correct “Zip Code.”The “E-Mail” field expects the Housekeeping Client’s current email address. Ideally, this will be verified as accurate by the Client. Finally, record the House Keeping Client’s telephone number in cell A16.
Step 5 – Furnish The Time Line For The Required House Keeping Job
Turn your attention to the adjacent area, titled “Order” and made up of cell G11 and G12. This segment of the worksheet expects the first calendar date of work to be input as the “Expected Start Date”(cell G11) and the date when the service must be completed reported as the “Expected End Date” in cell G12.
Step 6 – Identify The Billable House Keeping Materials For This Commission
The “Description” field making up the first portion of the “Material” table is the next focus of attention. Column A of this table seeks a basic inventory of the housekeeping products or materials the client will be expected to pay for. Keep in mind that only the housekeeping items listed here will be paid for by the Customer at the time of invoicing. 
Column F, named “Quantity,” will require that a record of the number of housekeeping products being ordered is reported. The cost of each item must be recorded on the row where it is named in column G. Thus, locate the “Unit Price” column then enter this number as a dollar amount. Once you do, several amounts will generate in column H. These values will contribute to the “Total” that will be billed.
Step 7 – Discuss The Services That Will Require Compensation
The “Service” table of this work order will handle the task of solidifying the compensation that expected for the work time invested to complete the housekeeping job. Column A of this table (bearing the “Description” heading”) expects the work dates that will be billed documented on a row by row basis. 
Column F will accept a report on the “Hours” the House Keeping Business will spend on the project or work date listed in the first column. Lastly, the “Hourly Rate” column must be satisfied with the amount of money the House Keeping Business expects for every one hour of service. This rate will immediately apply to the previous column and populate the final column with several values to define how much must be paid for the “Service” being ordered.
Step 8 – Formally Declare The Taxes Owed For The House Keeping Job
The requested “Total” for the work order requires an entry to cell H36. The sales tax the House Keeping Business’ jurisdiction requires on the housekeeping products must be calculated according to the current law as does any relevant service taxes that must be imposed on the “Total Service” charges. All taxes owed that must be attached to these values must be reported as a sum in cell A36. 
Step 9 – Document The Preparer’s Information
Cell A37 contains some language leading to the bracketed label “Individual’s Name.” This label must be removed from this statement and replaced with the full name of the Client or House Keeping Employee providing this template with information.
Step 10 – Additional Requests Or Comments Can Be Included
If more content or topic matter should be documented for the House Keeper or by the House Keeper, then produce it directly to the content of cell A38 after the words “Comments Or Suggestions.” 
Step 11 – The House Keeping Client Must Sign Off On this Paper Work
The House Keeping Client must sign this work order if it is to proceed. This act will verify the intention to pay the House Keeping Business for its services.
