The Pest Control Work Order Template acts as a record of a Client’s original request for service including the products necessary to handle any pressing or precautionary issues. Pest Control Companies need to keep track of a significant number of documents especially if they include extermination services. Naturally, many would recommend standardizing as many administrative processes as possible especially where recordkeeping and billing is involved. When a template is incorporated to ease the task of documenting a Client’s order at the initial stages, it will (in many cases) improve the turnaround or response time to the Client’s needs. This is the result of by making sure the method for gathering and reviewing the concerned information remains uniform across Clients. This paperwork may be customized to suit the needs of an individual order, however, it is strongly recommended that all its requested information be presented.
How to Write in PDF & Word
Download: Adobe PDF Or Microsoft Word (.docx)
Step 1 – Download The Pest Control Work Order Template In Your Preferred Format
The Pest Control Work Order Template is available as a “PDF” or “Word” file. Both are available using the buttons on the page and the “Adobe PDF” and “Microsoft Word (.docx)” links on display above.
Step 2 – Address The Pest Control Company Or Contracted Exterminator Being Hired
This template will seek a record of the Pest Control Company or Exterminator’s formal identity and contact information. Turn your attention to the top left of this page near the top. Here the text box containing the label “Company Name” requests its contents cleared then replaced with the Pest Control or Exterminator’s formal Business Name. Be advised that if any suffixes are required as part of this name then they should be included with this report. 
The line holding the “Name” label requests that a specific Person be named as the Recipient of this request. Typically, this is the “Name” of a Pest Control Employee or the Business Owner of the Extermination Company. The “Street Address” line is reserved for the first line of the Pest Control or Extermination Business’s mailing address. Obtain the building number, street, and suite number or PO Box Number from the mailing address where the Pest Control or Extermination Business expects its payments and follow up inquiries to this paperwork. Naturally, the entire address where the Pest Control or Extermination Business must be documented. The two lines designated with the terms “City, State, Country” and “Zip Code” enables the completion of this address. The “Phone” line and the “E-Mail” line will close the header section with a record of the Pest Control or Extermination Business’s Customer Service “Phone” number or Office “Phone” number while the final line seeks the electronic address where the Pest Control or Extermination Busines can be emailed.
Step 3 – Solidify The Filing Material Needed To Catalogue The Request Properly
This paperwork will only be useful if it can be easily found and referred if needed for future discussions. The “Work Order #” line requires a document filing number assigned to this document as a means to unify the information it presents. 
In addition to the document identification number or “Work Order #,” the work order request “Date” should be dispensed directly to the right. When these items are paired together, they often solidify the identity of the document they refer to.
Step 4 – Identify The Pest Control Client Requiring Service
The Pest Control or Extermination Client will also have a section dedicated to his or her identification. Find the “Client Information” section, then “Name” this Entity on the first blank line. 
The “E-Mail” line as well as the “Phone” line that follows the Pest Control or Extermination Client’s “Name” must also be populated with this Party’s information. Supply these two areas with the information needed to send an “E-Mail” to the Pest Control or Extermination Client and to call this Client. The mailing address maintained by the Pest Control or Extermination Client is expected on the “Street Address,” “City, State, Country,” and “Zip Code” line of this section.
Step 5 – Document The First And Final Date Of the Exterminator Job
The “Order” heading calls attention to two labeled lines where a report on when the pest control work must begin and end. The “Expected start Date” requires the pest control assignment’s first day of treatment. The second blank line of the “Order” section calls for the final date of the extermination job to be dispensed after the words “Expected End Date.”
Step 6 – Complete The Pest Control Material Table To List The Billable Items
Two tables presented near the center of this template have been supplied to aid the Client in ordering the pest control products needed or commission the extermination services for the concerned property. The “Description” column in the “Material” table supplies several rows where extermination products that will be billed to Customer can be listed by name or product number. This column also accepts reports on billable supplies that will be used on the Customer’s job. 
The adjacent column seeks the “Quantity” of the pest control or extermination products that will be billed to the Client for purchase. A third column will complete the report on the pest control products needed for this order while beginning the process of discussing how much will be owed. Locate “Unit Cost” then assign each row with a listed pest control product and “Quantity” with the amount to be charged for each one. The “Amount” column will speak directly to the Client with your entries. First, multiply the “Quantity” and “Unit Price” listed for each product across each row. The result must be placed in the last column This shall inform the Client how much is owed for the pest control products that will be ordered or used on his or her behalf. Add the pest control product charges to one value then supply this value in the “Total Material” box at the end of the “Amount” column.
Step 7 – Dispense The Scheduled Extermination Sessions Required By The Client
The second table of this template is titled “Service.” Appropriately, we shall discuss how much time will be needed then billed for the concerned pest control or extermination job. This can best be done by providing a schedule of all extermination dates with the times involved or the number or rooms in the first column (“Description”) of the “Service” table. A service agreement that contains this information can also be referred to by title and execution date. 
The number of “Hours” the Exterminator or Pest Control Technician will spend on the Client’s job must be documented in the second column of the Pest Control or Exterminator Company’s “Service” table. Continue with a record of the exact pay rate the Exterminator or Pest Control Business will charge for every hour providing the service. Report this ” Hourly Rate” in the third column. The column that each row in the “Service” table leads to is reserved for the result of a basic calculation. Multiply the “Hours” and the “Hourly Rate” displayed on every row then furnish the result as the “Service” payment expected by the Pest Control or Extermination Business in exchange for the time spent on the shift or project that was described earlier in that row. Every “Amount” to be paid for “Service” must be added to one another and recorded in the “Total Service” box.
Step 8 – Discuss The Pest Control Total For The Potential Assignment
The third table in this template serves to summarize the “Material” and “Service” charges of the pest control job for the Client then present the “Total” that will be expected. the “Subtotal” box of this table expects the sum of the pest control job’s “Total Material” and “Total Service” amounts. 
Continue one box down where the “Tax” label requests its corresponding box to be populated with the sales and service taxes that must be collected when the Pest Control Client is billed for this project.
The final task this summary table requires filled is found in the “Total” box. Here, the pest control’s “Total” billable charges must be presented as the sum of the pest control job’s “Subtotal” and the value that was calculated as the “Tax” that will be collected.
Step 9 – Record The Identity Of The Pest Control Request’s Preparer
The Reporter of the pest control job and the two Parties surrounding it must be named. Find the “Work Completed By” line then record your name on the blank line attached to this phrase.
Step 10 – Continue This Paperwork With Additional Disclosures Or Requests
The blank lines corresponding to the language “Comments Or Suggestions” are available should more pest control job disclosures, conditions, or paperwork should be presented. If so, use these empty lines to report this content. 
Step 11 – Acquire The Pest Control Customer Signature
The signature line at the conclusion of this paperwork must be signed by the Pest Control Client as a response to the payment terms stated. 
How to Write in Excel
Download: Microsoft Excel (.xlsx)
Step 1 – Acquire The Pest Control Work Order Template
Open the “Microsoft Excel (.xlsx)” file available through the link in this section of the site or through the “Excel” button furnished underneath the sample image.
Step 2 – Directly Address The Exterminator or The Pest Control Company Being Commissioned
Open the downloaded spreadsheet then find cell A1 in the first column. Clear out cell A1 of the clipart image then insert the Exterminator or Pest Control “Company Logo” to this field. 
Cell A2 and cell A3 seeks the documentation necessary to direct the project request to the appropriate Party. Present the Exterminator or Pest Control “Company Name” in cell A2 then the “Name” of the Exterminator or Pest Control Company Representative’s “Name” in cell A3. The Exterminator or the Pest Control Company’s complete mailing address will be requested down the next few cells. Record these items by entering the Exterminator or the Pest Control company’s Street Address” in cell A4, this Party’s “City, State, Country” in cell A5, then dispense the “Zip Code” to finish documenting this address. The “E-Mail” address used by the Pest Control Company or Contracted Exterminator to maintain contact with its Customers will be needed in cell A7 while cell A8 will expect that you provide the Pest Control Company or Contracted Exterminator’s “Phone” number to its content.
Step 3 – Deliver The Catalogue Information For The Pest Control Project
To fully develop a pest control job request from this template it will have to be associated with a formal record number in the Exterminator (or Company) files. Cell F5 is reserved for a presentation of this recording tool thus, enter this document’s filing number as the pest control job or assignment’s “Work Order” number in cell F5. The “Date” when the information under the filing number you presented goes into effect or when this request becomes active is set according to your desktop settings. If a different “Date” should be presented for this goal, then edit the information in cell H5.
Step 4 – Furnish The Extermination Service Customer Behind This Document
The information that will be needed to bill the Extermination Client for the pest control service will have to be solidified for the purpose of future invoicing and other correspondence. Cell A11. 
The address where future correspondence and information regarding the pest control service to be provided is a necessity for this paperwork. Therefore, locate cell A12 (containing the bracketed phrase “Street Address”) and fill its content with the building number, street, as well as any applicable suite number from the Extermination Client’s address. Cell A13 and cell A14 are set to continue the Pest Control Client address by giving the space to document the “City, State, Country,” and “Zip Code” where requested.
The final two fields of the “Client Information” column in cells A15 and A16 seel the Pest Control Client’s “E-Mail” and “Phone” information. This should be the same electronic address and telephone number that is regularly maintained by the Pest Control Client.
Step 5 – Set The Official Dates For The Pest Control Service
Now, turn the focus to cell G1 where the “Order” section requests a formal record of the pest control service’s “Expected Start Date” at the Client’s site. This will be the first day when the pest control can occur and should be produced in a standard month/day/year format. A continuation of the “Order” section, found in cell G12, also seeks to document a specific calendar day. Deliver a presentation of the final day that the pest control will be scheduled and may occur after “Expected End Date.” Generally, this will be considered the project’s completion, however, you may also record terms such as “Ongoing” or as “Needed” if this will be a long term service such as one resulting from a service agreement with on-demand service.
Step 6 – Present The Pest Control Products Or Supplies Needed By The Customer
In most cases, various supplies or merchandise needed by the Exterminator’s Client will need to be invoiced for payment. Such billable items must be presented for approval by the Pest Control Client using this document. To this end, find the “Material” table introducing an area where we will directly engage a discussion on all invoiceable items and work. The “Material” table’s first column has been placed to accept a list of every pest control product or extermination supply that will be needed for this assignment then, in turn, billed to the Client. Column A of this table will call attention to this list of pest control item names or product numbers with its title “Description.” 
The “Quantity” column presented in column F of this table is an ideal area to record how many pest control products or extermination supplies must be paid for. Report the needed number of that row’s item that will be needed for the pest control job. The final request made by the pest control assignment’s “Material” table is for the cost of only one of the items listed in a row. This “Unit Price” can be considered the rate to be applied to the number ordered. Once you supply the “Unit Price” for the pest control merchandise or the extermination supply defined in the first column, the full “Amount” required as payment for the number ordered will populate column H. This generation will be accompanied by a few totals, so make sure the pest control product information be recorded is accurate and up to date.
Step 7 – Catalogue The Scheduled Work Time To Be Invoiced
The pest control “Service” time the Client will be expected to compensate the Exterminator or Extermination Company for providing will be the center of discussion in the next table (found on the twenty-sixth row of this sheet). Column A’s part in this table is titled “Description” and has been reserved for a list of all scheduled pest control sessions. The dates and times involved should be recorded with one session commanding one row. The number of “Hours” required for a specific pest control session will also be required and should be visible next to the session being discussed. Thus, count out the number of “Hours” the Exterminator or Pest Control Crew will work for the session defined on a row then input this number in column F. Every hour of the Exterminator or Pest Control Crew’s service will likely demand compensation from the Client. Furnish this “Hourly Rate” to the next cell of the row being worked on. This area of the table can be found in column G. This entry will also generate the Exterminator or Pest Control Crew’s totals for the “Service” time that will be provided. All such generation will populate column H (“Amount”).
Step 8 – Report On All Taxes Due With Payment For The Pest Control Service
A final numerical value must be supplied as a dollar “Amount” to be paid should this project progress to the next stage. The “Tax” field located in the lower half of column H (in cell H37) requires a direct entry. Here, the dollar value of service and sales taxes that will be collected as part of the invoice/payment process that follows must be calculated based on the information above and the current tax codes governing this pest control job. Report the sales or service “Tax” for the pest control job’s “Subtotal” in cell H36. The “Total” listed below it will immediately incorporate this value as needed. 
Step 9- Identify The Requisitioner Documenting The Above Content
The area where the charges for the pest control or extermination assignment have been presented along with a host of other information. Now it is time to begin the closing of this document. Begin with an entry of your name immediately after “Work Order Completed By.” You may find this term in cell A37 where you will list yourself as the Preparer of the pest control assignment’s information for this request.
Step 10 – Furnish Concerns, Requests, Or Comments If Needed
The “Comments Or Suggestions” field that follows (see cell A38) has been made available as an area of convenience. If any additional comments ranging from important disclosures to promotions or advertisements are to be included with this paperwork, then use this field to list or report them accordingly. 
Step 11 – Gain The Pest Control Client Authorization
The Pest Control or Extermination Client should now have control of this document so a reasonable review can be engaged. If satisfied and in agreement with the statement in cell A41 then he or she must sign the “Client Signature” in cell A42.
