The Wire Transfer Invoice Template serves as a record and correspondence that informs Clients that a wire transfer is due. This document will assume the wire transfer information that all relevant financial institutions need has been provided or will be provided as an attachment. This document can be customized at-will so if additional material must be presented to secure payment, it may be included at the Preparer’s discretion. At a minimum, the information required by the template must be produced. This will include standard items such as the identity of the Entities seeking and providing the wire transfer payment along with the relevant dates, products, and services.
How to Write in PDF and MS Word
Download: Adobe PDF & Microsoft Word (.docx)
Step 1 – Obtain the Wire Transfer Invoice In Your Preferred Format
The invoice needed to seek wire transfer payments from your Clients can be issued using your “Adobe PDF,” “Microsoft Word (.docx),” “Open Document Text (.ODT)” editors. The links above this section allow downloading this invoice in one of these formats.
Step 2 – Identify The Payee By Name And Business Address
This invoice seeks to identify its Issuer at the start. Thus, locate the first field that requires input. Currently, this object contains the “Company Name” label. Delete this phrase then substitute the full name of the Payee Company. This must be the Company expecting a response in the form of a wire transfer to its account. 
The “Name” of the person who seeks the transfer on behalf of the above entity is requested by the first empty line below the Payee Company’s name. Record the “Name” of this Company Employee or Representative on this line accordingly then proceed with the return address that should be used when corresponding with the Issuer regarding this paperwork. Once you’ve recorded the above return address information, continue to the “Phone” line then record the business telephone number where a Representative for the Payee Company can be reached. Ideally, this will be the same telephone number where the person issuing this invoice can be reached however this is not mandatory. The “E-Mail” address used by the Company and its Representative(s) is the next requested item. Record it as needed.
Step 3 – Name This Invoice For The Benefit Of Filing It Correctly
It will be important to report the document number for this invoice (otherwise known as its invoice number). This will aid the Wire Transfer Payer to better keep track of his or her account with the Payee Company issuing this. This number is also a useful filing tool therefore, it must be distinct. Find the line attached to “Invoice #” then enter this filing item as requested. 
The invoice “Date” marking the first active calendar day of wire transfer request must be produced on the line labeled “Date.”
Step 4 – Address The Payer Of The Wire Transfer
The intended Payer of this invoice must be documented adequately. “Bill To,” the next section down, enables this task to be completed by presenting four lines where the “Name” of the Wire Transfer Payer must be recorded. 
Follow through with entries defining the Wire Transfer Payer’s “Street Address,” “City, State, Country,” and “Zip Code” where requested on the appropriately labeled areas in “Bill To.”
Step 5 – Record The Reason For The Requested Transfer
The “Description” field of this invoice is placed as the first column in a provided invoice table. This area will define the transfer being requested beginning with Payee Company services, products, membership, or contract the transfer funds will cover. The Client must have a clear record of such items. For instance, if the wire transfer is requested to satisfy a contract, that agreement should be defined by title, subject, and execution date. Similarly, if this request is to pay for products or services (outside of a contract) then list each product and service by name while supplying its supporting information (i.e. the number of ordered products, or dates when work was done). This is a versatile area, so you may record such information as needed. 
Step 6 – Discuss The Owed Transfer Funds
The base “Amount” of the wire transfer requested must be documented. Thus, proceed to the column on the right. Enter the dollar “Amount” representing the price for the items defined on the left. You may enter as many dollar values as necessary in this area if a breakdown is required for the Customer review. The “Subtotal” field of this table will seek the sum of all the owed amounts. Populate this field with the total wire transfer amount asked for without including any taxes. All taxes that the Payee Company is required by law to add to the “Subtotal” must be calculated based on this amount then recorded in the “Tax” box of this table. Finalize this table by filling in the “Total” field with the “Subtotal” plus the “Tax” that was calculated and reported.
Step 7 – Declare The Wire Transfer’s Deadline
A predetermined number of “Days” should be assigned as the period the Payee Company will accept as a reasonable time frame to receive payment before declaring the Wire Transfer Payer as late. A blank line in the statement starting with the phrase “Payment Is Due…” 
Step 8 – Include The Required Information Or Form To Effect The Transfer
In many cases, some additional information may be required to complete a wire transfer request. All such information can be presented for the Wire Transfer Client’s review on the lines attached to the “Comments Or Special Instructions” label. 
How to Write in MS Excel
Download: Microsoft Excel (.xlsx)
Step 1 – Get Your Copy Of The Wire Transfer Invoice From This Site
Obtain the spreadsheet template through the “Excel” button on this page to obtain the Wire Transfer Invoice pictured in the sample image. The “Microsoft Excel (.xlsx)” link also delivers access to this file.
Step 2 – Introduce The Company Requiring The Wire Transfer Payment
Identifying the Sender of this document is the first task the spreadsheet you downloaded sets. This is considered crucial to its purpose of requesting a wire transfer of funds to pay for services, products, or obligations the Wire Transfer Payer agreed to in a contract. Many Companies or Business Entities will be able to quickly identify themselves immediately to the public with a presentation of a trademark image, logo, or banner. Using the “Insert” ribbon item or the “Change Picture” option in the alternate menu (right mouse button), replace the image in cell A1 with that of the Company issuing this document. 
The next cells down this column seek supporting information for this logo, starting with the full Business Name or “Company Name” of the Invoice Sender. Cell A2 will accept this name as you enter it then display it in a noticeably larger font. The Company Employee, Representative, or Owner that will accept all follow-up inquiries to this invoice (from its Recipient) must be identified in cell A3. Type this “Name” as it appears on any official Company correspondence. The return address where the mail regarding the expected wire transfer can be presented. The building number, the street, and the suite or PO box number of the Issuing Company mailing address should be entered as the “Street Address” in cell A4. This record will be continued using two different cells. Cell A5 is held to receive the “City, State, Country” in the mailing address and cell A6 makes a required entry of the appropriate “ZIP Code.”
The “E-Mail” address used by the Issuing Company to receive electronic correspondence should be produced as an alternate means of contact in cell A7. Finally, record the “Phone” number the Recipient may use to call the Company issuing this invoice should any additional information or dialogue be needed.
Step 3 – Deliver The Filing Information Necessary For Proper Referencing
Cell F4, also in the header section, must be supplied with some information before proceeding. This field is reserved for the “Invoice #” assigned to the transfer that must occur. This gives Recipient and Sender alike a convenient (and common) reference point when discussing the payment. Adjacent to this, your desktop’s calendar “Date” is on display. This will be considered the first official day the request for the wire transfer is issued. Since some entities will consider delivery time, you may change this “Date” to a later one if more appropriate.
Step 4 – Include The Wire Transfer Payer’s Billing Details
The Client required to transfer funds directly from his or her bank to the Invoice Sender’s account should be named. Cell A11 will need an entry of the Client’s “Name” recorded to its field. 
After the Client’s name is documented use cells A12 through A14 as a staging area for the Client’s address.
Step 5 – Define The Reason For The Wire Transfer Payment
The work or the merchandise that was produced for the Client by the Issuing Company will have to be described before a request for a wire transfer to be made. The first cell in the table on row seventeen (cell A17) shall accept this report. The “Description” title will call attention to this area as the reason for this invoice. 
Step 6 – Price The Payee Company Products And Services
The cell that follows the “Description” on this row (cell H17) is titled with the word “Amount” requests the dollar amount the Issuing Company expects for its services or products. Notice this cell has ample space should more than one entry to be made. The “Subtotal” of the amounts above is the sum of the values you entered above. Report this sum in cell H18. Now, while the sum of the amounts expected has been displayed above, the taxes that must be imposed on this invoice will have to be handled. Cell H19 has been set aside for the service tax, sales tax, or value-added tax the local or state government expects collected on its behalf. Once you have calculated this amount, report it in cell H19. Cell H20 of this table is attached to the bold word “Total.” Here, the wire transfer “Subtotal” and the “Tax” that was calculated must be added to one another and displayed as a single summed value.
Step 7 – Indicate The Wire Transfer Deadline
Cell A21 of this sheet contains a statement that leads to a pound sign. This symbol must be removed then substituted with the number of “Days” given for the wire transfer to be successfully received. While this invoice may be used as a formality to inform a Client of an impending wire transfer, this statement can be particularly useful should the funds not be available during at the time of receipt or if this paperwork is meant to request that the Client must set up the wire transfer by a certain calendar day.
Step 8 – Deliver Any Remaining Dialogue Required To Request Funds Transferred
The final cell in column A designed to receive input is cell A22. Any material, comments, or instructions that may be expected or required by the Client to submit the wire transfer. 
