Auto Repair (Mechanic) Invoice Template

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The auto repair invoice template is generally used by mechanics to bill their customers for maintenance completed on a motor vehicle, including but not limited to, automobiles, motorcycles, bicycles, boats, engines, or any other type of motorized means of transport. The invoice should include the number of parts multiplied by the price ($) along with adding the hourly service rate of the mechanic(s) multiplied by the number (#) of hours worked. After the invoice is complete it should be given to the owner of the vehicle and paid before keys are returned.

How to Make in Adobe PDF and Microsoft Word (.docx)

Download: Adobe PDF, Microsoft Word (.docx)

1 – Bill The Customer With The Invoice Available Here

The paperwork a Mechanic requires to bill a Customer for a job is easily accessible as an Adobe PDF by selecting the button with this label above.

2 – Identify The Mechanic And This Document In The First Part

The first half of this paperwork will focus upon the Mechanic/Garage/Shop that was commissioned by the Customer and is now billing him or her. If the Mechanic or Garage has a “Company Name” then locate this label in the top left-hand corner of the page and supply the Name of the Garage.  Now, on the first line, labeled “Name,” enter the Name of the Mechanic. Use the next three lines to report the Mechanic’s Address. The final pieces of contact information in the Mechanic’s section will be the “E-Mail” Address and “Phone” Number where the Mechanic may be reached. Once we have identified the Mechanic, we must identify the Invoice by supplying the “Invoice #” and Invoice “Date” using the spaces provided in the dark box.

3 – Address The Customer Directly

The next the area requiring attention, below “Bill To,” will center on the Customer. Supply the Name and Address of the Customer on the lines labeled “Name,” “Street Address,” “City, State, Country,” and “Zip Code.”

4 – Provide A Break Down Of The Products And Labor Involved With The Job

Most Automotive Mechanics will need to bill for Parts and Labor. Two distinct areas, “Products” and “Labor,” have been presented to report what charges the Customer must pay. The “Products” section has been divided into four columns “Quantity,” “Description,” “Unit Price,” and “Amount.” Make sure to use this section to record how many of what item the Customer has purchased (the first two columns), how much each item costs (Unit Price) and the total Amount of Money the Customer must pay for the Number of items that has been reported. Make sure to report the Total Amount of money at the bottom of the “Amount” column in the cell next to the word “Total Products.” The next part of this document, “Labor,” has also been divided into a few columns. These columns will call for the “Hours” when the Mechanic worked, a “Description” of what the Mechanic worked on, the Mechanic’s Rate of Pay (“$/Hour”), and the total “Amount” of money the Customer must pay the Mechanic for the hours he or she worked. The box “Total Labor” has been supplied so the sum of the Amount column may be presented easily.

5 – Complete This Invoice With A Deadline And Any Applicable Comments Or Instructions To The Customer

The total amount of money the Customer must pay should be clearly reported with a deadline. First, report the sum of values recorded in “Total Products” and “Total Labor” in the “Subtotal box.” In most instances, “Sales Tax” must be paid for by the Customer. Report the Tax that must be added to the Subtotal in the second box of this part. In the box labeled “Total” report the value of the “Subtotal” box plus the “Sales Tax” box. Oftentimes, it is considered wise to state precisely how much time the Customer will be allowed to pay the Invoice before he or she is considered delinquent. Find the statement “Payment Is Due Within…” then fill in the number of days given to the Customer to make an on-time payment. The final set of lines, “Comments Or Special Instructions,” supply an area where any direct communication regarding this Invoice or its contents may be documented for the Customer.

How to Make in Microsoft Excel (.xlsx)

Download: Microsoft Excel (.xlsx)

1 – Download The Excel Document On This Page To Issue A Mechanic’s Invoice

The Excel Template to bill a Mechanic’s Customer should be obtained by selecting the “MS Excel” button.

2 – Supply The Mechanic Or Garage’s Logo And Other Identifying Information

The first order of business will be to supply the Company Logo and Name to Cell A1 and A2 respectively. The Name of the Mechanic along with his or her Street Address, E-Mail Address, and Phone Number should be furnished in the Cells A3 through A8.

3 – Identify Both The Invoice And The Customer

Now let’s turn our attention to Cells F4 and H4. Here, we will present the Invoice Number and Invoice Date (respectively). Notice the current Calendar Date will auto-populate in Cell H4. You may replace this with a different Calendar Date if you wish. In the next few cells, we will report the Customer information. The Name, Street Address, City, State, Country, and Zip Code of the Customer should be furnished using Cells A11, A12, A13, and A14.

4 – Detail The Parts, Products, And Labor The Customer Must Pay For

Now we will define the “Parts” the Customer will be charged for on this Invoice. Enter the Part the Customer has purchased in the “Description” column.

Use the “Quantity” and “Unit Price” column to report how many of each part the Customer purchased and how much each one is. These values will automatically be multiplied once you enter both, the product will appear in the “Amount” column. Additionally, the sum of the Amount column will automatically be displayed as you complete the first three columns in the “Total Products” box. The next section, “Labor,” has been included so the Mechanic may also bill for his or her hours. The “Description” column in the “Labor” table is reserved for a summary of the work done. Supply this information to this column. The next part of this table is reserved so the Mechanic may report his or her “Hours” and “$/Hour” (Hourly Rate) for each row where he or she reported working on a task for the Customer. The “Amount” column will display the product of these two columns to inform the Customer how much each job cost. As this table is completed, the sum of the values in “Amount” will populate the “Total Labor” column. Now, supply any applicable Tax for the Invoice Amount in the “Sales Tax” box. The “Subtotal” box and “Total” box will display the values derived from the table and the Sales Tax you reported. Record The maximum number of days the Customer is given to pay this Invoice and still be considered on-time in Cell A35 by replacing “[#]” with this value. Comments or Instructions to the Customer may be delivered in Cell A36.

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