Airbnb Invoice Template aids the accounting system used by your business by standardizing the initial paperwork sent to inform your Clients of the amount they owe for their stay. This paperwork can be edited, printed, then dispensed using a few formats (PDF, MS Word, and Excel) which are made available below. It will be important to choose a version compatible with your computer system and its software environment since this will allow for the convenience of working onscreen.
How to Write in PDF and MS Word
Download: Adobe PDF & Microsoft Word (.docx)
1 – Open The Airbnb Invoice On This Page
When you are ready to bill your Guests for an Air BNB rental (and any related services) select either the “Adobe PDF” text link or the “Microsoft Word (.docx)” placed adjacent to the “Download” label above. As an added measure, you may also utilize one of the appropriately labeled buttons captioning the preview for the same task.
2 – Identify The Air BNB Requiring Payment
Once you’ve accessed this invoice locate the first available blank line then present the full “Name” of the Air BNB Landlord, Property Owner, or Property Manager billing for the rented space. 
The mailing address where the Air BNB Property Owner/Manager expects to receive any hard copy correspondence or payment regarding this invoice is required for this paperwork. Use the third, fourth, and fifth blank lines to display the “Street Address,” “City, State, Country,” and “ZIP Code” of this address. Next, fill in the “Phone” number and “E-Mail” address of the Air BNB Property Owner or Manager. This material must be the contact venues available to the Guest or Client when wishing to contact the Air BNB Property Owner or Manager.
3 – Properly Invoice The Guest Or Air BNB Client
Locate the blank line labeled “Invoice #” then fill in the filing number you wish used for this transaction on it. 
Next, the exact “Date” when the money owed will affect the Air BNB Client’s account should be presented on this paperwork on the right side of the page. The Guest’s “Name” is also an anticipated submission. The “Bill To” section on this page contains a few lines available for a full presentation of this entity. First, type in his or her full “Name” on the first line here. If this bill must be sent to a third party (i.e. an Employer) then, place the Air BNB Client’s full “Name” (including any suffixes) on this line and document the Guest’s identity when presenting the bill below. 
The entire mailing address of the Guest (or Air BNB Client) that must receive and pay this invoice should be input line-by-line on the next three lines.
4 – Define The Guest Services Being Billed
A table has been set to the center of the invoice to give the Guest an easy-to-read area to review his or her bill. The four columns it is divided by will enable a likable presentation for the BNB charges requiring payment. The first column is labeled “Description” and accepts a listing of the dates the Guest stayed at the address being billed. Any amenities provided may also be listed here; either separately or as part of a general package. Report this information as needed. 
Continue presenting details regarding the BNB stay by reporting the number of nights the Guest (or Air BNB) must pay for in the “# Nights” column then the exact cost of the space for one night in the “Price Per Night” column. If you are listing an Air BNB Service (i.e. internet) separately then make sure to coordinate the number of nights, it was used and how much that service will cost per night.
Lastly, you must multiply the “# Nights” and “Price Per Night” figures with one another then document this as the dollar “Amount” owed in the last column. Several additional fields have been set at the bottom of this final column where some additional information concerning the “Total” owed must be reported. In some cases, the Air BNB Client or Guest may be entitled to a “Discount.” If so, then report this as a dollar “Amount” in the box attached to the word “Discount.” Any “Cleaning Fee” and “Service Fee” the Air BNB Client/Guest may be responsible for is required documentation in the next two boxes down. Enter any such charges accordingly in the appropriate fields.
The next labeled box (“Occupancy Taxes And Fees”) will need the taxes required by your local government for the stay added to the taxes required for cleaning or service fees. Now we shall present how much must be paid in “Total.” This “Total” must be the value in the “Discount” box subtracted from the “Amount” you entered as the base charge then added to the “Cleaning Fee,” “Service Fee,” ad “Occupancy Taxes And Fee” values.
The invoice we will send can have a deadline attached to it through the sentence underneath it. Input the maximum amount of “Days” the Guest or Air BNB Client is allowed to wait to send a payment on time in response to this paperwork. 
The blank lines at the end of this document (attached to “Comments Or Special Instructions”) should be used as a place to present the Guest or Air BNB Client with any information that remains unattended.
How to Write in MS Excel
Download: Microsoft Excel (.xlsx)
1 – Obtain The Air BNB Invoice
The Air BNB invoice is downloadable as a spreadsheet that you may edit with your copy of Excel. The document preview on this page is accompanied by an “Excel” button that you may use to download this file. Similarly, the “Microsoft Excel (.xlsx)” link above will give you access to the same file.
2 – Present The Air BNB Identity And This Invoice
This paperwork will rely on the Air BNB Client’s recognition of the Sender. Thus, import the Air BNB logo or banner to cell A1 then type in its official “Company Name” in cell A2. 
The Property Owner running the Air BNB and sending this document to the Guest should identify himself or herself in cell A3 by “Name.” Substitute the current bracketed text label with this material by typing it directly into the cell. Give the Guest or Air BNB Client the ability to contact you by mail using cells A4, A5, and A6. This content is expected to be produced with each address line or item to its own cell. Thus, cell A4 should be used for the Air BNB’s mailing “Street Address,” cell A5 for the “City, State, Country” of this mailing address, and cell A6 should be used to show the appropriate “ZIP Code.”
The “E-Mail” address where the Guest/Client can reach the Property Owner reliably must be produced in cell A7.
Finally, in cell A8 display the telephone number that the Air BNB Client can use to reach the Property Owner (or Manager) if necessary. Notice that directly across the page from the Air BNB’s identity and mailing address are a couple of cells under the headings “Invoice #” and “Date.” Both these items are considered standard material for such paperwork and will require the appropriate information produced in their respective cells. Therefore, assign a unique value to the “Invoice #” and record it in cell F4. You may leave cell H4 as a display for the current “Date.” This day will be considered the first day when the payable amount of this invoice will be formally owed by the Guest.
3 – Bill The Air BNB Client Or Guest For The Rental
The Air BNB Client should also be clearly documented before we proceed with the bill he or she must pay. The “Bill To” heading will serve to separate this information from the rest of the invoice while also assigning the Payer role to the Client. Input the Guest’s legal “Name” in cell A11 (or the “Name” of the entity that will pay the Guest’s bill) then continue to furnish the billing address where this invoice will be sent (if mailed) to cells A12, A13, and A14. 
Cell A17 will be the first field where we shall address the bill that must be paid. Present the reason for this bill in cell A17. It would be appropriate to document a date range of the Guest’s stay, the address of the Air BNB, the Guest’s name (if different from that in cell A11), and/or any contract name or number. 
The next two cells will complement one another in supporting the cost of the Air BNB stay or services being billed. Refer to the Guest’s records then count how many nights he or she stayed. Report this number to the contents of cell F17 then, inform the Recipient how much a single night costs in cell G17. Notice that a couple of items will be produced in the H column. This will be the base “Amount” owed for the stay.
Cell H18 is reserved for any “Discount” that is intended for the Air BNB Client’s benefit. If one should be applied to this bill then, enter it in cell H18. Keep in mind that as a spreadsheet, the formula necessary to calculate the dollar value of the “Discount” has been supplied to this cell therefore, you may report this information as the actual percentage. Cells H19 and H20 are also paired together and allow for additional costs that must be applied to be reported. Use cell H19 to document the cost of cleaning (if the Guest must pay for it separately) and cell H20 to present any additional service charges. Now, whether cells H18 through H20 were provided information or not (i.e. they may not have applied), you will still need to complete this portion of the invoice with the taxes that must be charged for occupancy. List this in cell A21. If there were service/cleaning fees that require taxes to be paid then, add them to the occupancy tax you must charge, and present the whole tax amount in this cell (cell A21, “Occupancy Taxes And Fees”). Once you satisfy cell A21 with information, the “Total” will display the full payable amount (minus any applicable discounts).
4 – Additional BNB Disclosures Or Instructions Can Be Included
A sentence in cell A23 will need some input if you wish to apply an invoice grace period to this payment. To apply such a grace period, enter it in “Days” as a substitution to the hashtag in this cell.
Additional Air BNB information, disclosures, or instructions can be placed directly into the contents of cell A24. You may also use this area to call attention to any attachments that may have been included
