The Film Crew Invoice Template summarizes the crew service provided for production so that a request for payment may be submitted. This paperwork can be used when billing by the hour and by the crewmember or when seeking to collect an agreed-upon flat day-rate. While the format of this paperwork is set, the Preparer will be able to report whatever information must be presented to the Client. Each topic will have a separate staging area so that entry and review can be performed with relative ease. Make sure to fill out each segment with the requested content as the items here are generally expected by the Payer of an invoice. Since this template can be edited, you may also add sections or cover additional topics when necessary.
How to Write in PDF and MS Word
Download: Adobe PDF & Microsoft Word (.docx)
Step 1 – Obtain The Film Crew Template From This Site
The document featured in the preview image can be used by a Film Crew to bill a Producer or Production Company by filling out either a “PDF” or “Word” template. Both buttons bearing these labels will deliver access to their respective file versions.
Step 2 – Introduce The Film Crew Company As The Payment Seeker
Open your template using your PDF or Word software. This document requires its information to be entered according to topic. Each subject will have a section devoted to accepting your entries to complete them. The first of these is at the top of the invoice (to the left of the title). Select the words “Company Name” in the textbox, then delete them to furnish the full “Company Name” of the concerned Film Crew. 
A few additional items will be requested in this header beginning with the return address that should be associated with this invoice. Four blank spaces carrying the wording “Name,” “Street Address,” “City, State…,” and “Zip Code” are presented so the Film Crew’s Contact Person and mailing address can be presented with its formal “Company Name.” Enter the content requested by each of these spaces. Many Production Companies or Producers receiving this document will expect and appreciate having some alternate means of contacting the Film Crew’s billing office. Therefore, the spaces attached to the “Phone” and “E-Mail” labels will accept the Film Crew’s contact materials as you enter them.
Step 3 – Properly Name This Document By Reference
The Film Crew’s reference number for this document should be divulged for easy reference by the Producers or Production Company being asked to answer with payment. Locate the space in the shaded bar labeled by the term “Invoice #” then furnish this content according to Film Crew’s accounting system. 
It is common practice, when invoicing a Producer or Production Company, to include a specific effective “Date” defining when the request for crew payment is first made. The space attached to the “Date” label shall accept this for display. It is recommended that the production date of this invoice document be used.
Step 4 – Obligate The Producer Or Production Company To Payment
The Producers or the Production Company expected to pay the Film Crew sending this invoice must be named. Seek out the space (“Name”) beneath the next section’s title (“Bill To”) then populate it with the legal “Name” of the Production Company responsible for payment. 
The mailing address where the obligated Producer or Production Company receives mail such as this invoice and other notices must also be a point of discussion. Document this with the Producer/Production Company’s identity by presenting the requested billing address on the spaces labeled “Street Address” and “City, State, Country” then completing it with the space reserved for the “Zip Code” of this address.
Step 5 – Discuss The Film Crew Services
The Producers or Production Company expected to remit payment will likely only do so if a reasonable record of the crew services provided is presented with the requested sum. A basic two-column will aid you in satisfying this requirement. The “Description” segment of this table allows for the title of the production or service agreement along with other relevant information (production dates, logbooks, etc) to be detailed to the Producer/Production Company’s expectations. It is recommended that you be as concise as possible without excluding the basic facts of the crew service agreement in effect.
Step 6 – Price The Crew Service
The “Amount” the Film Crew expects for its services is our next topic. The second field of this table bears this label and requires that only the base cost of the crew services be entered as its contents. You may enter multiple costs here if required. The “Subtotal” will this document’s presentation of the sum of all base Film Crew costs. Add these to a single value then produce it in the space labeled “Subtotal.” 
After double-checking, your previous figure(s), calculate then deliver the taxes owed for the Film Crew’s services and (if any) products to the “Tax” field of the column being completed. If no taxes will be applied to the Film Crew’s “Subtotal” you may either report “0.00” or leave this space blank. The “Total” payment expected will be equal to the Film Crew’s “Subtotal” and applicable “Tax.” Furnish this sum to the space attached to the “Total” label.
Step 7 – Indicate When Production Must Submit The Film Crew Payment
The number of “Days” that define when the Film Crew assumes that payment will be rendered in a timely fashion even if still unpaid must be discussed. Count the number of “Days” from the invoice “Date” when a lack of response will first define the Producer or Production Company as delinquent on the blank space in the “Payment Is Due” statement. 
Step 8 – Continue This Paperwork With Any Due Material Or Instructions
The “Comments Or Special Instructions” at the end of this document presents a few lines available for your use. If the Film Crew must deliver attachments or produce some additional document then report the title of each in this area. You can also use this part of the invoice to follow up on any of the information above. 
How to Write in MS Excel
Download: Microsoft Excel (.xlsx)
Step 1 – Acquire Your Copy Of The Film Crew Invoice Spreadsheet Template
the Excel version of the Film Crew Invoice can be accessed using the “Microsoft Excel (.xlsx)” link in this area of the site. Make sure to download it to an accessible folder in your machine or cloud by selecting this item of the “Excel” button on display with the featured preview image.
step 2 – Identify The Filming Crew Behind This Invoice
The first responsibility this document places on the Preparer will be to identify the Film Crew that seeks its payment. This material should be displayed at the top left of the page, thus we shall first attend to cell A1 by uploading the Film Crew’s logo/trademark image as its contents then filling in the legal name of the Film Crew Service seeking payment as the contents of cell A2. 
the return address where the Film Crew expects any mail response to be sent should be defined for the Producer or Production Company this paperwork targets. Thus, locate cell A3 then produce the Film Crew Office Employee’s “Name.”
Follow through with the mailing address maintained by the Film Crew. This should be the address where the Film Crew’s Contact Person can be reached within this company. Three different fields will expect a different part of this address beginning with cell A4 where the Film Crew’s “Street Address” must be displayed. Cells A4 and A5 are reserved for the Film Crew’s “City, State, Country,” and “Zip Code.” Keep in mind this information must be up-to-date as any mail response to this document will likely address the person you name and be sent to the address you report in this section. After reporting this contact venue, furnish the Film Crew’s “E-Mail” address and “Phone” number as additional options to initiate contact regarding this paperwork as the material in cell A7 and A8.
Step 3 – Assign Definitive Filing Information
Cell A4 is the next field that needs our input. Here, the document number assigned by the Film Crew Company in its filing system as a definition of the formal payment request being made should be recorded. Remove the current text in this field then supply the invoice number accordingly. The Film Crew’s effective Invoice “Date” to this paperwork should be presented with its document number or invoice number. Cell H4 assumes this “Date” will be the current day you are working however remains editable if a different calendar day is more appropriate.
Step 4 – Directly Address The Producer Or Production Company
This paperwork must be directed formally since it is a request for payment. This effect will be achieved in the first cell of the billing section under the title “Bill To.” Seek out cell A11 then “Name” the Producer or Production Company owing this payment in this field. 
The next three fields in this section devote themselves to a display of the Producer or Production Company billing address. Present cell A12, A13, and A14 with the “Street Address” in the Production Company’s mailing address, the “City, State, Country” of this address, then the appropriate “Zip Code.”
Step 5 – Account For The Film Crew Services Being Billed
The “Description” of the Film Crew’s work or the agreement title that should be cited is our next topic. In cell A17, define the reason payment must be remitted. The content here may include the production title, the current work agreement, dates of filming, or the crew number assigned to the Film Crew by the Production Company. Fill in cell A17 with material such as these items or a similarly descriptive entry.
Step 6 – Attach The Cost Of The Crew Services Requiring Payment
We must now attach the base cost to the information you record by entering the dollar value(s) expected, without taxes, in cell H17. The “Subtotal” (Cell H18) below requires that a single sum be reported as its content. Thus, add all the amounts to one number and record this value as the Film Crew’s “Subtotal” for this job in cell H18.
Some states may require taxes be paid for the services provided and if any products were delivered (i.e. sound, film, etc.) then sales taxes are likely necessary to apply. Perform all such calculations based on the local tax codes and the “Subtotal” then enter the full value of taxes being added to this invoice in cell H19. It is now time to inform the Producer or Production Company of the full payment amount to be remitted. Add the Film Crew’s “Subtotal” and taxes then record the result in cell H20 as the Film Crew “Total” owed.
Step 7 – Inform The Producers Or Production Company Of This Invoice’s Grace Period
The responsibility of defining when a timely payment should be submitted is usually defined by the grace period given to the Production Company to pay the “Total.” This is a matter of “Days” from the Invoice “Date” that only the Film Crew’s Billing Department may determine. Locate the sentence (“Payment Is Due…”) populating cell A21, remove the bracketed symbol, then enter this number (of “Days”) in its place.
Step 8 – Produce Any Remaining Content Required By This Invoice
Cell A22 is an optional field that is set as a matter of convenience for the Film Crew’s efforts in invoicing the Producer or Production Company. Here, any paperwork that will be attached should be named or additional dialogues may be produced at will. If no such material is necessary for payment this cell may be left blank.
