The Post-Production (editing) Invoice Template should be a staple in the billing process employed to bill for editing services rendered after media production has been completed. Whether the Post-Production Company chooses to invoice its Customers through hardcopy documents sent to the Client or virtually using the cloud, a basic amount of information must be sent to this Client with the request for payment. The template on this page can be filled out live or it can be completed by hand. Additionally, its structure can be edited to include additional topics of discussion. It is recommended that a completed copy of the paperwork sent to your Clients be stored for future reference or discussion.
How to Write in PDF and MS Word
Download: Adobe PDF, Microsoft Word (.docx)
Step 1 – Save The Post-Product Invoice As An Adobe Or PDF File
The Post-Production document pictured in the file preview is available as a “PDF” or “Word” file. You can acquire your copy as one of these file types by selecting one of the appropriate caption buttons below this image.
Step 2 – Identify The Invoicing Production Company
The Post-Production Company seeking payment will be the focus of the first set of details we supply to this paperwork. The “Company Name” textbox at the top of this page requires that we populate its contents with the Post-Production “Company Name” of the Invoice Sender. 
After identifying the Post-Production Company, Studio, or Sole Proprietor/Contractor behind this invoice, the full “Name” of its handler should be presented. A blank line attached to the “Name” text-label is placed to receive this material and begin a reporting area for the Post-Production Studio or Freelancer’s contact information. The mailing address the Post-Production Studio or Freelancer wishes used for paper or hard copy correspondence should be input to three different lines reserved for its components. The “Street Address” of the Post-Production Studio’s mailing address along with its “City, State, Country” then postal or “Zip Code” are expected down the next three blank lines. The Post-Production Studio or Freelancer’s formal business telephone number, as well its complementary electronic address is needed as alternate methods of communication. Supply this on the “Phone” and “E-Mail” lines making sure the Post-Production Studio or Freelancer maintains these venues of contact diligently.
Step 3 – Reference The Invoicing Information For This Job
The invoice number assigned to the Post Production Studio (or Freelancer) request for payment will be the first item in the next section (found in the first shaded divider). Make a report of the “Invoice #” on the first line presented in this area then input this paperwork’s Invoice “Date” as the Post Production Studio’s first calendar day of effect for invoice number reported. 
Step 4 – Begin The Billing Section With The Client’s Identity
The third area that must be satisfied with material is titled “Bill To.” Here, the Post-Production Client will be formally invoiced by directly addressing him or her with a report on what was done and how much it will cost. Before we proceed with this task, however, the Post-Production Client must be named. Use the “Name” are underneath the “Bill To” section title to present the Post-Production Client’s identity. 
The mailing address the Post-Production Client has indicated should be used for contact and billing has three different lines reserved for its display. Locate them immediately below the Post-Production “Name” that was supplied. When presenting this information make sure to follow the labels provided (“Street Address,” “City, State…,” and “Zip Code”) so the address will be presented in an organized fashion.
Step 5 – Describe The Post-Production Work Requiring Client Attention
The table at the center of this page presents two differently titled columns that should be filled out to request the Post-Production payment needed. The “Description” box of this table seeks a report on the post-production services provided (i.e. picture/sound editing, effects, color correction, titles, credits, trailers, distribution, etc.). You may record this as a service package, a contract title, or a list of the work performed. 
Step 6 – Produce A Report On The Post-Production Work Performed
You may have listed a package or a list of services. Regardless of what is being billed, a presentation of the cost is required before taxes are applied. Thus, under “Amount,” list the cost(s) for the post-production services being billed. The “Subtotal” box continuing the “Amount” column is set as a basic confirmation of the post-production costs before any considered service/sales tax If the Post-Production Studio or Freelancer must add a dollar amount in taxes, then a report on this topic must be documented for review. Calculate this amount based on the tax codes where the work was done or the products were sold, add all taxes to one another, then report the result in the “Tax/VAT” box. The “Total” the Post-Production Studio or Freelancer will require is the reported “Subtotal” value plus the “Tax/VAT” amount added to one another. Report this result as the Post-Production “Total” owed by the Client.
Step 7 – The Post-Production Company Should Declare The Due Date
The sentence at the end of the table (starting with the language “Payment Is Due…”) intends to deliver a report on the deadline for the post-production payment requested. The blank line after the words “Payment Is…” requests your report the number of “Days” when this bill would be considered late if unpaid. Use the Invoice “Date” as starting point for this length of time. 
Step 8 – Record Additional Production, Billing, Or Payment Information
More information can be included concerning any of the post-production services discussed or the due payment. 
How to Write in MS Excel
Download; Microsoft Excel (.xlsx)
Step 1 – Access The Microsoft Excel Version Of The Post-Production Invoice
A Post-Production Studio or Contractor can use the spreadsheet available through the “Microsoft Excel (.xlsx)” link above to bill Clients for services such as editing, titling/credits, color-corrections, etc. The “Excel” button on this site will also give access to the same template.
Step 2 – Introduce The Post Production Company As the Sender
The Post-Production Studio logo is the first item that will concern us. Locate the generic placeholder in cell A1 then using either the right mouse button menu or ribbon menu, replace it with the image file containing the Studio or Contactor’s logo. 
The Post-Production Studio’s legal “Company Name” entered underneath the logo in cell A2. Now that the Post-Production Studio or Contractor has been identified, it will be time to dispense the “Name “of this paperwork’s Preparer, Handler, or Administrator. Record this “Name” in cell A3. A mailing address for the Post-Production Business is necessary to fully identify it to the Recipient (and to enable contact by mail). Use cell A4 and A5 as staging areas for the Post-Production Studio (or Contractor) “Street Address” and “City, State, Country” respectively. In addition to the first two lines of the mailing address, the Post-Production Studio (or Contractor) postal code or “Zip Code” should be delivered to cell A6. The next two cells in this column where information should be produced often go hand-in-hand when their contents are presented to a Client. The “E-Mail” address where the Post-Production Studio can be contacted, and its Customer Service or business line are the next items to be entered. Record them in cells A7 and cell A8.
Step 3 – Solidify This Document’s Status In The Client’s Account
The post-production efforts and the payment request that follows must be linked to one another through the efforts of an “Invoice #” assigned by the Post-Production Studio or Contractor concerned. Cell F4 will readily accept direct input of this material to its contents. Cell H4’s current contents are taken from your desktop calendar. This documents the Invoice “Date” as the day you are working. You may leave this and proceed to the next section or edit it before continuing. The calendar day you show in cell H4 sets documentation of the first active “Date” of this invoice.
Step 4 – Identify The Post-Production Client
The Post-Production Client responsible for the editing (visual, sound, etc.) and/or pre-distribution costs of the concerned project must be called upon (directly) to pay the “Total” you will report. To “Name” the Paying Client, select cell A11 then enter it directly. 
Continue with the Post-Production Client’s full billing address. Use cells A12 through A14 to report this information to this sheet. Keep in mind that the Post-Production Client’s billing address will thus need to be entered as a “Street Address,” a “City, State, Country,” and “Zip Code.” This mailing address should be up to date with this Client’s current records.
Step 5 – Produce Documentation Of The Provided Post-Production Service
A record of the post-production service that was provided as well as any merchandise or physical items that require payment must be included in this paperwork and has been designated with a specific field of display. Locate cell A17 (just underneath the column heading “Description”) then submit a record of each service package or contract that requires payment. If there is no pre-set agreement, then you may list the dates when the post-production services were provided along with a brief detail of what was done by the Studio to live up to the Client’s commission. 
Step 6 – Pricing For The Post-Production Service Must Be Explained And Totaled
The next column will hold several fields that must be satisfied with the material they call for. The first of these fields, cell H17 (or “Amount”) intends to carry a list of all the Post-Production Studio pricing for the job you defined. This account can be performed by giving an itemized listing of all the expected payments (without taxes) or as a single price. Below the post-production pricing you supplied, the “Subtotal” field (or Cell H18) expects that one value entered. This value must be equivalent to the sum of the dollar values you entered above. In many cases, the Post-Production Studio or Contractor will have to charge a sales tax, a service tax, or even a value-added tax. Sometimes a combination of some or even all these taxes will have to be collected from the Post-Production Client (in addition to the “Subtotal”). Report the taxes that must be collected in cell H19. Cell H20 of this column shall seek out the sum of H19 and H18. That is, add the Post-Production “Subtotal” and “Tax/VAT” dollar amounts then present this sum as the “Total.”
Step 7 – Dispense The Post-Production Payment Due Date
The next section (below the table) allows the conclusion of this invoice. Cell A21 presents instructional language which you should use to inform the Post-Production Client of the payment deadline. Replace the hashtag symbol immediately following the words “…Due In” with the number of “Days” your Post-Production Client may wait to pay the “Total” before being declared late. The Invoice “Date” that was recorded earlier will be the first day of this deadline unless you indicate otherwise in the next area. 
Step 8 – Further Instructions And Post-Production Comments May Be Included
This paperwork has now delivered the basic material needed to prompt most Clientele to pay the “Total” however if additional content must (or should) be supplied to allow for the paperwork to be completed then it should be reported in cell H22 following the term “Comments Or Special Instructions.” 
