Freelance Artist Invoice Template

Freelance Artist Invoice Template is designated for any creative individual, that works for themselves, to be able to send invoices and receive payment for products or services provided. As an artist, those services could be displaying a musical performance for a fee, creating artwork such as a painting, or any other related payment request. It’s recommended for any artist that he or she have the invoice ready and collect payment after the service has been completed or when the cerated product is exchanging hands with the buyer.

Salary & Hourly Wage ($/hr)

Craft and Fine Artists

  • Salary: $48,960 per year (source: BLS)
  • Hourly Wage: $23.54 per hour (source: BLS)

Multimedia Artists and Animators

  • Salary: $72,520 per year (source: BLS)
  • Hourly Wage: $34.87 per hour (source: BLS)

Art Directors

  • Salary: $92,780 per year (source: BLS)
  • Hourly Wage: $44.60 per hour (source: BLS)

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Bill To
Line Item

How to Write in PDF and Word

Download in Adobe PDF or Microsoft Word (.docx).

1 – Save The Freelance Artist Invoice To Your Hard Drive Or Cloud

The Art Invoice retrievable from this page can be saved with the “MS Word” or “Adobe PDF” buttons on this page.


2 – Name The Freelance Artist Seeking Payment

The Artist’s professional or business name will be the first required item for this paperwork’s completion. In fact, the first blank space of this invoice labeled “From,” will require his or her full name reported to its contents.  The next part of this area will contain a few blank lines where the Artist’s name and address will be covered. His or her first, middle, and last name should be presented on the empty line labeled with the word “Name.” The Artist’s “Street Address” can be reported on the next blank line, followed by his or her “City, “State, Country,” and regional “Zip Code” on the two empty lines beneath it

The “Phone” number where the Artist receives his or her business calls should be placed on the next empty line while the last blank line here is reserved for the “E-Mail” address the Artist uses for his or her business.


3 – The Art Invoice Should Be Properly Designated

The next object we must clearly present on this document will deliver the predetermined id number for this invoice. Input this number on the blank space labeled “Invoice #.” Across from the invoice number, the calendar date when the Artist firs wishes it to be effective must be entered on the line corresponding to the line with the word “Date.”


4 – Identify The Art Patron This Invoice Is Directed To

The individual or business entity that has commissioned the Artist for the concerned art project or product will need to be clearly documented as the entity obligated to pay this invoice. Accomplish this task utilizing the “Bill To” section by putting the name of the Art Consumer on the blank line bearing the label “Name.”  The empty spaces down the column in this area (“Street Address,” “City, State, Country,” and “Zip Code”) are set in place here so you can cleanly document the building number, street name, applicable suite/apt number, city, state, country, and zip code where the Art Client receives his or her mail.


5 – Detail The Art Contract Or Transaction This Invoice Covers

The Art “Products” being purchased through this invoice must be presented in an organized manner for the benefit of both the Client’s records as well as that of the selling artist. The column designated with the “Description” title will accept the art products making up this sale. List each one in the first column then, show your Art Client how many units will be paid for through this invoice in the “Quantity” column The individual cost of each art product will also need to be easily identified by the Client. Place this in the “Unit Cost” column.The final task this table requires is an entry of the result for every row’s “Quantity” number multiplied by every row’s “Unit Cost” number. This result is required for each row in the “Amount” column. After calculating the amounts required for every product and documented these figures in the last column, add each one, then display the result in the box bearing the “Total Products” label. The Artist’s physical work will likely need to be covered by this invoice as well. If so, then we will tend to the Art “Labor” table of this document. The first labeled column in this table enables a display of the dates, projects, or shifts when the Artist worked for this Patron. Report the time spent during each such art shift in “Hours” in the second column. The “Hourly Rate” the Artist must be paid for each shift is also necessary. Enter this in the third column. 

The “Amount” portion of the “Labor” table will handle our report on the Artist’s billable time. Multiply the “Hours” spent on each shift with the “Hourly Rate” payable for that shift. This result is a required piece of information on each row in this column. Sum the Artist amounts you entered to the “Total Labor” field. The “Subtotal” field below these tables provides a convenient place to add the value for “Total Products” to the figure in “Total Labor”  In addition to the totals you calculated, you will have to consult your references then apply the dollar value you must charge the Patron in taxes to this invoice by entering it in the next field.The full amount that must be paid to satisfy this invoice will need to be documented in the “Total” field. Notice the “Payment” statement on the left. The blank line presented here is meant to inform the Patron how many days he or she will be given to pay the amount in “Total” If the Art Patron needs more information relevant to the product, service, or this invoice it can be presented in the “Comments Or Special Instructions”


How to Write in Excel

Download in Microsoft Excel (.xlsx).

1 – Download The Freelance Artist Invoice

The documentation necessary to invoice a Freelance Artist Patron is accessible using the “MS Excel” button coupled with the preview image on this page.


2 – Column A Seeks To Identify The Freelance Artist And His Or Her Patron

Cell A1 will start off this paperwork with a display of the Freelance Artist logo used with this business. You can upload this logo as any number of image formats, but it is recommended that the image remain a reasonable size.  Cell A2 of this column will begin a process of giving the Patron contact information to reach the Artist. Naturally, this cell requires the official Freelance Artist’s professional name. The next cell down column A will need to deliver an official Artist address. This will mean you must produce the name of the Artist in cell A3, his or her building number/street name/suite number in cell A4, his or her “City, State, Country” in cell A5, and the Artist’s “Zip Code” in cell A6.

The Artist’s “E-Mail” is required in cell A7 and his or her business number in the cell (A8).

Follow this column down to cell A11. Here, the Patron being billed must have his or her “Name” recorded in full.  The cells under this (A12 through A14) supply you with a distinct area to submit the mailing address used by the Patron being billed in the above cell.


3 – Report Information To The Invoice, Products, Labor, and Subtotal Tables

The art invoice number used to keep track of this paperwork in the Artist’s books is considered both a useful and nearly mandatory item for an invoice. Place this number in cell F4. If you do not change the contents of cell H4 then the invoice date will be considered the calendar date you are viewing this spreadsheet.  Provide a “Description” of each art product sold to the Patron in column A in the table “Products.” The first cell where you can provide this information is cell A18. After supplying a description of every art product being purchased in this invoice, you should be prepared to document how many of each piece of art was ordered along with the cost of a single item. The column in F and G will accept the “Quantity” and “Unit Price” of each piece of art being purchased. Column H will complete the rest of the work by calculating the total “Amount” owed for every art product ordered along with a total of all the art products.

The physical work the Artist put into the art project will need to be paid for as well as the products above. We will handle the billing of this time in the “Labor” table. The Art Patron will want to see when the Artist worked. To this end, record every calendar date worked by the Artist on this project in column A.

After when the Artist worked, locate column F and record the number of “Hours” the Artist worked during the shift entered in the “Description” column.

Submit the Artist’s hourly rate to the “G” column, titled “$/Hour.” Since, you have already recorded the number of hours, this will finish populating column H with the remaining job totals for this invoice. 

You will still have to enter the amount of taxes owed by the Patron for this art invoice. Place this number in H34.


4 – This Invoice Can Be Finalized With Additional Information If Desired

Now we will return our attention to column A. In the cell A35, define how long the Patron is allowed to take to pay this invoice by replacing the pound sign in the sentence provided with the number of days constituting this grace period. A36 has been included strictly as a convenience should more material need to be furnished to the Patron.