Graphic Design Invoice Template

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The graphic design invoice template is a receivable that is produced by an individual who is a digital artist. Depending on the designer, the rate may be charged per hour ($/hr), per design, or a monthly salary. The bill should be submitted to the client/customer and include a specified time period of how long they have to make payment.

Outsourcing Graphic Design Work

It has become more common in recent years for companies to outsource their graphic design teams. The countries that have been most popular are India and the Philippines due to a large percentage of the population with these skills and being fluent in English.

Popular Sites for Graphic Design Work

How to Write in Adobe PDF & Microsoft Word

DownloadAdobe PDF or Microsoft Word

1 – The Graphic Design Template To Invoice Your Client Should Be Obtained

A Graphic Design Invoice can be manufactured relatively quickly and easily with the paperwork supplied to this page. Download the Graphic Design Invoice Template to your machine with the “Adobe PDF” button or link.

2 – Your Graphic Design Logo And Company Information Are Required Items For This Paperwork

If your Graphic Design work is provided under a Company Name or if this Invoice is for a Graphic Design Company, then the Company Name should be supplied to the first field on this page. The Legal Name of the Graphic Designer and the Company Address will also have their own areas reserved. Several blank lines each with a label “Name,” “Street Address,” “City, State, Country,” and “Zip Code” will serve to identify where you should place information.The Business Telephone Number where you can be reached should be entered to the blank line labeled “Phone.”Similarly, the “E-Mail” Address you prefer your Clients to use when contacting you is required on the last blank line in this section.

3 – The Invoice Information Used For Your Record Keeping Must Be Disclosed

The reference number you use to identify this document in your files will also have to be documented. Place this number under the label “Invoice #” then record the current “Date” on the adjacent line.

4 – Display The Client Name At The Center Of This Page

The Client should be able to identify and confirm his or her information readily on this document. To address the Client, locate “Bill To” then use the blank lines under this heading to document the Client’s “Name,” “Street Address,” “City, State, Country” and “Zip Code.”

5 – Every Charge To The Customer Should Be Classified And Reported As Either “Products” Or “Labor”

The goods you supplied to the Client should be discussed in the “Products” section. The four columns that constitute the table in this area require some specifics to describe the transaction. You must use the “Quantity” column to name the number of goods the Client ordered, the second column (“Description”) to detail what those goods are, and the third column (“Unit Cost”) to disclose the cost of one Unit of the goods ordered (how much each one costs).  Next, for each row, multiply the number you recorded in the first column with the number you entered in the third column. The resulting figure should be produced on the appropriate row in the “Amount” column. The numbers entered in the “Amount” column must be added to a total and the sum placed in the field labeled with the bold words “Total Products.”The “Labor” section will perform a similar task, however, here we will be discussing the physical work the Client must pay for. The accounting for this work will be performed as a very basic time-sheet. List the number of “Hours” you worked on the Graphic Design Project in the first column, the name of the Graphic Design Project worked on in “Description,” and how much money per Hour the Client must pay in the “$/Hour” column. This table will also need the “Amount” the Client must pay for each row. Each row’s “Amount” must then be added to a total sum and recorded in “Total Labor.”

5 – The Total Dollar Amount Defining The Customer’s Responsibility Must Be Documented

The table bearing the labels “Subtotal,” “Tax,” and “Total” will require the sum of “Total Products” and “Total Labor” entered to the first field, the “Tax” Amount required supplied to the second field, and the sum of these two figures in the third field. 

6 – Terms And Instructions Have Been Given A Predetermined Area Here

The first statement after these tables have been completed will contain a blank line where you may report the grace period the Client is allotted to pay this bill after its receipt.  Any additional statements may be made using the space provided in “Comments Or Special Instructions” area. 

How to Write in Microsoft Excel (.xlsx)

DownloadMicrosoft Excel (.xlsx)

1 – Use The Graphic Design Excel Sheet On This Page To Invoice The Client

The Graphic Design Template on Excel is easily obtained by selecting the button or link presented on this page bearing the label “MS Excel.” Select one of these items with your mouse, open it, view it, then download it to your machine. You may open it with your version of Excel whenever you are ready to work on it.

2 – Import Your Logo To This Sheet Then Supply It To Cell A1

The logo for the Graphic Design Company can replace the contents of Cell A1. If the Graphic Designer or the Company he or she works for does use a logo, then place it in this cell.  The cell directly below this (A2) should be populated with the Name of the Graphic Design Company sending this paperwork.

3 – You Must Also Submit Your Name And Address To This Paperwork

Cells A3 to A6 should be utilized to supply the Client with the Graphic Designer’s (or Company’s) official Name and Mailing Address. Use each of these cells to report the part of the Address it requests. When you are done the result should appear similar to the format of a mailing label.

The “E-Mail” Address where the Graphic Design entity receives its electronic mail should be supplied to the next cell. Follow through by supplying the Graphic Design Business Phone Number to the cell below this.

4 – This Paperwork Needs Its Filing Information And Recipient Displayed

The green bar on the right-hand side of this page near the top will contain two labels. Use the cells below these labels (“Invoice #” and “Date”) to record the Invoice Number and Invoice Date defining this document.

The “Bill To” section of this paperwork is composed of Cells A11 to A14. This area should be utilized to directly address the Client and solidify his or her responsibilities to the charges you list below. Record the Client’s Name in Cell A11, his or her Building Number/Street Name/Unit Number in Cell A12, City/State/Country in Cell A14, and the Client’s Zip Code in Cell A14.

5 – The Graphic Design Charges Should Be Clearly Stated

This document has been developed with an area to report the merchandise ordered by your Client as well as a separate area to bill him or her (hourly) for the services you have provided. You should only fill out the sections that apply.

The first billing section, “Products,” presents itself as a table that you may fill out with information if the Client has ordered any physical merchandise or supplies. It has been set up with the formulas required to calculate the total amount of money the Client must pay for the Merchandise you record as being ordered. Begin this process by listing each “Product” the Client has ordered on a row of its own in the first column (“Description).

Column F, labeled as “Quantity” in this table, calls for the total number of the “Products” reported in the first column that the Client has ordered.

The “Unit Price” column in this table will call for the price of a single unit. For instance, if this row reports the Client has purchase 3 boxes of business cards, then report how much one box is sold for.

The remainder of this table will deliver how much the Client owes for the merchandise he or she has ordered.

The second table in this area is marked with the title “Labor.” If this table needs to be filled out to report how much the Client must pay for the Hours you worked, then list the “Description” or Project Name of each job in the first column, the total number of “Hours” you worked on each of these Projects in the second column, and how much you are charging per hour in the third column. Make sure to report each job and its corresponding information on the same row.

The final column will automatically show the dollar amounts involved for the “Labor” charges of this Invoice. It will supply the total “Amount” owed for each job on each row as well as the total dollar amount owed for all the jobs performed.

There will be one final task in reporting the dollar amounts the Client will owe. Locate the last table at the bottom right-hand corner of this page, here you will need to input the “Tax” amount in the second cell, so the “Total” reported in Cell H35 can document the full amount the Client must pay.

6 – Additional Information May Be Supplied When The Situation Calls For It

The time period the Client will have to pay this bill once it is received should also be properly defined. Measure this out in days, then report this number of days by replacing the brackets after the words “…Due In” with this grace period in Cell A35.

Give the Client any additional information using the space provided in Cell A36.

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