Personal Trainer Invoice Template should be downloaded directly from this page in the format you prefer to work with. Once you have done this, you will be able to incorporate the file into your invoicing process. This template was developed with the intention of being one of the first items delivered to a Client when a job has been satisfied and payment is required. Naturally, it will be important to make sure the Client has all the material he or she needs to verify the owed amount and remit payment so this document will guide you through the process of presenting such content. Simply follow the labels provided to place the appropriate information where it should be displayed, verify that it is correct, then issue it accordingly.
Salary & Hourly Wage ($/hr)
How to Write in PDF and MS Word
Download: Adobe PDF & Microsoft Word (.docx)
1 – Secure Your Copy Of The Personal Trainer Invoice
Locate the two links above designated with the blue text “Adobe PDF” and “Microsoft Word (.docx)” then pick the file type you wish to work with. Optionally, you can use the buttons making up the caption of the preview on this page.
2 – Identify The Personal Trainer
The first task, after opening this file, is to select the “Company Name” field with your mouse then type in the Personal Training Business Name you operate under. Follow this by inputting your full “Name” on the blank line underneath it. 
Naturally, your Personal Training Business will operate with an address and some contact information. You will need to record this material in the header section for the convenience of your Client. Thus, make a production of your complete mailing address by recording the “Street Address” on one line, the city/state/country on the line below it, and your “ZIP Code” on the last of these address lines.
The current business phone number you operate under should be recorded on the next blank line.
If you associate an “E-Mail” with your Personal Training Business, then record it on the final available blank line of this section.
3 – Record The Personal Training Invoice Number For This Transaction
The next subject to be addressed is the identifying information your Personal Training Client may use for this document. We will provide this instruction by entering the personal training invoice number and the corresponding invoice “Date” used for this purpose on the two blank lines in the shaded bar area just under the header. 
4 – Bill The Client For The Training Sessions
We will have to declare the identity of the individual who is meant to pay this invoice next. This will be handled by entering his or her “Name” on the first available empty line in the “Bill To” section. Your Personal Training Client’s address is the next part of the Client’s identity that you must supply. Submit this material to the remaining three blank lines in this section. Remember the “Street Address” will need the first address line while the second address line will be split across “City, State, Country” and “ZIP Code.” 
Locate the “Description” heading then define the sessions that must be paid for by either citing the training package purchased or the individual session that took place in the box directly underneath this heading. 
The second table column will have several boxes that you must record information in. Place the “Amount” these sessions cost in the first box of this section of the table. Input the “Subtotal.” If you have more then one session, make sure to add them up in the “Subtotal” section. If there is only one session, simply re-enter its cost to this box. The taxes owed for the billed personal training sessions should be entered in the “Tax” box. The two values you just recorded must be summed to one “Total” then presented as such in the last box. The value you enter to this box is the one you expect as a payment for this invoice.
5 – You May Employ Two Additional Optional Areas If Desired
The sentence below this table is structured to deliver a time limit to an on-time payment. Some may also consider this the grace period. It will contain a blank space between a hashtag symbol and the word “…Days” where you must show the maximum amount of days the Personal Training Client is afforded to send his or her payment. 
Follow up information to this document can be supplied to the Personal Training Client via the two blank lines following the “Comments Or Special Instructions” label.
How to Write in MS Excel
Download: Microsoft Excel (.xlsx)
1 – Obtain The Personal Trainer Spreadsheet Invoice
When it is time to invoice the Fitness Client, locate the blue text above (Microsoft Excel (.xlsx)” then click it to engage in the browser prompt that allows you to save this document. The preview will also give a (blue) “Excel” button that allows access to this file.
2 – Identify The Personal Trainer And The Client
Take note of the generic logo in cell A1. This area has been set aside so that you can upload the Personal Trainer’s logo. Upload your logo or banner to cell A1 then proceed down column A to enter the Personal Trainer’s company or professional Name in cell A2. 
Now, the Fitness Client will wish to know who exactly they should contact regarding this invoice therefore, cell A3 has been included here so you can present your “Name” or that of an Authorized Representative for your business or the gym you are billing for. The full address where the invoice payment (or any correspondence responding to this paperwork) should be sent must be presented for the Fitness Client’s convenience. Submit this mailing address as a “Street Address” (in cell A4) then the city, state, country, (in cell A5) and current “ZIP Code” (A6).Cell A7 where the “E-Mail” address label has been presented, should be tended to with that of the Personal Trainer or the Gym Representative responsible for this paperwork. Similarly (and lastly), record a well-monitored “Phone” number that the Fitness Client can call to reach the Personal Trainer or Gym Representative. Now we shall directly address the Fitness Client, by “Name,” in cell A11. Remember to reproduce his or her full “Name” in this cell so this paperwork can function correctly. 
Record the Fitness Client’s complete billing address to the contents of cell A12, A13, and cell A14.
3 – Property Invoice The Fitness Client
We shall now momentarily return our attention to the top of the page where a brief table is been set. You will have to substitute the hashtag symbol in cell F4 and the default “Date” (current) in cell H4 with this paperwork’s designated invoice number and invoice “Date.” If the current “Date” is appropriate, then you may leave cell H4 unaltered. In addition to the information we have already supplied we must give a brief, yet adequate, “Description” of the fitness sessions or material that need payment. Cell A17 will give a central staging area for you to present this information. 
The “Amount” of money the Fitness Client must pay for the training sessions should be calculated according to your pricing guidelines then filled into the contents of cell H17. Make sure to also sum up all the charges in “Amount” to one “Subtotal” then present it in the cell below (H18) To complete the invoice table, find cell A19, then inform the Fitness Client of how much “Tax” he or she must pay. If none are required, you may enter “0.00” or leave it unattended. Finally, take the value in cell H18 and add it to cell H19. The result should be shown in cell H20.
4 – Name The Grace Period And Report Remaining Information
In cell A21 the option to definitively state how long you will wait for payment has been presented. To enact this sentence, determine an acceptable number of “Days” that make up this grace period then input it in place of the bracketed symbol. 
The “Comments Or Special Instructions” statement (cell A22) acts as specific area where you can provide content that we have not discussed earlier. This section would be appropriate for any disclosure, terms of payment or service, waivers, etc. and may be considered optional.
