A paint job invoice is issued during or after the painting service has is complete. If a bid or proforma was given at the beginning of the project, the invoice should be only for the remaining balance. If the painting invoice has additional costs, the painter may add supplies along with their service rates. Unlike products or durable goods, payment is due as soon as possible. At the option of the painter, they may add language that adds a penalty or late fee if payment is not made within a certain period (30, 60, or 90 days).
How to Write in Adobe PDF & Microsoft Word
1 – Invoice Paint Job Customers Using The Invoice On This Page
The Paint Job Invoice can be downloaded and worked on as a PDF file. The “Adobe PDF” button and link above will grant access to this document.
2 – The Painting Company Should Identify Itself At The Top Of The Page
The first task to tend to is making sure the Recipient knows the Painting Company sending this documentation. Locate the field with the words “Company Name” then place the Legal Name of the Painting Company where these words appear. Next, supply the Name of the Employee or Painter the Customer should contact to pay or discuss this paperwork on the first blank line. The Painting Company’s Mailing Address should be clearly displayed through the blank lines labeled “Street Address,” “City, State, Country,” and “Zip Code,” Fill in this information. The Painting Customer would also likely appreciate a more immediate way to contact this Company. Enter the Business Telephone Number of the Painting Company on the “Phone” line. Finally, record the Painting Company’s “E-Mail” Address on the last blank line in this area.
3 – An Invoice Number Should Be Attached For Filing Purposes
Most documents involving a transaction will have a unique number attached to them strictly for the purpose of identifying it in a filing system. Input this number and the current Date on the blank lines labeled “Invoice #” and “Date.”
4 -The Painting Job Customer Will Need To Be Documented On This Page
Now, under the section title “Bill To,” enter a record of the Name and the Billing Address of the Painting Customer. Make sure this information is up-to-date and accurate. Note: There will be a designated space for the “Name,” “Street Address,” “City, State, Country,” and “Zip Code” used in the Painting Customer Address.
5 – Record Both The Products And The Labor Being Charged To The Customer
A breakdown of the billable merchandise or supplies ordered or used for the Painting Job should be presented. Use the first table on this page to list each Product Name/ID Number in the column labeled “Description.”
Define the total “Quantity” used or ordered for this Paint Job in the second column.
Next report the “Unit Cost” of each item in the third column. The fourth column will be used to inform the Customer of how much he or she must pay for the items described in the first column. This “Amount” is the result of multiplying the “Quantity” used or ordered for the Paint Job with the “Unit Cost” of that item. The sum of the figures entered on these rows should be presented in “Total Products.” In most Painting Jobs, we will need to charge for the “Labor” involved. Four columns (“Description,” “Hours,” “Hourly Rate,” and “Amount”) have been presented here so you may record the total Number of “Hours” worked on each job (or by each Painter) along with the “Hourly Rate” that must apply. Here, too, you will need to multiply the number you recorded in the second column by the one entered in the third column then present the result in the last column for each row. Once done, make sure to add all the numbers entered in this column and present the result in the “Total Products” box.
6 – A Summary For The Painting Customer Is Required And Considered Useful
At the bottom of this page will be two statements on the left and a three-field table on the right. We will deal with this final table first. To start, add the numbers reported in the “Total Products” and “Total Labor” fields above. The sum of these fields should be input in “Subtotal.”
Continue here by putting the total amount in Taxes owed by the Customer in the “Tax” field.
Finally, add the number in “Subtotal” to the number in “Tax” and report it in “Total.” The statements on the left will each serve to deliver additional information to the Painting Customer if appropriate. Fill in how many days after receiving the Paint Job Invoice when the Customer Payment is expected to have arrived.
The “Comments Or Special Instructions” statement has been included in case any additional instructions or information should be given to the Painting Customer. If so, document all such wording in this area.
How to Write in Microsoft Excel (.xlsx)
Download: Microsoft Excel (.xlsx)
1 – The Excel Template To Issue A Painting Invoice Should Be Obtained Using This Page
Locate the button labeled “MS Excel” and click it with your left mouse button. This will give you the option of opening or saving the invoice. It is strongly recommended you save this to your machine under a unique name in a readily accessible folder.
2 – The Painting Company’s Information Should Be Prominently Displayed
Once you are ready, open this file with your copy of MS Excel. Notice the first few rows in column A are currently populated with several labels. You will have to replace these labels with the information they request in order to satisfy the requirements of this worksheet. Begin with the Painting Company’s logo in cell A1. Currently, there is some clipart which you may use at your discretion. Otherwise, delete the current clipart and import the Painting Company’s logo in an acceptable image format. The next row in column A contains the bracketed label “Company Name.” This cell is formatted in a slightly larger bold font so that you can easily input the Painting Company’s official name in a noticeable manner. If desired, you may change the font or style to one more compatible with your company’s paperwork. Cell A3 should be populated with the name of the Painting Company Employee who is sending this invoice.
The Painting Company’s “Street Address” should be entered to cell A4. This information should be composed of the building number, street name, and any applicable unit number making up the Painting Company’s address. Make sure to follow up this address information by providing the Painting Company’s “City, State, Country,” and “Zip Code” to cells A5 and A6 (respectively). In addition to the Painting Company’s name and address, we should also supply the Client with some immediate contact information. Use cell A7 to supply the Painting Company’s email address and cell A8 to report the Painting Company’s business telephone number.
3 – A Unique Invoice Number Should Be Generated Then Reported
Many companies will have a method for tracking a job during the billing procedure by assigning a unique number such as a job number or invoice number. Supply this number to cell F4. This Excel sheet will automatically display the current calendar date as the invoice date in cell H4. If you wish to use a different date, make sure to input it in the two-digit calendar month, two-digit calendar day, and two-digit year format.
4 – The Client’s Name And Contact Information Must Be Documented
Now that we have clearly identified the Painting Company and this document, we will need to present the party who will pay the Painting Company the money owed. Use cell A11, under the label “Bill To” to document the full name of the entity who is expected to pay the amount owed to the Painting Company. Cells A12, A13, and A14 require the “Street Address,” “City, State, Country,” and “Zip Code” of the party where this paperwork is being sent otherwise known as the Client.
5 – The Tables Composing This Invoice Must Be Supplied With Information
The two tables on this page will each have their own purpose. The “Products” table will allow us to define the items sold to Client while the “Labor” table enables a report on the physical work done for the Client. Both tables will generate some information based on the details you present, and both will contribute to the cumulative total calculated near the bottom of the page. Use the first column in the “Products” section to give a “Description” of each item sold to the Client. This can include products such as brushes, paints, and other items the Client has agreed to pay for. The total number of each of these items sold to the Client should then, be recorded in the second column (“Quantity”) while the “Unit Price” (the price of one item) of each item reported should be entered in the third column. Once you have supplied this information, record the “Amount” of money the Client must pay for the items sold in column H. This will automatically be summed to one total in the cell labeled “Total Products.” As mentioned earlier, the “Labor” section will achieve a similar purpose as the previous area however, we will focus on physical work rather than items provided to the Client. Begin by defining the work the Client must pay for in the column labeled “Description” (column A). Additionally, we must use column F in this table to record how many “Hours” were spent on the job you described and column G to report the “Hourly Rate” the Client must pay for each hour worked. The final column (H) labeled “Amount” will calculate the total amount owed for each job you defined. These amounts, in turn, will be added to one figure in cell H28.
6 – Some Additional Details Are Required To Finalize This Invoice
Naturally, since the Painting Company expects payment for the items and work reported in the “Products” and “Labor” tables both totals presented will need to be combined with the appropriate taxes. Cell H30 will populate with the sum of Total Products and Total Labor. You must enter the amount of money the Client must pay to cover the taxes on this “Subtotal” in cell H31 (“Tax”). Once you enter this information, the “Total” amount of money the Client must pay will automatically be calculated in cell H32. Cell A32 contains a basic statement where you must define how many days the Client must pay the Painting Company the reported “Total.” To provide this deadline, replace the “#” sign with this number of days. You may include any notices, messages, or disclosures the Client should receive concerning this invoice or the job done after the term “Comments Or Special Instructions” in cell A33.