A forty-five (45) payment due invoice gives the payor a month and a half to clear any outstanding balance.
How to Write in PDF and MS Word
Download: Adobe PDF, Microsoft Word (.docx)
Step 1 – Obtain The 45 Day Payment Due Invoice From This Page
Acquire your invoice imposing a 45-day time limit for payment by clicking on the “Adobe PDF” link on this page or the “PDF” button. An alternate file choice can be accessed through the “Microsoft Word (.docx)” link or “Word.”
Step 2 – Begin This Paperwork With Your Entity’s Introduction
The introductory text, “Company Name,” holding the text box at the top of this page must be replaced with the entire Business Name of the Issuing Entity. You may either highlight and delete this text before typing in this box or you may type over it. 
A presentation of the “Name” and this Company’s return address will be the second and third topics of discussion for this paperwork. Seek out the series of blank lines below the text box then use the first four to record the “Name” of the person sending this invoice as well as the mailing address of the Company he or she works for, represents, or owns. The mailing address where the Issuing Entity intends to receive any correspondence and payment regarding this paperwork should be on display as well. The blank spaces designated with “Street Address” and “City, State, Country” seek your report on this mailing address while the “Zip Code” space wishes the postal code produced for completion. The Office telephone number and the “E-Mail” address where the Issuer can be reached (reliably) are requested as the final pieces of information in this section to define the Issuing Company’s contact. The “Phone” and “E-Mail” lines in this section should be used to present these items.
Step 3 – Display The Filing Reference For The Forty-Five Day Deadline
The invoice number that has been assigned to track the payment request and the forty-five-day deadline will be a valuable reference tool for the Customer and the Sending Entity. Input this on the “Invoice #” line. 
Input the “Date” that has been assigned to this invoice across the divider from its number. A blank line with the “Date” label allows for a report on the first calendar day this request for payment within forty-five days is made upon the Client.
Step 4 – Record The Billed Entity’s Name And Mailing Information
An area has been reserved to direct this invoice to the proper Payer. This area, titled with the bold words “Bill To,” begins with the “Name” line where the first and last “Name” or the full Entity “Name” of the intended Recipient should be entered. 
The “Street Address” of the Payer along with the corresponding “City, State, Country” and “Zip Code” must all be reported where these items are requested.
Step 5 – Account For The Merchandise Or Work Being Billed
The “Description” part of the displayed invoice table expects your report on the work commissioned by your Client or the goods that were ordered. If this invoice has been generated as the result of a written agreement then, you should transcribe its “Title” and signature date. 
Step 6 – Submit The Applicable Pricing Information
The “Amount” column shown in this table will seek out the exact price being expected by Business, Proprietor, or Contract Holder sending this document. A price corresponding to each item requiring payment can be recorded in the “Amount” box. If preferred, you may also price this as a whole. The “Subtotal” box below is reserved for a total of the described items amounts. Add them together in “Subtotal.” In the next box down, the taxes that should be added to the “Subtotal” must be recorded. It is important that you are well-informed of the current tax requirements for this Company’s goods and/or services.
The “Total” box in this column satisfies a straightforward function. Here, you will record the exact sum owed by the Invoice Payer. This figure will need to be reached by adding the “Subtotal” of the charges due within forty-five days with the applicable taxes.
Step 7 – Formally Impose The Forty-Five Day Deadline
The due date for this invoice should be specified. Determine the forty-five-day period by counting it from the invoice “Date” or from a few days after (to consider delivery time). When you’ve arrived at this calendar day, record it on the blank line after the statement “This Payment Is Due Within Forty-Five (45) Days! On…” 
Step 8 – Produce The Information To Continue This Invoice
Some Businesses or Customers may require some additional instruction, material, or attachments to full define the payment request being made and/or to justify the forty-five-day deadline. The “Comments Or Special Instructions” label at the bottom of this page is attached to a set of blank lines useable to continue with such information.
How to Write in MS Excel
Download: Microsoft Excel (.xls)
Step 1 – Acquire The Spreadsheet Needed To Issue A 45 Day Invoice Deadline
When it is time to issue an invoice with a forty-five-day deadline then you may do so through the “Excel” spreadsheet on this page. A link above this section and a button in the caption area (“Microsoft Excel…” and “Excel” respectively) can be used to access the file location and download it.
Step 2 – Report The Issuing Business’ Contact Information
Open the spreadsheet then locate cell A1 in the first column. The logo or the banner used by the Company behind this time-sensitive paperwork should be uploaded as the first object of the display to this field. 
The second cell in this column (A2) will also seek a definition to the Entity seeking payment under a forty-five-day deadline. Thus, fill in the full legal name of this Entity to cell A2. 
Several additional items concerning the Invoicing Company will also need a record produced to the contents of the first column. The entire “Name” of the concerned Business Representative or Owner is expected in cell A3. The mailing address used by the Issuing Business or Business Owner will make up the requested items in the next three cells down. Cell A4 and cell A5 are meant to display the “Street Address” and “City, State, Country” while cell A6 is placed to receive this Business Entity’s “Zip Code.” Column A makes two final requests in cell A7 and A8. The former expects the Business or Business Owner’s “E-mail” address while the latter requires this entity’s current telephone number.
Step 3 – Furnish Filing Information For The 45 Day Deadline
The Issuing Business or Business Owner will need to make sure that a way to track this document’s status of the forty-five-day period leading to the due date. Thus, enter this as cell F4’s contents. In cell H4, the invoice “Date” formally requesting payment within forty-five days should be placed in this field.
Step 4 – Record The Invoiced Party’s Billing Information
The Consumer or Client who is being called upon to pay the invoice amount within a forty-five-day period should be identified as the Payer in the cells below “Bill To.” Cell A1’s contents should be replaced with the legal “Name” of the Payer. 
The address of the Invoiced Entity is also needed in this section. Utilize the cells provided in column A (cells A12 through A14) to document this information accordingly.
Step 5 – Describe The Obligation Behind The Forty-Five Day Deadline
In addition to a positive identification of the two concerned Entities and this document, we will need to discuss the physical products, billable work time, or contract obligating the Consumer above to the expected payment. Provide this information in cell A17. 
Step 6 – Account For The Amount That Must Be Paid Within Forty-Five Days
Cell H17 will continue the row you are working on with a request for the exact dollar “Amount” required by the Sender for the physical products, commissioned work hours, or contract being billed. Do not include any taxes to this report as it is meant to detail only what is expected by the Sender and not an outside tax entity. The “Subtotal” field in cell H18 will also concern itself only with the Invoice Sender’s base pricing, however, if you entered multiple billable amounts, you must add them to one another and record the figure you arrived at in cell H19. For the most part, if a product is being sold a sales tax will be required. This is also true for states where certain services are taxable and still for certain raw materials and manufactured supplies/parts (value-added taxes). Therefore, use cell H19 to inform the Consumer how much money must be added to the “Subtotal.” Record this tax amount in the “Tax/VAT” field (cell H19). The Invoice Recipient or Payer should be able to locate the “Total” dollar value owed. To this end, cell H20 is labeled with a bold noticeable label (“Total”). Add your “Subtotal” to your “Tax/VAT” to arrive to the “Total” then record it in this field (cell H20).
Step 7 – Discuss The Exact Due Date Of This Invoice
As both a courtesy and a wise precaution, determine when the calendar “Date” representing the longest period of time you will give the Recipient to submit payment. Some Issuers will account for the delivery time when determining this “Date” however, this is left entirely to your discretion. Once you have determined when the forty-five day period ends, locate the phrase “Insert Due Date” (in cell A21) then replace it with your forty-five-day deadline “Date” for this invoice.
Step 8 – Include Optional Instructions Or Discussions To This Spreadsheet
The Issuer may wish payment remitted a certain way or wish to present additional dialogue. If so, then you may use the space after the term “Comments And Special Instructions” in cell H21 as a presentation area for such material.
