A beneficiary invoice is from an individual seeking to collect money or assets from a will, trust, insurance policy, or other accounts. If this is for probate, the beneficiary will send this invoice to the executor of the will.
How To Write In PDF And Word
Download: Adobe PDF, Microsoft Word (.docx)
Step 1 – Obtain The Beneficiary Invoice From This Site
The invoice previewed on this site can be saved from the “PDF” or “Word” buttons on display.
Step 2 – Identify The Beneficiary Behind This Invoice
Before filling out the invoice information that formally requests a release of funds or submission of payment, the Beneficiary must self-identify. Thus, record the Beneficiary “Company Name” in the first text box.
The Beneficiary’s full “Name” is the next item to report. Furnish it on the first available line underneath the text box you satisfied above. Now a formal mailing address where notices, responses, and payments may be sent should be defined. To this end, satisfy the “Street Address” and “City, State, Country” lines with the Beneficiary’s mailing information then proceed to supply the appropriate “Zip Code.”Furnish the “Phone” number and “E-Mail” address where the Beneficiary may be reached on the next two lines down.
Step 3 – Display The Beneficiary’s Document Information
The Entity serving as the Beneficiary of this invoice will have assigned a specific filing number as part of its definition. The line labeled “Invoice #” in this paperwork is set to display this filing or document number once you enter it. 
The line “Date” (across this page on the right) refers to the calendar day when the Beneficiary is formally requesting the “Total” dollar amount we will define. It is strongly recommended that you furnish the invoice “Date” to the current day or one in the reasonably near future.
Step 4 – Address The Party Responsible For The Owed Funds
The Recipient being targeted through this invoice by the Beneficiary must be identified in the “Bill To” section. This may be a Trustee, an Executor, a Law Firm, or a Financial Institution. Regardless of the type of Entity we are addressing, its legal “Name” must be recorded in this section. Furthermore, the exact mailing or billing address must follow this Entity “Name” on the “Street Address” line then the “City, State, Country” and “Zip Code” lines. 
Step 5 – Define The Nature Of This Request
Next, the subject of this invoice must be discussed. This should be as concise as possible but remain definitive. Any documents supporting the required funds should be named by title and date for the Recipient to adequately review the situation and respond with payment. For instance, in our example, a letter of credit held by a Seller expecting compensation for the successful delivery of goods is the topic. Thus, the contract number shall be the letter of credit number and the documents supporting it have been included and cited. 
Step 6 – Discuss The Funds Required By The Beneficiary
Now that we’ve furnished the “Description” we must produce the exact “Amount” (excluding taxes) requested by the Beneficiary. Use the first box of “Amount” for this purpose. Confirm the Beneficiary “Amount” by re-entering the value recorded in “Subtotal” or, in a case where multiple values were entered, supply the sum of amounts expected by the Beneficiary in the “Subtotal” box.
Taxes may apply to the Beneficiary “Subtotal” and if so, they must be recorded. For instance, the letter of credit may concern an international shipment thus being susceptible to tariffs or value-added taxes, it may be a production of physical merchandise contingent upon a certain action and requiring a sales tax assessed. While most Beneficiary requests will not be susceptible to service taxes, it is strongly recommended you consult with a qualified professional if any question regarding the applicable tax codes exists. Calculate the owed taxes and supply them to the “Tax/VAT” box. Complete the Beneficiary request for funds by adding the “Subtotal” and “Tax/VAT” owed in the “Total” box at the end of this column.
Step 7 – Assign The Beneficiary Timeline For This Invoice
Many Entities will seek to satisfy their debts quickly, however, due to the nature that many Beneficiary requests are made under, it is considered wise to give a time frame depicting the Beneficiary’s expectation of payment. Using an estimated delivery date as a springing board, locate the “Payment Is…” sentence then, on the blank line after the pound or hashtag symbol, enter the number of “Days” the Recipient is allowed to leave this request unattended before further action is taken. 
Step 8 – Deliver Additional Paperwork Or Instructions As Necessary
The “Comments Or Special Instructions” label at the bottom of this page is placed as a matter of convenience. You may use the blank lines here to present any material needed to complete or support the Beneficiary request for payment.
How To Write in Excel
Download: Microsoft Excel (.xlsx)
Step 1 – Acquire The Beneficiary Invoice Provided
The Excel document available through the “Microsoft Excel (.xls)” link above serves Beneficiaries as a formal request for payment. It may be downloaded through this link or the “Excel” button on this page.
Step 2 – Introduce The Beneficiary Requesting Funds
The logo used by the Beneficiary Company generating this paperwork should be uploaded as the contents of cell A1 then its legal “Company Name” must be produced in cell A2. These items should be the official items this Entity uses to identify itself to legal entities and the public. 
Cell A3, populated with the bracketed “Name” text, must be furnished with the full “Name” of the Beneficiary or the Representative in charge of making this request. Review the contents of the next three cells. The address items populating cell A4 (“Street Address”) then cell A5 (“City, State, Country”) and cell A6 (“Zip Code”) should be replaced with their respective counterparts in the Beneficiary’s mailing address. This must be a current mailing address that is continually managed by the Beneficiary. Conclude this area by supplying the Beneficiary’s “E-Mail” address and “Phone” number to cells A7 and A8.
Step 3 – Identify This Document As An Invoice
Any future reference to this paperwork should be done using its assigned “Invoice #.” Only the Beneficiary may designate the filing number that will be used for this purpose. Cell F4 is reserved for this information. Thus, delete its current text and replace it with the Beneficiary-designated invoice number for this document. The Beneficiary invoice “Date” is set to the calendar day you are working in cell H4. Review and confirm this as the desired invoice “Date” or change it by directly entering the new one in this field (cell H4).
Step 4 – Name The Entity Holding The Beneficiary Amount
The Trustee, Financial Institution, or Executor being targeted as responsible for the owed funds must be assigned this role in this document. Thus, seek out cell A11 in the “Bill To” section then supply this Entity’s legal “Name” (cell A11) then the “Street Address” (cell A12) and “City, State, Country” (cell A13) making up its mailing address. 
The postal code for the above address is expected in cell A14 (“Zip Code”).
Step 5 – Discuss The Reason Why The Requested Funds Be Released
Now, we must engage in the specifics behind this request for the Beneficiary payment. It is important that you supply as much relevant information as possible. Thus, as detailed below, if the Beneficiary is entitled to some or all of a named sum in a letter of credit, then treat this as a contract by identifying it and its supporting documentation. 
Step 6 – Account For This Request With The Figures Involved
Naturally, an adequate report on the figures making up the Beneficiary request should be provided for the Recipient’s review. Thus, record the base amount(s) in cell H17 (“Amount”). Add all Beneficiary requested amounts to a total that excludes taxes. Place this in cell H18 (“Subtotal”). All taxes applicable to the Beneficiary “Subtotal” must be presented as a dollar value in cell H19 (“Tax/VAT”). Reach the Beneficiary “Total” for this invoice by adding “Subtotal” to “Tax/VAT” (cell H18 to cell H19 respectively). Record this as the “Total” that will satisfy the Beneficiary’s payment request in cell H20.
Step 7 – Make Sure The Recipient Is Aware Of The Payment’s Due Date
In all likelihood, the Beneficiary will wish to receive payment within a given number of “Days.” Estimate the calendar day of delivery then impose this matter of “Days” as a deadline by replacing the symbol in cell A21’s “Payment Is Due…” statement with this number. 
Step 8 – Continue With Supporting Information or Instructions As Needed
Deliver all relevant instructions and supporting documentation by either typing or uploading it directly in cell H22 or by listing each attachment’s title. 
