Direct Deposit Invoice Template aids you in presenting material that a Direct Deposit Payer will both expect and need to see to facilitate payment using this method. This paperwork will give you predetermined areas of presentation where you must document items such as the identities of the parties involved, the payment arrangement reached between the concerned parties, as well as the banking information that the Payer will need to effect the requested deposit or transfer payment amount. It is imperative that you verify the content you provide to this paperwork as one hundred percent accurate before issuing it to the Recipient.
How to Write in PDF and MS Word
Download: Adobe PDF & Microsoft Word (.docx)
1 – Your Copy Of the Direct Deposit Invoice Is Available Here
You can issue an invoice for a direct deposit payment by picking either the “Adobe PDF” or “Microsoft Word” links attached to the bold “Download” label.
2 – Identify The Receiver Of The Direct Deposit
The entity that wishes to receive funds directly deposited to his or her account must be identified in the field displaying the text-label “Company Name.” If this is an individual simply fill in his or her full name to this field and the blank line below it. If this is an entity provide the entity’s legal name in place of “Company Name” and enter the “Name” of the individual who will bill and receive payment on its behalf on the blank line below it. 
The Direct Deposit Receiver’s complete mailing address should be recorded in this section below his or her information. This will have to be produced on the “Street Address” line with its “City, State, Country” and “ZIP Code” 
Generally, it is suggestible that the Direct Deposit Receiver’s “Phone” and “E-Mail” information be documented on the last two blank lines for the convenience of the Payer.
3 – Determine And Report A Direct Deposit Invoice Number
The invoice number of this paperwork will be a reference number that is assigned by the Direct Deposit Receiver so that both parties can keep track and discuss this paperwork’s status when necessary. Supply this content to the blank line labeled “Invoice #” The space designated as “Date” will set whatever calendar date you enter here as the first day the Direct Deposit Receiver is owed the “Amount” you list later. 
4 – Invoice The Direct Deposit Payer
Attach the Direct Deposit Payer to the appropriate role in this document by inputting this entity’s entire legal “Name” on the first available line below “Bill To” and his or her full mailing address to the lines immediately following it. 
The direct deposit being discussed will need some details presented for the Payer’s records. In many cases, this will also be a requirement of the department issuing the direct deposit payment so make sure to confer with the Recipient before filling out the first part of the invoice table. This “Description” can consist of however an agreed-upon payment schedule can be summarized and documented if there is no contract and this is not a standard (W2) Employee. Otherwise, if possible, enter items such as an Employee ID number or name, date range/hours of the Employee’s billable time, or contract number. Record such facts in the first column of this table.
The second part of this table will handle the presentation of how much money the direct deposit payment must consist of. Consult the agreement defining the required direct deposit payment then record it in the “Amount” box.
The “Subtotal” area of this table will also require a similar report. Sum all the figures you entered in the “Amount” box then present this result as the “Subtotal” for the direct deposit.
All taxes that must be paid must be separately listed in the “Tax” box.
Add the direct deposit “Subtotal” to the “Tax” owed then put it in the “Total” box.
5 – Finalize This Direct Deposit Paperwork With Some Important Information
A statement below the table will allow you to obligate the Payer to a timely direct deposit payment. The empty line after the hashtag but before the word “Days” will accept a number of days from this invoice’s receipt by the Payer as the time frame for an acceptable payment. 
Now, in order for the direct deposit payment to be transferred to the appropriate location, you must supply the Direct Deposit Recipient’s banking information. First, document the “Name OF Bank” on the appropriately labeled line, then supply the “Account #” where this payment must be deposited and it’s corresponding “9-Digit Routing #.” After supplying the bank information, produce the “Amount,” you wish entered to the bank and the account you named above and record the “Type Of Account” you have named above. You may compose as many of these sections as you like or simply draw up a separate invoice if you wish to split the expected payment across multiple bank accounts. (Make certain to attach a copy of a void check from the account you defined above). Place the full name of the Company this invoice is being sent to on the blank line attached to the parentheses label “Company Name.” Finally, the Direct Deposit Recipient who is sending this invoice to set up a future payment must sign his or her name on the blank line labeled “Employee’s Signature.” This signature is meant to prove that he or she has reviewed this document for authenticity and that it is an accurate presentation of his or her information for the stated purpose.
How to Write in MS Excel
Download: Microsoft Excel (.xlsx)
1 – Save The Direct Deposit Invoice As A Spreadsheet Template
You can issue the documentation to request and enable an owed direct deposit payment by clicking on the “Excel” button or the “Excel (.xlsx)” link above.”
2 – Identify The Direct Deposit Payee And This Document
Initially, we will need to identify the Direct Deposit Payee of this invoice. This will be the Employee or Contractor who will be paid with a direct wire transfer of funds. Column A will begin with three cells that must be used to fully identify the Direct Deposit Payee. The first of these items, cell A1, will call for the business’ professional banner or logo displayed in cell A1 while the second item requested is the official “Company Name” in cell A2. This will be followed up with the Payee’s full “Name” in cell A3. Note that whether or not the Direct Deposit Payee is an entity, the full name of an individual managing the target account must be present in cell A3. 
Submit the mailing address of the Direct Deposit Payee (or Employee) as an additional measure of identification to cells A4, A5, and A6. Notice this process requires an individual address line per cell with its “Street Address,” “City, State, Country,” and “Zip Code” The Direct Deposit Payee’s “E-Mail” and “Phone” number are the next requested items to this invoice header. There will be a field reserved for each item in cell A7 and A8 respectively.
3 – Apply This Invoice To The Direct Deposit Payer
Now that we’ve named the originator of this invoice, we will have to apply it to the Direct Deposit Payer. This function can best be achieved by providing solid identifiers for this paperwork. Turn your focus to cell F4 then input the “Invoice #” requested by the label above it. After supplying this unique filing reference, confirm the current “Date” (cell H4) is the one you wish to use for this document. If not, you may type a more appropriate calendar day in cell H4. Address the Direct Deposit Payer by “Name” in cell A11 as the entity targeted by the “Bill To” label. Keep in mind that the “Name” you record in this cell must be the entity that owns or manages the account the payment is being transferred from. 
The Direct Deposit Payer’s “Street Address” should be produced in cell A12, then the corresponding “City, State, Country” as well as “Zip Code” must be documented in cells A13 and A14.
4 – The Direct Deposit Payment Must Be Formally Requested
Cell A17 will be the first step in officially billing the Direct Deposit Payer we defined in the previous section. The column heading for this cell (“Description”) will call attention to its contents which should display the specifics that identify the reason for the owed payment. This may be an Employee’s schedule, I.D. information, subscription details, or simply a contract number. Cell A17 will allow for a variety of information to be presented. The adjacent field, cell H17, calls for the applicable price or gross earnings being charged to the Payer. Add all gross earnings/prices in cell A17 to one value and enter it in H18. H19 requires you enter the total applicable taxes. If Taxes must be taken out of the payment above, then enter it as a negative number. If it must be added, then type in the “Tax” dollar amount that must be added as a regular value.
Add the direct deposit “Subtotal” (cell H18) to the “Tax” (cell H19) and present the resulting “Total” in cell A20. The next series of cells requiring input are in the lower half of column A. Find the statement in cell A21 then document the maximum number of days you will wait for the direct deposit payment to be sent by replacing “[#]” with this number.
Cell A22 requires you to identify the bank where the Direct Deposit Payee holds the account expecting the payment deposit. Type this name in after the words “Name Of Bank.”
It is imperative that you supply both the “Account #” and “9-Digit Routing #” where the direct deposit must be transferred in cell A23 and cell A24 (respectively). The “Amount” you wish deposited should be produced in cell A25. Typically, this will be the “Total” above. However, since you may split owed amount across several recipient accounts there will be an additional request for information. Make sure you also list the “Type Of Account” in cell A26 Cell A29 will present part of a declaration statement that contains some necessary wording, here, you must locate the bracketed term “Company Name” and replace it with the Direct Deposit Payer’s Name should be reproduced. The person issuing this invoice must sign the blank line labeled “Employee’s Signature”
