A paid-in-full invoice is issued after payment has been successfully processed and acts as a receipt to the payor. The invoice may be for any goods or services provided and should be marked “PAID” in a bold manner. This commonly sent in an e-mail format with only utility companies and financial institutions required to send via standard mail.
How to Write in PDF and MS Word
Download: Adobe PDF, Microsoft Word (.docx)
Step 1 – Acquire The Paid In Full Invoice From This Page
Save the invoice on this page using the “Adobe PDF” or “Microsoft Word (.docx)” text links in this section.
Step 2 – Introduce The Paid Entity Behind This Invoice Acknowledgement
The Business that must issue an invoice verifying payment should be identified at the start of this document. Make use of the first textbox on this page to display the “Company Name” of the Paid Entity or the Payee then continue to the first line below it to report the full “Name” of the Representative or Business Owner. Keep in mind the “Name” here should be that of an individual authorized to discuss, reproduce, or verify this invoice. 
The next three labeled spaces in this column will make a request of the Payee’s formal address. Divide your report using these lines to display the “Street Address” and “City, State, Country,” and “Zip Code.” The final two spaces (“Phone” and “E-Mail”) also refer to the Payee. Thus, produce the Invoice Sender’s telephone number and email address to these areas.
Step 3 – Deliver A Reliable Means Of Referring To This Document
Satisfy the “Invoice #” line with the transaction number, PO number, or other unique reference number in the Payee’s accounting system. 
The official invoice “Date” is also a required item. Bear in mind this “Date” will be considered the payment “Date” of this invoice.
Step 4 – Confirm The Payer’s Name And Address
Our next task will be a report identifying the Party or Entity who has paid for the goods or services we will define. Identify the Payer on the “Name” line under “Bill To” then produce a record of his or her mailing address. The mailing address should be furnished as a “Street Address,” “City, State, Country,” and “ZIP Code” utilizing the three different spaces provided. 
Step 5 – Submit A Description Of The Paid Goods And Services
The invoice table on display near the center of this document will request several items from your records. Dispense a report on the purchased goods and services in the “Description” portion of this object. If the payment is the result of an agreement (i.e. a Service Or Production Agreement), then include its title and signature date in this area.
Step 6 – Document The Satisfied Payments
The second column will ask for a definition of the paid in full “Amount.” Report the price of all described goods, services, or agreement payment that was submitted in the first box of this column. The second box of this column, “Subtotal,” requests that you add all the paid items to a total that excludes any taxes and makes no accounts for any discounts applied. If a “Discount” was applied, then use the next box down to report the dollar amount subtracted from the “Subtotal” If a sales, service, or value-added tax was assessed, then report it in the “Tax/VAT” box. Again, this must be a dollar amount. Finally, subtract the “Discount” from the “Subtotal” then add the result to any “Tax/VAT” value you recorded.
Step 7 – The Paid Entity Can Include Additional Material
The Payee sending this may wish additional notes or instructions included. Additional paid-in-full “Comments Or Special Instructions” can be produced on the blank lines at the bottom of this page.
How to Write in MS Excel
Download: Microsoft Excel (.xlsx)
Step 1 – Download The Paid In Full Invoice From This Page
The “Excel” button on this page allows you to download the “Microsoft Excel (.xlsx)” version of the Paid-in-Full Invoice. Select either the button or link with the appropriate label then use the resulting browser dialogue to save this spreadsheet.
Step 2 – Identify The Paid Entity Or Payee Behind this Document
The top of this page contains a generic “Paid In Full” image. You may keep this image for this invoice, delete it, or replace it by uploading one from your machine to cell A1. The next cell down is reserved for the official Business Name of the Paid Entity (or the Payee). Report this entity’s entire “Company Name” in cell A2. Cell A3 is meant to display the Sender’s “Name.” Ideally, this is the same individual who has received payment from the Invoice Recipient (or Payer). These three cells together will fully present the identity of the Sender.
The three address fields presented in cells A4, A5, and A6 are determined to present the mailing address of the Business Entity sending this document. Notice the first two lines of the address are meant for the “Street Address” and “City, State, Country” fields, while the “Zip Code” field has been set aside to display the postal code. Produce a record of the “Phone” and “E-Mail” address maintained by the Payee (or Invoice Sender) in cell A7 and cell A8 accordingly.
Step 3 – Produce This Invoice’s Reference Material
The text in cell F4 is only a place holder and should be replaced with the formally assigned “Invoice #” to this document. Only the Invoice Sender (or Payee) can determine this number though if this entity decides upon a reference number in the Payer’s system then a unique number such as the Payer’s PO Number can be used. The official “Date” of payment is the “Date” when this invoice is generated as its receipt. Generally, payments are generated on the day of payment however if this is not the case you may alter the contents of cell H4 to change the contents from your computer’s current invoice “Date” to the one preferred.
Step 4 – Document The Payer’s Billing Details
The Party who has submitted payment should be identified by “Name” in cell A11. Then, in cells A12 through A14 document the full address of the Paying Entity.
Step 5 – Present A Record Of The Goods And Services Paid For
This invoice should describe what was paid for and how the submitted payment was applied. For this effect, record a basic “Description” of the agreement, merchandise, or service that was paid for by the Invoice Recipient in cell A17. 
Step 6 – Account For The Submitted Payment
This paperwork’s next topic of discussion shall be split down five cells in the H column portion of this table. Locate the “Amount” field (cell H18) then type in the dollar “Amount” that was paid by the Invoice Recipient in exchange for everything you reported in cell A17.After defining the amounts required for the merchandise, goods, or contract payment proceed to cell A18 with a sum of these items. This is the Payee’s “Subtotal.”If the Invoice Sender gave the Payer a “Discount,” then make sure this is reported in cell A19. A sales tax, service tax, or value-added tax may be required by the State or locality where this transaction took place. If so, then make sure the full dollar amount in tax is reported in cell H20 (“Tax/VAT”). Now, complete this table with the “Total” that was paid. This “Total” should be explained as the “Subtotal” minus the “Discount” plus the “Tax/VAT” amounts you reported.
Step 7 – Additional Payee/Payer Information May Be Included At-Will
Cell H22 (known as “Comments Or Special Instructions”) can be furnished with attachment references, additional dialogues, or relevant instructions. If none of these items are necessary and the payment has been adequately defined, then you may leave this field unaltered.
