A Timesheet Invoice Template should be incorporated in the billing or invoicing process used by Business Entities or Contractors who must regularly seek payment for their services. This paperwork will also serve a part-time Contractor, in that it will allow of a project’s billable time to be invoiced with a presentation of the required items the Recipient (Client) will wish to review. When it is time to invoice your Clients using this paperwork, make sure to have your official business information, the Client’s billing details, the project/assignment’s details, and the hours worked ready to be reported.
How to Write in PDF and MS Word
Download: Adobe PDF & Microsoft Word (.docx)
Step 1 – Save The Timesheet Invoice As PDF Or Word Processing File
The Time Sheet Template on this page is a downloadable PDF or Word file. Two buttons, captioning the preview, along with two links (“Microsoft Word (.docx)” and “Adobe PDF”) give you direct access to the template file in the format you selected.
Step 2 – Identify The Employee Or Contractor Sending This Timesheet
The first items on the Time Sheet invoice is a text box and a set of blank lines. It will be easy to notice the purpose of this area will be to identify a specific Party. Here, we will document the Issuer’s information as the Payee. Customarily, the Sender of correspondence will have his or her identification and means of contact displayed at the beginning of a document. This will be no exception, thus delete the “Company Name” wording then replace it with the legal identity of the Employee, Contractor, or Freelancer generating this document. 
The empty lines mentioned earlier will act as supports for the “Company Name” you recorded by explaining how to get in touch with the Issuing Company Or Freelancer. The full “Name” of the individual set by the Sender to receive inquiry and payment responses to this invoice must be displayed on the “Name” line along with an appropriate mailing address. Keep in mind the Issuer’s mailing address will be divided into three blank lines (“Street Address,” “City, State, Country,” and “Zip Code”). Many Employers or Payroll Departments will appreciate a display of the Issuer’s “Phone” number made handy for use by being presented with the address. You can produce the Issuer’s telephone number on the next line down (attached to the word “Phone”). If this invoice is sent by a Freelancer or a Contractor, then make sure you report a telephone number that is well maintained by the Issuer. Similarly, if this Time Sheet is generated by a Business Entity, including any extensions necessary to reach the individual you named above as the Customer Service Representative. The final request this area makes to identify the Issuer is for a proper “E-mail” address. As with the telephone number, this contact item must be well maintained by the Freelancer, Contractor, or Employer sending this document.
Step 3 – Record The Time Sheet’s Document Information
The second section of the timesheet being developed is brief but crucial to the Employer or Recipient’s ability to discuss this paperwork effectively with its Sender. To this end, you should determine a unique document number as an additional title that a database can use. The “Invoice #” dividing the two address sections of this document will accept this filing information readily for the Employer’s reference as well as your filing system’s ability to function. 
The invoice “Date” when this document becomes an effective request for payment is the next item that must be supplied to this document. The blank line to the right of the invoice label should be used for a record of the calendar month, day, and year when the Issuer officially generated this invoice.
Step 4 – Identify The Employer Responsible For Payment
The next address section presented starts the “Bill To” section. We will directly address the Employer, Payroll Department, or Invoice Recipient by documenting the full legal “Name” of this entity on the first blank line underneath the heading. 
The complete Address of the Employer, Payroll Department, or Invoice Recipient is also required with the legal name. The “Street Address,” “City, State, Country,” and “Zip Code” lines in this area will accept this billing address for display.
Step 5 – Report The Time Requiring Payment
The billing table below the Employer or Hiring Entity’s identity and billing information is set to display the specifics of the time spent on the job in the “Description” box. This textbox will expect a listing of the dates and times (or at least total hours) spent working for the Employing Entity. If you are billing for more than one shift, make sure to keep your presentation organized. 
Step 6 – Produce The A Report On the Wages Earned
The second column of this table seeks out an account of the money earned working on the job. Bill the Employer by recording the exact amount required by the Issuer of this invoice without any taxes added. The “Subtotal” box that follows will seek your confirmation of the total “Amount” being asked for (excluding taxes). If more than one shift was billed above, then add all entries to a sum to present it in this box. Some states will impose a service “Tax” on various types of work done. In many cases, this is the same rate as the sales “Tax” of that state. If there are any taxes owed, then report the full “Tax” being added in the next box down. A final report consisting of the sum of the time sheet’s “Subtotal” and “Tax” is needed for the Employer’s benefit. Add these two numbers to one another and put the resulting figure in the “Total” box. This will inform the Recipient of the precise dollar amount owed for the work done.
Step 7 – The Time Sheet’s Payment Deadline Should Be Imposed
The “Bill To” section being finalized will conclude with a final statement that is also addressed to the Employer or Invoice Recipient. “Payment Is…” will inform him or her that only a limited amount of “Days” is given to send payment. Input this defining number on the blank line before the word “Days.” 
Step 8 – You May Continue With Further Instruction And Additional Dialogues At Will
This invoice can continue upon your discretion. If desired, use the “Comments Or Special Instructions” section to deliver additional content or subject matter.
How to Write in MS Excel
Download: Microsoft Excel (.xlsx)
Step 1 – Acquire the Time Sheet Invoice As A Spread Sheet
The timesheet presented in the preview is available using the “Excel” button presented with it or the “Microsoft Excel (.xlsx)” link above. Select one of these items then follow the browser’s dialogue to save the spreadsheet to a readily accessible folder.
Step 2 – Identify The Time Sheet Employee Or Contractor
As you access this spreadsheet, you will notice some areas display content. Some of this content should be deleted then replaced with your own. For instance, delete the image holding cell A1 and replace it with your official business logo or professional letterhead image. 
Your Company’s legal operating “Name” as well as your own are the next definitions of discussion. Cell A2 (“Company Name”) and Cell A3 (“Name”) are reserved for these credentials to be supplied. We will now focus on documenting the Payee or Contractor’s mailing address. This can be a valuable item of display, especially if the Employer prefers to pay through paper check or wishes to have additional paperwork filled out before submitting payment. In any case, this courtesy is expected for most correspondence and can be easily supplied by filling in the Contractor or Employee “Street Address” in cell A4 followed by the appropriate “City, State, Country” in cell A5. Cell A6 has been set to display the Employee “Zip Code” used by the Post Office for the above address. The next piece of information the Invoice Recipient would expect and appreciate is the “E-mail” address the Time Sheet Employee maintains for contact. Place this in cell A7. Complete the Issuer’s contact items with the “Phone” number(s) monitored by the timesheet Issuer.
Step 3 – Document The Time Sheet’s Official Filing Information
The table across the header from the Employer’s contact information will need your attention as well. A unique document I.D. number should be produced for the benefit of easily tracking this document’s paper trail in the books. Determine a unique number in your files then assign it to this invoice by entering it in cell F4. In some cases, a transaction ID or PO Number will suffice. The next item that will aid this paperwork’s ability to request payment is the “Date” of its generation or its official application to the Employer’s responsibilities to the Time Sheet issuer. The calendar “Date” currently displayed in cell H4 can be used as this time sheet’s invoice “Date” or it may be replaced with one more appropriate to the current situation.
Step 4 – Formally Present The Employer With This Time Sheet
The “Bill To” section will attempt a few goals. The first of which is a clear identification of the Employer or Hiring Entity that is expected to pay for the Issuer’s time. This Employer’s “Name” is required in cell A11. 
The Employer’s billing or official mailing address is also a subject that must be defined. Cell A12 (“Street Address”) and A13 (“City, State…”) should be used to show the Employer’s address with his or her “Name” above. The postal code for the Employer’s address is a separate entry and should be made to cell A14.
Step 5 – Display The Time Sheet For The Employer’s Review
The billing table provided will give you a definitive area for the calendar date(s) and times of work that are being billed. You may list as many as necessary for this invoice to be complete in cell A17 (bearing the “Description” title).
Step 6 – Record The Cost Of the Employee Or Contractor’s Time
The H column will seek to secure the “Amount” money the Employee expects to be paid for each shift or for all shifts that were discussed. Produce each dollar “Amount” expected in cell H17. A report on the previous entry or entries is requested in cell H18 (“Subtotal”). Produce all figures in “Amount” as a sum or re-enter the full “Amount” being billed. The goal of this cell will be to summarize and confirm exactly what the Employee or Contractor is requesting for the time being billed before any service or sales tax is added. The Employee may be required to collect a service “Tax” for the local government concerning the hours worked. Additionally, if any products were sold then they are likely subject to the local sales “Tax.” Determine the applicable “Tax” amount for the time being billed then report it in cell A19. Next, we will complete the billing table with your entry in cell A20. Here, you must add the “Subtotal” you calculated to the “Tax” you reported. Add these numbers then place them in cell A20 (labeled “Total”).
Step 7 – Give The Employer A Courtesy Grace Period Of Payment
A gentle reminder in the form of a grace period can aid in prompting Employers to submit payment within a frame of time. To provide this reference, locate the “Payment…” statement (cell A21) and replace the bracketed content with a number of “Days” defining this period.
Step 8 – More Details Can Be Delivered To This Document
Cell A22 is included as a convenience should this invoice require more specialized content for the job or the Employer. Utilize the area after “Comments Or Special Instructions” to fully address any remaining topics.
