The VAT invoice is for countries that require businesses to pay a “value-added tax” for goods that exchange from one (1) party to another. Depending on the country, there may be exclusions to distributors or suppliers but a VAT is usually paid whenever a sale is made directly to the consumer.
How to Write in PDF and MS Word
Download: Adobe PDF & Microsoft Word (.docx)
1 – Save This Template To Issue Invoices Including Value Added Taxes
Obtain the pdf or word document accessible through the text links above (attached to the bold “Download” label)
2 – Identify The Vendor Or Manufacturer Sending This Document
The first item of this page calls for the legal name of the Manufacturer, Supplier, or Vendor presented as a replacement for the generic label “Company Name” in the first field. 
In addition to the entity’s legal identity, the full “Name” of its Representative must be produced on the first available empty line. Notice, it is attached to the text-label “Name” The full address of the billing office of the Manufacturer, Supplier, or Vendor must accompany the names above. Thus, use the designated lines “Street Address,” “City, State, Country,” and “ZIP Code” as an area of presentation for these items. The two remaining requests in this area are labeled with the words “Phone” and “E-Mail.” These items of contact must be a valid method of reaching the Company Representative sending this.
3 – Assign A Specific Reference Number As A Tracking Tool
The next task this document sets for us is to present the Buyer or Purchaser with the means to refer to it properly in a correspondence or when filing. To this end, find the line labeled “Invoice #” then input this filing reference on it. 
The “Date” used on an invoice is also a useful means of identification and aids in further distinguishing this paperwork from others. Input the invoice “Date” on the next line.
4 – Discuss The Bill Being Taxed Then Present Its Totals
The Buyer or the Purchaser that will receive this paperwork and is expected to submit a payment as a response should be directly addressed. Therefore, use the “Bill To” section as an area to name this entity with its address. This information must be produced down the column of labeled lines under the “Bill To” heading. There will be a line reserved for the Buyer or Purchaser’s “Name” as well as three for the Recipient’s billing “Street Address,” “City, State, Country,” and “ZIP Code.” 
Now we must discuss the Manufacturer, Supplier, or Vendor’s products and services being purchased by the Buyer. A relatively large area under the “Description” heading will enable you to enter as many of the products and services necessary to complete this invoice. 
Next to this column, use the “Amount” box to document how much each of the products or the services being taxed will cost. The value reported here may not have any taxes included. Add all figures in the above box to one sum as the “Subtotal.” The Value Added Tax must be recorded in the “VAT” box. Notice, in this case, it will be set at %10 and will be recorded as “$50.00.” The “Total” box will need the value in “Subtotal” added to the Value Added Tax. This amount will be the dollar amount that must be paid by the Purchaser or Buyer. Next, you must tell the Purchaser or Buyer how many days are given to send payment. Report this number on the blank line after the pound sign. 
If more room is required, you may use the area after the label “Comments Or Special Instructions” lines
How to Write in MS Excel
Download: Microsoft Excel (.xlsx)
1 – Use Excel To Issue A Value Added Tax Invoice
The invoice on this page can be downloaded then produced using an Excel spreadsheet. You can access this sheet using the blue button in the caption area or the blue link above.
2 – Identify Both Vendor And Purchaser
Once this document has been opened and you are ready to work with it, upload the image the Sender (i.e. Manufacturer, Wholesale Supplier, Vendors, etc.) uses when introducing its paperwork as this document’s logo or banner in cell A1 and its legal name in cell A2. 
The mailing address where the Payer must remit payment is required as three separate entries on cells A3 through A6. Use these cells as a presentation of the Manufacturer or Vendor’s “Street Address,” “City, State, Country,” and “Zip Code.” The cells A7 (E-Mail) and A8 (Phone) request the Sender’s business email address and telephone number be documented. Present this information for the benefit of the Recipient.
We will continue down column A to identify the second Party of this transaction, the Purchaser or Buyer. Use cell A11 to “Name” the Buyer of the goods and the taxes defined in this invoice. 
The cells following the Buyer’s identity require the mailing address where this invoice will be sent. Cells A12, A13, and A14 expect your report of the “Street Address,” “City, State, Country,” and “Zip Code” of the Buyer’s mailing address. 
3 – Deliver A Predetermined Means Of Identification For This Document
Locate cell F4. Use this cell to give the Purchaser or Buyer the “Invoice #” that will be used as an identifier for this document. Adjacent to this record the “Date” (H4) when this document will apply to the Purchaser’s account.
4 – Account For The Base Charge That Must Be Taxed
Before we inform the Buyer how much must be paid as the value-added tax, he or she must be given a report on what these taxes will apply to. Set this report to appear in cell A17. 
In cell H17, price each product the Manufacturer, Supplier, or Vendor expects payment for providing.
5 – Summarize The Invoice For The Purchaser
Add all the items requiring payment in cell H18 (“Subtotal”). Notice that the past two values have dealt strictly with reporting the costs of the products. In cell 19, we will input the value-added tax amount. Type this value once it has been calculated and verified. You must close this table by producing the “Total” owed by the Buyer. This number is the sum of the “Subtotal” (H18) and “VAT” (H19). In cell A21, report how many days the Buyer can take to gather funds and send payment. This number should be input as a replacement for the brackets after the words “…Due In” 
H22 will receive any content that must be included for this paperwork to be considered complete.
