Invoice Template with a Signature Line is set to present all the necessary items Clients require to assess a bill or formal request for payment along with a signature. Typically, this type of paperwork is especially useful for services or products that must be signed for when received. For instance, a courier may carry two copies of an invoice that was developed (one may be a carbon paper copy) so that the Recipient of a delivery may sign the invoice at the point of receipt. This provides proof of delivery which you may then keep on file and present when it is time to collect the owed funds. Such a procedure is also useful to companies that provide a service and wish the Technician or Service Provider to obtain the Client Signature once the job is completed. In addition to the Signature line, several sections will need to be completed in-house before the invoice is dispensed. Naturally, it is recommended to set aside a reasonable amount of time to fill in all such areas as required.
How to Write in PDF and MS Word
Download: Adobe PDF & Microsoft Word (.docx)
Step 1 – Use The Invoice With Proof Of Services Or Receipt Of Goods To Bill Your Clients
Download the invoice presented through this site when you must present proof of received goods or services with your request for payment or wish to issue one with a personal touch. The “PDF” or the “Word” buttons here will both allow you to directly access the described file version’s location. The same options for download are available in this area (above) as well through the “Adobe PDF” or “Microsoft Excel (.docx)”
Step 2 – Identify Service Provider Or Vendor Sending This Document
The Sender of this Invoice (whether it is a Service Provider, Vendor, or Contractor) should ensure that his or her address and identity is the first thing the Signature Recipient and Invoice Recipient sees when viewing this document. Thus, the first item that requests your direct input is a text box “Company Name.” This page item will display the Invoice Sender’s full legal business or professional name in a prominently sized font. Place your cursor in this textbox then type the “Company Name” of the Service Provider, the Vendor, or the Contractor who expects to receive a payment from the Invoice Recipient. 
The text box you’ve filled in is the start of a brief section where we must give a functional mailing address (along with some contact options) to the Invoice Recipient. The “Name” line beginning this set requests the full name of the Service Provider or Vendor Employee. If this is a contractor, then you should enter his or her full “Name” on this line (even if it is his or her “Company Name” information). Three empty lines will act as a guide for the address you must produce. The first address line (“Street Address”) has been reserved for the PO Box or the building number, street, and unit number in the Vendor, Service Provider, or Contractor’s business address while the next line down (“City, State, Country”) requires the continuation of this address. Solidify the postal code on the “Zip Code” line by producing it for a separate display below the address.
As mentioned earlier, we will provide other options for contact. That is, use the final two available lines here to display the office “Phone” number of the Service Provider or Vendor and the “E-Mail Address.” Contractors are strongly encouraged to also produce a business “Phone” and “E-Mail” option for the Invoice Recipient.
Step 3 – Assign Filing Information Defining The Proof Of Service Or Goods Invoice
Anyone involved with this paperwork will appreciate the means to seek it in their files so it may be reviewed, discussed, or updated. The invoice number is a standard item that is meant to satisfy this need. You will be able to attach this filing information to this invoice and the signature by inputting it on the blank line assigned to the label “Invoice #.” 
The next space on this line carries the “Date” label and is set here to inform the Client of precisely when this bill effects him or her. Furnish this item for display as requested.
Step 4 – Present The Concerned Client’s Full Name And Billing Information
The full “Name” of the Client may not be that of the Signature that will be expected. You must generate the “Bill To” section’s “Name” line. 
Several blank lines will enable you to supply the formal billing address of the Client or the entity that is expected to pay this invoice. The lines supplied here are reserved for your presentation of the Client’s complete address. This must be an address that can receive mail for this business.
Step 5 – Describe The Received Services Or Goods
The purpose of the Signature will be to verify the receipt of the goods on this invoice or to confirm that a service was successfully performed. Thus, before this invoice is issued for its signature, you must clearly name precisely what is being delivered. This will need to be displayed in the “Description” field. Keep in mind that if you do not document an adequate “Description,” your Client may be unable to sign his or her name to confirm the receipt of the items or service you list here. That is, describe what the Client will receive in a concise but thorough manner.
Step 6 – Account For The Full Amount Owed
You must supply the cost of the service or goods provided by the Service Provider, Vendor, or Contractor. A distinct column on the right in the table will enable documentation of the dollar amounts involved with this invoice. First, input the base costs of the services or goods without any taxes added in the first “Amount” box. This box will allow you to report multiple prices, but you may also supply one sum that covers everything on the left. Note, do not incorporate any taxes to these figures at this point of the invoicing process. The box with the “Subtotal” label is reserved as a courtesy report to the Client and is an expected item on nearly every invoice or bill. This is the total of all the services and goods this invoice requests payment for as one sum and without any taxes. Therefore, you must present the sum of all delivered services and goods in this box. The “Tax” the Service Provider, Vendor, or Contractor must add to the above “Subtotal” will need to be calculated. Make sure you are up to code on your locality’s service and sales tax requirements before supplying the dollar value needed in taxes. This column shall present its conclusion with a box attached to the bold “Total” label. Add your “Subtotal” reported to the calculated taxes in this invoice. The resulting sum is the “Total” that must be reported.
Step 7 – Present The Vendor Or Service Provider’s Payment Deadline
Many would agree that leaving the payment due date under the Client’s discretion to be unwise. The Service Provider, Vendor, or the Contractor behind this document may attach a grace period, and therefore a deadline, to this payment. The “Payment…” statement across and slightly below from the “Total” you entered addresses this subject. By recording a number on the blank line in this sentence, you will inform the Invoice recipient of the exact number of “days” after receiving this document that he or she has to pay the “Total” 
Step 8 – Comments, Disclosures, And Instructions May Be Dispensed
The blank lines in the next section, after the label “Comments Or Special Instructions,” are an ideal area to present any disclosures, acknowledgments, or instructions to the Client. Use them at your discretion if any additional content should be presented on this page. 
Step 9 – Verify The Signature Production On This Invoice
Notice that the “Customer’s Signature” line has been placed at the end of the invoice. This will act as a testimony that the above invoice is correct and he or she will accept the responsibility of paying it. This Signature is often the signature of the individual who has personally received the services and goods whether it is the Client or someone who is receiving for the Client (i.e. the shipping manager of a Vendor’s loading dock). You must verify this signature is present if this paperwork is to act as proof of receipt. 
How to Write in MS Excel
Download: Microsoft Excel (.xlsx)
Step 1 – Download The Invoice On this Page To Include Signature Proof With Your Bill
Locate the “Microsoft Excel (.xlsx)” link placed in this section of the page or the button bearing the word “Excel,” then select one of these items. This will generate a prompt requesting your next action. Download the spreadsheet to an easily located folder in your system.
Step 2 – Show The Vendor Or Service Provider’s Full Contact Information
A proper introduction of the entity sending this document will be handled in the first cell in column A (cell A1). Begin by locating then attaching the Vendor or Service Provider’s current (and official) logo to the contents of this cell. 
Cell A2 should be utilized to continue identifying the Vendor or Service Provider’s “Company Name.” Input this content as it appears on the books when the business first officially formed. If a Contractor or Freelancer is behind this invoice then, make sure his or her professional identity is supplied. Column A’s third cell (cell A3) requests a submission of the Customer Service Representative or Freelancer who is responsible for the document we are currently developing. Record this “Name” so the Client may address the response to this invoice appropriately. The address the Service Provider, Vendor, or Freelancer wishes the Recipient to use when responding with payment (or otherwise) is considered nearly mandatory content by many. Therefore, column A has set aside three cells where this content may be presented. The “Street Address” and “City, State, Country” fields (cells A4 and A5 respectively) will allow both lines of the address presented The Service Provider or Vendor address “Zip Code” or postal code must be displayed in cell A6 to complete this address properly. While the “Name” and mailing address of the Sender is expected in any correspondence, especially the current invoice, two more items will aid in keeping the lines of communication with your Clientele open regarding this paperwork. Cell A7 will request one of these items (“E-Mail”) and cell A8 will require the Service Provider or Vendor’s “Phone” number as the final one necessary for this header’s completion.
Step 3 – Display The Document Information Needed To Work With This Paperwork
There should be no question regarding the status of this payment and the money that is submitted must be directed to the proper job in the Service Provider or Vendor’s systems. To enable both the Client and the Sender to follow this invoice’s status, a string of unique digits should be assigned as an additional title to this paperwork. Replace Cell F4’s current contents with the invoice number requested for this task. A similar function will be performed by cell H4 along with declaring when Service Provider or Vendor’s request for payment. The current invoice “Date” is defaulted to the one your computer is set to since, an invoice’s generation “Date” is typically used however, you may edit this according to the situation.
Step 4 – Return To Column A With The Billed Entity’s Information
The Client responsible for the invoice payment must be attached to the phrase “Bill To” in this document. Use cell A11 to do so by directly producing this “Name” to the contents. 
Another customary item on an invoice is the mailing address where it will be directed. Cell A12 along with cells A13 and A14 will display this address with the Client “Name” after you’ve submitted this entity’s “Street Address,” then “City, State, Country,” and postal or “Zip Code” to these cells.
Step s – Account For The Signed Goods Or Services Being Billed
The subject matter of our paperwork must now come into focus. The table headings in row sixteen presents the area we will work with. Start with the products or services that will be signed for in cell A17. Make sure to make this a “Description” that could be read and understood by the Receiver of the goods and services (this may not necessarily be the Client above). Thus if the Signature party must verify a shipment the item name, pieces and weights must be clearly presented whereas if this is the Signature Party is confirming the completion of a service, you will need to define what the Service Provider will provide. 
Step 5 – Price The Delivered Items You Reported
The price of what the Signature Recipient will receive must be documented, especially if this is a shipment. Column H in this table should be used for this purpose. You will want to line up the cost of the supplied services or receive products with the items that will be signed for as you reported them in the previous column. The “Subtotal” of these costs is defined simply as their sum. Thus, confirm the total amount of the received products and services in cell H18. Cell H19 has been reserved purely to report the taxes that must be paid for the “Subtotal.” You should confirm how much is required in service, sales, property, use, hotel, or any other tax that is applicable. If no taxes will be necessary for this invoice, then simply type in “0.00.” Lastly a complete “Total” should be documented for the Client. Add your “Subtotal” and “Tax” figures for this value. This will be the amount due for this invoice.
Step 6 – Proceed By Assigning The Deadline
The payment that should be submitted in exchange for the received products or the provided services should be included to this paperwork in an instructional statement. This simple act will avoid any confusion as to when a payment is on time and when a payment is late. You will need to incorporate the statement in cell A21 for this task by filling in the number of “Days” after the invoice “Date” when a payment received would be considered late. 
Step 7 – Deliver Additional Productions Of Content At Will
The Service Provider or the Vendor may need or be required to produce additional information, seek signature acknowledgment, or deliver instructions with this document. For this purpose. we may utilize cell A22 for this purpose. This cell will already contain the text “Comments Or Special Instructions,” thus calling the Signature Recipient’s attention to its contents however, you may edit this, so it contains a different label
Step 8 – Confirm The Presence Of The Recipient’s Signature
The signature line this document will display is located in cell A24, while A25 will display the label “Customer’s Signature,” you may leave this as is or you may alter it if another party is expected to provide a signature. 
