The Silent Auction Receipt Template constitutes the necessary paperwork that must be dispensed to Donors as verification that an auction contribution with a specific value has been received. Donors will often require an authentic statement from the Charity, Auction House, or Auctioneer responsible for receiving such donations that attest to what was contributed, when the donation was made, and its accepted value. In turn, the accepting Charity, Auction House, or Auctioneer will often be required to keep strict records on its received contributions. This template, once it is properly filled out, will satisfy these needs, and can be edited to address additional concerns.
How To Write In PDF And Word
Download; Adobe PDF or Microsoft Word (.docx)
Step 1 – Save The Silent Auction Donation Receipt As A PDF File Or Word Document
The Silent Auction Donation Receipt is accessible in a few formats. To obtain one (for our purpose), determine whether your system best works with a “PDF” file or “Word” document. Once you have made this assessment, use the buttons (“PDF” and “Word”) or the links (“Adobe PDF” and “Microsoft Word (.docx)”) to save a copy of this template in a preferred format.
Step 2 – Identify The Concerned Auctioneer
The Auction House or Auctioneer accepting the concerned donation must be introduced as the Issuer of this receipt. The full name of the Silent Auction House must be displayed in place of the words “Company Name” (currently occupying the first text box). Submit this Entity’s legal name in this field. 
The address maintained by the Charity or Silent Auction House accepting this donation is a necessity for this header area. Use the three lines bearing the labels “Street Address” and “City, State, Country,” then “Zip Code” as a production area of the formal mailing address the Contribution Recipient wishes used for its correspondence. Proceed with the completion of this receipt heading by including the Charity or Silent Auction House’s current “Phone” number and email address on the next two lines.
Step 3 – Submit A Record Of The Filing References Required For This Receipt
The transaction number or receipt number that has been created purely to always be used to identify this paperwork must also be included at the beginning of this document. Look for the line designated with the “Receipt #” label. Use this space to present the filing information for the silent auction contribution being discussed. 
Next, attach a “Date” to this receipt by entering the month, day, and year of the silent auction donation made on the blank line directly across from the “Receipt #” it is being assigned to.
Step 4 – Dispense A Production Of The Donor’s Contact Information
The third part of this receipt, “Donor Information,” is set as a staging area to name the Silent Auction Donor. First, document the identity of the Party donating the concerned property to the Silent Auction House on the blank line holding the “Name” label. 
The mailing address needed to send the Silent Auction Donor hardcopy correspondence is the next discussion that must take place. This information will also serve to verify the Silent Auction Donor’s identity. Utilize the three lines calling for this information to display it. The “Street Address” and “City, State, Country” require the two standard address lines in a postal address while the “ZIP Code” is set to display separately on the line below them. Additionally, the Silent Auction Donor’s telephone number and email address should both be supplied with the address above. Produce these pieces of contact information on the blank lines labeled “Phone” and “E-mail.”
Step 5 – Report On The Donated Auction Items
Take note of the table at the center of the receipt. Use the first column of this table (labeled “Description Of Donation”) to list each piece of property contributed to the silent auction by the Donor named above.
Step 6 – Attach The Assessed Dollar Value Of The Donated Items
The donated property’s worth should be assessed and recorded in the “Value” column as a dollar amount. Make sure every contributed item is assigned a “Value.”
Step 7 – Include Additional Productions Of Material As Needed
In some cases, some additional paperwork may be attached to these items (i.e. titles of ownership, certificates of authenticity, etc.) and donated to the Silent Auction House with them. If so, then include a list of such attachments on the lines labeled “Notes.” This area may also be used for free-form comments. 
Step 8 – Verify The Contributed Auction Amount With A Direct Statement
The statement following the optional “Notes” section serves to verify the completed donation. Use the blank line the term “The Total Value…” leads to as an area to document the assessed value of the silent auction donation. 
Verify the Silent Auction Donor’s identity by producing his or her name on the second available line. Complete the closing statement with the official date the donated items were accepted. Place this date on the last blank line available.
Step 9 – An Authorized Signature Must Be Present To Confirm This Donation
The Silent Auction House Representative accepting the contribution and authenticating its receipt must do so by signature The “Authorized Signature” line must be signed as a testimony to the accuracy of this receipt. 
How To Write In Excel
Download; Microsoft Excel (.xlsx)
Step 1 – Acquire The Silent Auction Donation Receipt Template As An Excel Document
Obtain the Silent Auction Receipt in a spreadsheet format by selecting the “Microsoft Excel (.xlsx)” link presented or by clicking on the “Excel” button underneath the sample image.
Step 2 – Introduce The Auctioneer Or Auction Company
The first cell of this spreadsheet (cell A1) expects its contents, the “Add Your Company Logo Here” label, to be replaced with the Auctioneer or Auction House’s formal trademark image or logo. 
Proceed to the next cell down (cell A2). Here you must delete the “Company Name” label displayed in the brackets then enter the legal “Company Name” of the Auctioneer or Auction House.
The mailing address where the Auctioneer (or Auction House) can be reached is expected in cells A3 (“Street Address”), cell A4 (“City, State, Country”), and cell A5 (“Zip Code”). Cell A6 and cell A7 seek the Auctioneer’s “Website” and “Phone” number produced for display.
Step 3 – Include This Donation’s Reference Material
The receipt number that marks the donation that has been made in the Auctioneer or Auction House’s filing system should be produced in cell F3. This will be the reference number the Auctioneer or Auction House will use to store and retrieve the donation. The “Date” when this receipt was generated in response to the successful silent auction donation should be produced in cell H3.
Step 4 – Identify The Auction Donor
The Auction Donor’s full “Name” is the next record that must be furnished. Produce the full “Name” of the Party providing the silent auction donation in cell A10. 
Next, use the fields carrying the “Street Address” label (cell A11), “City, State, Country” (cell A12), and “ZIP Code” (cell A13) labels as a staging area for the mailing address of the Silent Auction Donor. The “Donor Information” section being completed requires two final items. Satisfy the requests in cell A14 and A15 to furnish the Silent Auction Donor’s “E-Mail” address and “Phone” number.
Step 5 – Define The Received Auction Items
Every item or property that has been donated to the silent auction by the concerned Donor must be documented. Provide an inventory of all donations in the first column of the receipt table. The rows that will accept this listing can be found in column A under the heading “Description Of Donation.” 
Step 6 – Attach The Estimated Value To Each Donated Auction Item
The “Value” every donation to the silent auction must be established. Do so by continuing across every row listing a donated item then enter the estimated dollar “Value” of that item in the second column. Column H, labeled “Value,” has been set to display these dollar amounts as you enter them.
Step 7 – Produce A Record Of Any Additional Comments
The next area of the donation receipt that will accept information in cell A29 or “Notes.” This part of the spreadsheet provides a free form area where anything from warranty information, thank you messages or promotions for future silent auctions can be included. If the Donor does not require additional material on this receipt you may also enter the word “None” or leave this field blank. 
Step 8 – Report The Details To Summarize The Receipt
The statement on display in cell A30 requires that several facts surrounding the donation be solidified. To this end seek out the bracketed parentheses holding the dollar sign then replace this object with the dollar “Value” of the donation. If multiple donation values were entered, then sum them up and report the total in place of the bracketed dollar sign. The brackets presenting the text-label “Name” should also be removed in favor of more specific information. Deliver the name of the Silent Auction Donor in this area. Finally, the official silent auction donation “Date,” that is the month/day/year the donation was received for the silent auction should be used as a replacement for the bracketed “Date” label.
Step 9 – An Authentic Signature Of Authorization Is Required
Once this receipt has been satisfied with the information it requests, the Auctioneer or Auction House Representative must sign his or her name on the blank line labeled “Authorized Signature” in cell A32.
