The Equipment Rental Receipt Template serves to verify that payment has been received in exchange for a Customer’s use of equipment for a certain amount of time. By supplying written documentation to an Equipment Rental Customer, a record of the successful rental arrangement for the concerned equipment and that Customer’s approval of payment will help keep the books straight on subjects regarding equipment maintenance, received payments, and favored Customers. Additionally, the Equipment Rental Customer will be satisfied with a good record-keeping policy kept in place by the Equipment Rental Company issuing this receipt.
How To Write In PDF And Word
Download; Adobe PDF or Microsoft Word (.docx)
Step 1 – Acquire The Equipment Rental Receipt From This Page
Download the “Adobe PDF” template file through the link above or the button displayed with the previewed sample. A “Microsoft Word (.docx)” version is also available through the appropriately labeled link or the similarly designated button (“Word”).
Step 2 – Document The Equipment Rental Service Verifying Payment
Open the downloaded receipt with your preferred software then attend to the first text field with the “Company Name” of the Equipment Rental Service verifying its payment. 
The “Name” of the Equipment Rental Service Representative handling this document must be included with this Entity’s information, produce it on the first empty line. In addition to these names, the Equipment Rental Service’s business address should be documented. The “Street Address” line expects this Rental Service’s first address line while the “City, State, Country” line seeks to present the second address line.
The line carrying the “Zip Code” label holds a space where the appropriate postal code should be placed for display. Next, fill in the business telephone number the Equipment Rental Service maintains on the “Phone” line. Finish this area’s topic by producing the Equipment Rental Service’s current email address on the labeled line “E-Mail.”
Step 3 – Dispense The Rental’s Receipt Information
The horizontal bar dividing the Equipment Rental Service’s contact details and the remainder of the receipt being issued contains two requests for content. The blank line contained on the left (labeled as “Receipt #”) expects the Equipment Rental Service’s transaction or document number furnished to it. 
Locate the right-hand side of the bar. This segment presents a blank line attached to the word “Date” which requires your production of the month, day, and year when the equipment rental payment was received.
Step 4 – Produce The Equipment Rental Customer’s Identity
Document the Equipment Rental Customer’s identity on the line attached to the “Name” label in the “Customer/Client Information” section of this receipt. 
The next task will be to couple the Equipment Rental Customer’s identity with some contact information where he or she can be reached. The blank line attached to the word “Phone” in this section requires the Customer’s cell phone number, business number, or home phone number. Make sure this is a telephone number where this Party can be easily reached. Next, produce the Equipment Rental Customer’s current email address on the line labeled “E-Mail”
Step 5 – Discuss The Concerned Rental
The table on display in the next segment of this receipt will enable production of the equipment rental that has been paid for. The first column, labeled “Item(s) Description,” requires an inventory of the property the Equipment Renal Service is providing its Customer. Several rows have been included so each rental can be discussed separately. 
In the second column, the number of rentals must be documented. Record the number of rentals in the “Quantity” column making sure to correspond the number entered to the concerned item. A “Unit Cost” must be applied to each rental being paid for. This will be the dollar amount expected for one rental of the item defined in the first column (regardless of the “Quantity”) reported. For example, regardless of whether the Client is renting two lawnmowers or five, enter the dollar amount expected for one lawnmower in the “Unit Cost” column on the same row where this item would be discussed. The “Amount” column of this table requests the product of a basic calculation performed across each row. Here, the “Quantity” of rental equipment must be multiplied by its “Unit Cost.” The resulting figure will be the dollar amount requested for this service with no other conditions factored in (i.e. discounts, taxes). Every requested “Amount” should be added to one “Subtotal” then presented in the appropriately labeled field. This will be the base sum of the equipment rental charges. If the rental qualified for discounts, then a recording of this must be included in the table. The “Discount” field seeks a report on any dollar amount the Equipment Rental Service will subtract from the “Subtotal” as a consideration to its Customer. Some State or Local Tax Entities may require taxes to be collected with the Customer’s payment. This figure is typically calculated based on how much the Equipment Rental Customer is expected to pay. Calculate the taxable amount then input it to the “Tax/VAT” field. The field bearing the bold “Total” label requires the equipment rental “Subtotal” to be added to the “Tax/Vat” charges after any discounts have been applied to it. This sum must be produced in “Total.”
Step 6 – Additional Equipment Or Rental Information May Be Included
The “Notes” section of this receipt allows for more content regarding additional topics as needed. Produce any additional disclosures or care instructions here or list the attachments with this information.
Step 7 – Furnish Language To Complete The Rental Payment Declaration
A basic summary of the above information should be presented for quick confirmation. The sentence following the table (starting with the term “The Total Amount…”) requires some attention for completion. Begin by recording the received dollar amount of the equipment rental payment on the blank line that follows the dollar sign. 
Continue by entering the Paying Equipment Rental Customer’s name on the second blank line. Finish this statement with the date of payment entered on the last blank line.
Step 8 – Indicate The Equipment Rental Customer’s Method Of Payment
The method by which the Equipment Rental Customer paid for the rental is the next subject of discussion and will be handled in the area labeled “Payment Method.” By selecting the appropriate checkbox(es) that follows this label, a definition of this payment can be applied. For example, if the equipment rental was paid for by credit card then mark the “Credit Card No.” box and transcribe the credit card number used on the blank line that follows. 
If the equipment rental was paid for with a check then mark the next checkbox down and enter the check’s ID number after the words “Check No.”A “Cash” payment can be documented by simply marking the box labeled “Cash.”In a case where none of the above descriptions can adequately describe the way the equipment rental was paid for, then the “Other” checkbox must be marked. Naturally, a definition of the payment method must be reported directly onto the blank line provided.
Step 9 – Obtain The Equipment Rental Customer Signature
The Equipment Rental Customer must sign the “Customer’s Authorized Signature” to finalize this payment receipt.
How To Write In Excel
Download; Microsoft Excel (.xlsx)
Step 1 – Acquire The Equipment Rental Receipt Template As An Excel File
The “Microsoft Excel (.xlsx)” links to the receipt template on display in the preview image. Select this object or the “Excel” button in the caption area to access this file then download it.
Step 2 – Introduce The Equipment Rental Company Behind This Receipt
The Equipment Rental Company must identify this paperwork as its own. To this end, its logo must be placed in cell A1 which currently displays the label “Add Your Company Logo Here.” Remove this label then insert the requested image. 
Cell A2 of this sheet seeks the full Equipment Rental “Company Name” supplied as its content so it will be displayed in the upper let of this receipt with the logo you inserted above. The “Name” of the Equipment Rental Employee or Agent handling this transaction should be reported in the next field down. Input this Employee or Agent’s full “Name” in cell A3.
Cells A4 (designated as “Street Address”), A5 (holding the “City, State, Country” label), and A6 (labeled as “Zip Code”) expect the Equipment Rental Company’s operating business address produced. Use these fields to satisfy the labels they present with the Equipment Rental Company’s address. The “E-Mail” field in cell A7 and the “Phone” field in cell A8 request additional contact methods maintained by the Equipment Rental Company.
Step 3 – Give An Accurate Filing Description Of This Paperwork
The right-hand area of the spreadsheet seeks some preliminary information as well. Locate cell F3 then delver the filing identification number the Equipment Rental Company assigned to this Client’s act of payment.
After recording the “Receipt #” in cell F3, locate the adjacent field (titled “Date”). Input the month, calendar day, and year when the Donor completed the payment in cell H3.
Step 4 – Assign This Payment To The Equipment Rental Client
The next section down, called “Customer/Client Information,” requires a few items to define who the Client renting the equipment is. Record his or her “Name” in cell A11. 
Continue to cell A12 where a record of the Equipment Rental Client’s “E-Mail” address must be produced as its content. Cell A13 expects the Equipment Rental Company’s “Phone” number input to its field.
Step 5 – Deliver A Record Of The Equipment And The Rental fees
Now that all the needed introductory information to this receipt has been solidified on paper, find the first column in the receipt table in the next section. Column A, holding the title “Item(s) Description” requires a listing of the rental equipment or contract being paid for listed on separate rows. 
Column F in this table requests the number of equipment rentals or projects being paid for listed as its content under the “Quantity” heading. The “Unit Cost” of the item(s) being discussed on each row must have their base cost recorded in column G of this table. This will create several reports in column H defining the paid “Total” as well as a breakdown of the contributing dollar values. Notice that some of these cells will remain blank.
Step 6 – Produce Some Follow-Up Pricing Needed To Complete the Table
Now, most of the fields that require information to verify the equipment rental costs have been populated by this sheet, however, two remain that require either confirmation of a zero amount or your report on the dollar amounts they request. The first of which is the cell H26 (“Discount”) where any dollar “Amount” the Equipment Rental Company will deduct from the “Subtotal” as a benefit to the Customer (i.e. a coupon may have been presented at the point of sale) should be presented. If the Equipment Rental Company must comply with its governing tax codes by collecting a sales or service tax for the rented property, then all taxes that will be charged on the “Subtotal” must be displayed separately. Calculate then present the owed taxes in cell H27 (“Tax”). As you work, the “Total” field will incorporate the figure you enter here accordingly.
Step 7 – Supply A Statement Of Summarization For The Paid Rental
Cell A29 holds the next statement of discussion. Here the words “The Total Amount Of $…” run into a set of brackets with a second dollar sign. Record the dollar amount paid by the Equipment Rental Customer as a substitution for the bracketed object. 
The next part of the equipment rental summary statement requires the full “Name” of the Client entered in place of the second set of brackets. Consult the “Date” reported earlier in this receipt then transcribe it to replace the bracketed “Date” label at the end of cell A29’s statement.
Step 8 – Provide A Record On How The Equipment Rental Customer Submitted Payment
The way the Equipment Rental Customer paid for the rental should be documented with the above information. Cell A31 of this spreadsheet will seek one (or more) of the checkboxes selected as a response for its request on the “Payment Method” used. If the equipment rental payment was submitted with a credit card, then Cell A32 carrying the “Credit Card No.” label will expect the credit card account number produced after the label it contains and the checkbox it presents marked. 
If the equipment rental was paid by check then select cell A33 and enter the number displayed on the check after the presented label “Check No.” At times, the Customer may elect to pay in “Cash.” If this is how the equipment rental was paid for then mark the checkbox displayed in cell F32. The “Other” checkbox allows a report on the type of payment that was used if none of the previous definitions are adequate. Mark the checkbox in cell F33 then discuss the equipment rental’s payment method in the space provided.
Step 9 – Acquire The Equipment Rental Customer’s Authorizing Signature
Cell A34 must be signed by the Equipment Rental Customer. This act will solidify the validity of the payment submitted and complete the transaction.
