The Vehicle Part Receipt Template is often used to standardize the recording process of received payments. Customers seek such documentation as a measure of keeping track of their vehicle expenses and in some cases will seek reimbursement for repairs when able. A receipt enables both these tasks and a template lightens the administrative burden of developing one for each payment received. Once this paperwork is accessed, only a few basic (and relevant) facts will be requested to document the Vehicle Parts Client’s payment in an efficient manner.
How To Write In PDF And Word
Download; Adobe PDF Or Microsoft Word
Step 1 – Download And Complete The Vehicle Parts Receipt With PDF Or Word
The “Adobe PDF” and “Microsoft Word (.docx)” links on this page will allow you to download the same file versions as the buttons labeled “PDF” and “Word.” Review the template in the preview image then obtain the version you wish to work with.
Step 2 – Introduce The Vehicle Parts Vendor Documenting This Payment
The “Company Name” text box at the top of the page opens the receipt with a request to identify the Issuer by recording the Vehicle Parts Vendor’s full “Company Name” as its content. 
A set of blank lines presented to continue this header information should be used to report some basic information on the Vehicle Parts Vendor beginning with the “Name” of the Sales Representative accepting the payment for the vehicle part on the first of these lines. The “Street Address” as well as the Vehicle Parts Vendor’s “City, State,” and “Country” are the next requested pieces of information. Two lines present themselves to accept this information from the Vehicle Parts Vendor. The “Zip Code” that is used by the Post Office to locate the address above should be furnished on the next line. Next, the blank line labeled “Phone” and the line labeled with the term “E-Mail” call for your continuation of the Vehicle Parts Vendor’s contact details for display.
Step 3 – Deliver The Appropriate Vehicle Parts Payment Filing Material
It will be important for the Vendor who has sold the concerned vehicle parts to be able to discuss this when required by its Customers or other interested parties. This function is best achieved by assigning a receipt number to the received payment and this document. The first blank line after the Vehicle Parts Vendor heading you supplied with information will require this entered immediately after the label “Receipt #.” 
The line labeled with the word “Date” seeks an official record of the month, day, and the year that the Vehicle Parts Vendor was paid.
Step 4 – Furnish This Receipt With The Vehicle Parts Buyer Information
The Purchaser of the vehicle parts will also need to be attached to the receipt number that was furnished to track the payment. He or she must be identified on the “Name” line in the next section (“Customer/Client Information”) so that the credit for vehicle parts payment can be assigned to the correct Client’s account. Type in this Party’s full “Name” here. It should be noted that if the Vehicle Parts Customer is a Business, then its legal “Name” should be recorded on this line. 
Some more information will be useful in identifying the Vehicle Parts Purchaser in the Vendor’s systems. That is, the Purchaser’s mailing address must be documented by satisfying the lines labeled with the terms “Street Address” and “City, State, Country.” Complete the Vehicle Parts Purchaser’s address with this Party’s “Zip Code.” In addition to this address, the Vehicle Parts Purchaser’s “Phone” number should be placed on the second to last line in this section while the last blank line will require the “E-Mail” address of this Party or Entity.
Step 5 – Supply Details To The Vehicle Parts That Were Purchased
Notice the receipt table on this page. This item will be utilized as a presentation area for the vendor parts that were sold and the payment that was required. The “Description” beginning this table expects a manifest or detail of the vehicle parts that were purchased by the Vehicle Parts Client. It is strongly recommended that (unless this is a bulk order) the part number, serial number, or vehicle part manufacturer number used in addition to the part name to define it be included in this column. List each part on its own row. 
The second column of this table, named “Quantity,” refers to the number of parts, pieces, or other vehicle items that will be reported as sold to and paid for by the Vehicle Parts Customer through this receipt.
Step 6 – Dispense The Vehicle Parts Pricing Details
The price attached to one piece, part, or vehicle item documented in the first column should be presented in the third column. This “Rate ($)” column will enable the Vehicle Parts Purchaser to understand how the final price for the vehicle parts was derived. As previously mentioned, the “Amount” owed for all the parts listed on a row should be shown. Thus, multiply the “Quantity” of the required vehicle part holding the first column of a row by the “Rate ($)” you attached on the same row. The resulting dollar value is the “Amount” that was owed for all the vehicle parts on that row and should be reported in the last column. The final column shall continue beyond the past three with a text box labeled with the term “Subtotal.” Notice, that above, every different vehicle part should have been listed on a separate row so that every vehicle parts’ total can be reviewed. In “Subtotal” the same values will be placed as a single value. Add every “Amount” entry to one sum. This result is considered the vehicle parts purchase’s “Subtotal.” If the Vehicle Parts Vendor discounted the “Subtotal” as a benefit to the Customer, then present the exact vehicle parts “Discount” or deduction in the next box down. The “Tax/VAT” box placed in the final column seeks one additional item often contributing to the final “Amount” asked for the purchased vehicle part. Most states or local jurisdictions will require the Vehicle Parts Vendor to calculate a sales tax or value-added tax to vehicle parts (depending on the purpose of the part). Use the local laws imposed by the interested Tax Entity to calculate this amount then place in the appropriately labeled text box for review. A final request of the “Amount” column will be for the “Total” that was owed for the vehicle parts. This can be found by subtracting or deducting the “Discount” applied from the “Subtotal” of the vehicle parts. This resulting figure should have the applicable vehicle parts “Tax/VAT” amount added to it. Once these actions have been completed fill in the text box labeled “Total” with this number.
Step 7 – Include Vehicle Parts Care Instructions And Other Comments As Needed
Even though the table has been completed, there may be some added topics for the Purchaser to review. The blank lines set on the left labeled “Notes” will allow follow up material concerning the vehicle parts purchase to be included to this receipt
Step 8 – Produce A Report On The Vehicle Parts Payment
In addition to discussing the vehicle parts purchase, this receipt will seek to plainly state that the Vehicle Parts Purchaser has submitted the total above. This task will take place through a sentence containing a few blank lines that must be populated with the vehicle parts transaction information. Find the words “The Total Amount Of” to begin. The first report to be made will be that of the payment amount submitted for the vehicle parts and is required on the empty line after the dollar sign. 
Locate the second blank line in the concerned payment declaration then produce the full name of the Vehicle Parts Purchaser on it. After recording both the amount paid for the vehicle parts and the name of the Parts Customer, find the last empty line then use it to present the date the vehicle parts payment was made.
Step 9 – Continue Defining The Received Parts Payment By Reporting Its Method
The way the payment was made to the Vehicle Parts Vendor bears some discussion in this receipt. The last area of the receipt is reserved to present the “Payment Method” the Vehicle Parts Purchaser used to deliver payment to the Vendor can be documented by choosing the appropriate checkbox item presented at the end of the receipt. If the Vehicle Parts Purchaser paid by credit card, then the “Credit Card No.” checkbox must be selected and the submitted credit card number produced on the blank line. 
A transaction where the Vehicle Parts Purchaser paid with a paper check then fill in or select the checkbox attached to the words “Check No.” then transcribe the check number from the Vehicle Parts Purchaser’s ledger book or the check face. 
The “Cash” payment option can be chosen from this list if payment was submitted directly (without involving any financial institutions). A final definition option for payment is one that you may supply. If none of the above options can be used to describe the Vehicle Parts Purchaser’s payment, then select the fourth available checkbox (labeled “Other”) then submit a description of the “Payment Method” onto the blank line provided.
Step 10 – Obtain The Parts Client’s Approval For Payment
The Vehicle Parts Purchaser is expected to participate in the completion of this receipt. He or she should review all the items produced to its contents then sign the blank line labeled “Customer’s Authorized Signature.”
How To Write In Excel
Download; Microsoft Excel
Step 1 – Access The Vehicle Parts Receipt Template As An Excel Sheet
The Vehicle Parts Receipt Template can be viewed in the sample image then obtained with the “Excel” button beneath it. If preferred, you may initiate the same direct download using the “Microsoft Excel (.xlsx)” link in this section as well.
Step 2 – Identify The Vehicle Parts Vendor Or Supplier Receiving This Payment
The receipt will seek several details to identify the Vendor who has sold vehicle parts in exchange for the received payment. The first piece of identification the spreadsheet requests is for the Vehicle Parts Vendor (or Supplier) logo to be uploaded as a replacement for the placeholding text “Add Your Company Logo Here” found in cell A1 and the full Vehicle Parts Vendor (or Supplier) name typed into cell A2 once its current label (“Company Name”) is removed. 
Continue to cell A3 where the “Name” of the Vehicle Parts Sales Representative should be produced for the Client’s reference. Ideally, this will be the Vehicle Parts Sales Representative or Office Employee who is authorized to discuss or reproduce this receipt when necessary. The address where mail can be sent to the Vehicle Parts Vendor, Manufacturer, or Supplier is the next topic of concern. Utilize cells A4 through A6 as a staging area for this address by recording the appropriate “Street Address,” “City, State, Country” of the Vehicle Parts Vendor, Manufacturer, or Supplier then the proper “Zip Code” where requested. Some additional options for written correspondence with the Vehicle Parts Vendor (or Supplier) should be made available on this receipt, therefore, locate cell A7 then record the “E-Mail” necessary for this action. The final contact item that should be made available is the “Phone” number where the Vehicle Parts Vendor can be reached. Furnish this item to cell A8 after the displayed label.
Step 3 – Document The Vehicle Parts Payment Properly
Cell F3 on the right side of the sheet holds the “Receipt #” title and is reserved for the identifying transaction number the Vehicle Parts Vendor bookkeeping system assigns to the amount of money received from the Buyer. Consult the books, then produce this number accordingly. The “Date” title in the H column refers to cell H3. Use this field to attach the exact calendar month, day, and year the vehicle parts payment was received by the Vendor, manufacturer, or supplier.
Step 4 – Credit The Buyer For The Vehicle Parts Payment
Now we will attend the “Customer/Client Information” section. Produce the full identity of the Vehicle Parts Buyer after the “Name” label in cell A11. 
The “Street Address” label in cell A12 and the “City, State, Country” label in cell A13 reserve these fields for a record of the Vehicle Parts Buyer address to be recorded.
Complete the process of submitting the Vehicle Parts Buyer address by entering the “Zip Code” in cell A14.
The “E-Mail” address of the Vehicle Parts Buyer as well as this Party’s current “Phone Number” are the next required items and should be furnished after their respective labels in cell A15 and A16.
Step 5 – Distribute Some Order Information For The Required Parts
The table provided to the center area of this receipt should be used to discuss the vehicle parts purchase that was paid for by the concerned Buyer. The “Description” column heading requires that column A of this table presents every purchased vehicle part. List these by name, part number, or serial number. Ideally, the vehicle part’s name along with the manufacturer’s I.D. number will be supplied and every vehicle part order will command its own row. 
The “Quantity” section of this table (located in column F) expects a record of precisely how many vehicle parts were bought. This every row in the “Description” column that contains information must continue with this requested number in column F.
Step 6 – Assign The Vehicle Parts Pricing
The dollar “Rate ($)” the Vehicle Parts Vendor or Manufacturer has applied to the “Quantity” of the described part should be delivered to column G. This in turn shall present the full “Amount” needed to pay for vehicle parts on the row you are working on. Note that vehicle parts will be priced differently, thus it is imperative that an accurate recording be produced defining the cost for a single unit (or vehicle part). While much of the “Amount” column has conveniently been supplied with the required dollar amounts, a couple of fields will need information input to their fields. These are both conditional fields and require entry only if they apply. For instance, it the Vehicle Parts Vendor gave the Customer a “Discount,” record the amount in cell H29. If the Vehicle Parts Vendor was required to collect a sales, service, or a value-added tax by the jurisdiction governing this Business then enter the exact amount in taxes that were paid in cell H30.
Step 7 – Set The Vehicle Parts Payment Received In Writing
Cell A32 continues this receipt with a single statement. Here, a direct confirmation of the payment amount submitted by the Vehicle Part Buyer should be typed in to replace the brackets dollar symbol following the language “The Total Amount Of $…” 
The “Name” of the Vehicle Parts Buyer must be included in the confirmation statement where requested. Remove the brackets around the “Name” label as well as the label then replace these items with the Vehicle Parts Buyer’s “Name.” Finally, the precise “Date” when the Vehicle Parts Buyer successfully delivered payment should be documented. Complete this action with a replacement of the bracketed “Date” label with the month, two-digit calendar day, and the two-digit or the four-digit year of this label.
Step 7 – Continue Defining The Vehicle Parts Payment
The final segment of this receipt, “Payment Method” (found in cell A34), only requires that (at least) one of four checkboxes is selected. The first in this series if labeled with the wording “Credit Card No.” In cases where the Vehicle Parts Buyer used his or her credit card to furnish payment, this selection must be marked, and the credit card’s account number transcribed from the card to the space provided (also in cell A35).
A second payment option, one made with a physical check, can be documented with this receipt. If the Vehicle Parts Buyer paid by check, select the “Check No.” option by marking the corresponding checkbox in cell A36 then copy the check number after this label.
Indicate the vehicle parts were paid for with cash by selecting the checkbox in cell F35. Only select this option if paper money was received.
The Vehicle Part Buyer may have completed this purchase using a different method. If so, then choose the checkbox in cell A36 and use the space after “Other” to describe how the vehicle parts payment was delivered.
Step 8 – Obtain The Vehicle Parts Buyer’s Signature Approval
Naturally, some vehicle parts ordered may be costly or may contain sensitive items. Therefore, the approval of the Buyer is necessary to complete this receipt. He or she must approve the vehicle parts that will come to his or her possession, indicate that payment of the funds was done so willingly, and approve the payment method. This can be handled with one action required in cell A37. He or she must sign the “Customer’s Authorized Signature” line to satisfy all these requirements.
