The Vehicle Towing Receipt Template can be completed then issued from any location since it can be prepared with some preliminary information then dispensed to Drivers beginning their shift. Many Customers or Clients will seek such documentation when towing services are needed, especially if they require proof that a previous repair was ineffective or if seeking reimbursement for the towing charges. Of course, as a template, this paperwork can also be completed from the comfort of the Towing Company’s Office while remaining consistent with receipts issued on the road. As many would mention, standardizing recurring paperwork in an office can lighten the administrative load placed on running or working for a busy Towing Company. This form is available in a few formats, all of which may be downloaded and used at your discretion.
How To Write In PDF And Word
Download; Adobe PDF Or Microsoft Word
Step 1 – Save The Vehicle Towing Receipt Template As PDF Or Word File
The Vehicle Towing Receipt Template available on this site can be previewed through the sample image and downloaded in an “Adobe PDF” or “Microsoft Word” format (as displayed above). If it is more convenient, the “PDF” and “Word” buttons furnished to the image’s caption area can be used to access the same files.
Step 2 – Name The Towing Service Receiving Payment
The Towing Service generating this receipt in response to a received payment must introduce itself at the beginning of this document. To this end, a text-field displaying the phrase “Company Name” requires its contained text to be replaced with the legal name of the Towing Service. Perform this action then proceed to the set of empty lines also presented in the upper left. 
The full “Name” of the Towing Service Technician or Service Representative is the first request by the first empty line. The Service Representative or Towing Technician’s “Name” entered here should be that of the Party who has received payment, can verify it, and ideally reproduce this paperwork at will in the future. It will be necessary to attach an address to the Towing Service that has received payment. Record this address as two separate items on the “Street Address” and “City, State, Country” lines then continue to the blank line labeled “Zip Code” to complete this reporting process. The telephone number the Towing Service expects its Customers to use for contact should be listed on the blank line labeled “Phone.” Lastly, the “E-Mail” address where Towing Customers may contact the Issuer of this receipt (the Towing Service) should be entered on the final empty line. Once done, review the Vehicle Towing Service’s business information above then continue to the shaded bar.
Step 3 – Refer To The Towing Job Properly
The shaded bar that follows the Vehicle Towing Service’s introduction is reserved for two items. The first should be produced on the line attached to the label “Receipt #” and requests the unique transaction or tracking number that was generated by the Vehicle Towing Service and attached as an identifier to the payment. 
The second item mentioned is an empty line designated with the label “Date.” This requests that a record of the month, the two-digit day, and the corresponding two or four-digit year when payment was received be produced as documentation.
Step 4 – Identify The Towing Client
The third area of this receipt is devoted to presenting the Vehicle Towing Customer’s information. Locate the “Name” line directed to by the “Customer/Client Information” heading. Supply the Vehicle Towing Customer’s full “Name” to this area so that he or she may be given the appropriate credit for delivering the concerned payment. 
The “Street Address” and “City, State, Country” lines placed in this section intend to display information from the Vehicle Towing Client’s mailing address as does the blank line labeled “Zip Code.” Look up the Vehicle Towing Client’s account then report his or her mailing address to these lines. Produce the “Phone” number of the Vehicle Towing Client on the next blank line down. Finally, report the “E-Mail” address where the Vehicle Towing Client can be reached on the last blank line.
Step 5 – Furnish Material Describing The Towed Vehicle
The towing job, naturally, was performed on a vehicle. Thus, a brief area of vehicle description should be included in this receipt. The “Vehicle Information” heading will call attention to the blank lines labeled “Year And Condition,” “Make,” then “Model And Color.” Inspect the vehicle that was towed for this information then present each item as requested to these lines. The “License No” line is reserved for the license plate number on the vehicle requiring the towing payment. Lastly, seek out the vehicle identification number (“VIN”) and the “Odometer Reading” of the concerned vehicle then copy this material onto the last two blank lines of this section.
Step 6 – Discuss The Tow That Required Payment
The table at the center of this receipt will seek several details to document the vehicle towing expenses and payment. First, a dialogue regarding the vehicle’s towing job is expected in the “Description” column as either a summary of the towing service provided or the dates and time when a standard service was delivered. 
Step 7 – Apply The Towing Company’s Pricing Schedule
The right-hand side of the table is set with an expectation that the base cost or price of the towing job that was billed is provided for display. You may list as many prices here as needed to discuss the towing and other services/products the Client paid for. The vehicle towing’s “Subtotal” is the representation of all amounts that were listed as owed above. Sum these to a single figure by adding them to one another then reporting the result in the field labeled “Subtotal.” If only one “Amount” was paid then re-enter it in the “Subtotal” field. If the Vehicle Towing Service gave the Client a “Discount,” then record the exact dollar value of the towing “Discount” in the box carrying this label. While many states will not charge a sales tax for a service like towing – a few will, and nearly all states will expect a sales tax if a product was purchased (i.e. a wheel, battery, or maintenance item). Document the dollar amount that the local government requests as the sales or service tax for the towing job’s “Subtotal” by entering it in the text box labeled “Tax/VAT.” The text-field at the end of this column, labeled “Total,” seeks to summarize how much the Vehicle Towing Customer owed. This figure should be the exact value reached when the discounted vehicle towing job’s “Subtotal” is added to its “Tax/VAT” figure. Add these figures then produce the vehicle towing “Total” in the final box.
Step 8 – Include Supporting Information To The Table As Needed
The vehicle towing job may require some additional “Notes” and comments. The blank lines holding the “Notes” label should be used to record such additional information.
Step 9 – Document The Submitted Towing Payment In Writing
A one-sentence declaration is made after the table. This statement will be considered incomplete and inapplicable unless it is supplied with content specific to the transaction and payment. First, find the empty line between the terminology “The Total Amount Of…” and the wording “Was Paid By…” Here, a recording of the vehicle towing payment amount submitted by the Client should be furnished for display. 
The next available line in the statement seeks the name of the Vehicle Towing Client. Keep in mind that the Party you identify on the line preceding “The Customer” will be given credit for the submitted payment. Lastly, locate the last blank line. Furnish this line with the month, the calendar day, and the year when the concerned payment was received by the Vehicle Towing Service.
Step 10 – Attach A Category To the Towing Payment
Since the topic of this receipt’s discussion is the Towing Vehicle Client’s payment, the next section will handle the task of identifying the type of payment that was received. To accomplish this, one of the four checkboxes presented after the label “Payment Method.” A credit card payment will be the subject of the first option. If this was the method the Vehicle Towing Customer used to pay the owed “Total” then mark the first option’s checkbox on the left, then deliver the “Credit Card No.” to the blank line this selection presents. 
A check payment can be marked as received by the Vehicle Towing Service by selecting the second payment option defined (labeled as “Check No.”). This choice can only be completed with an entry of the ledger number displayed on the Vehicle Towing Customer’s check. Select the third option (found on the right) if the Vehicle Towing Customer paid in “Cash” for the service. There are quite a few additional options to pay a Vehicle Towing Service. As a matter of convenience, the final selection available is labeled “Other” and will accept the documentation needed to verify whatever payment method the Vehicle Towing Service accepted from the concerned Customer.
Step 11 – Obtain the Towing Client’s Signature
A final area of concern must be focused on before this receipt can be considered a final record of payment. The Vehicle Towing Customer must sign his or her name on the “Customer’s Authorized Signature” line as a formal acknowledgment of his or her intent to pay the Vehicle Towing Service. 
How To Write In Excel
Download; Microsoft Excel
Step 1 – Save The Vehicle Towing Receipt Template As An Excel Spreadsheet
Obtain the Vehicle Towing Receipt Template from this page by selecting the link in this segment (designated “Microsoft Excel” above) or use the button with the “Excel” label to access the same document. Save the accessed file to a folder that you can readily access (for convenience).
Step 2- Introduce The Vehicle Towing Company As the Payee
The first cell in this spreadsheet (cell A1) seeks to identify the Vehicle Towing Company with a presentation of its logo. To this end, remove the bracketed placeholder this cell contains (“Add Your Company Logo Here”) then insert the Vehicle Towing “Company Logo” for display. 
After displaying the requested image, continue to cell A2 then introduce the Vehicle Towing Company by name. This can be handled by deleting the currently displayed wording (“Company Name”) then inputting this Entity’s legal name as a replacement directly to the same field (cell A2). Document the “Name” of the Tow Service Employee in charge of receiving this payment in cell A3. The address where the Vehicle Towing Company wishes its incoming mail directed should be placed on a line-by-line basis down the next few fields. Cell A4, which is labeled “Street Address,” and cell A5, held by the “City, State, Country” label, require their content to display items from the Vehicle Towing Company’s mailing address. Every mailing address must be directed properly by the Post Office. This requires entry of the “Zip Code” to accompany the above information. Produce the appropriate “Zip Code” for the Vehicle Towing Company’s mailing address in cell A6. The “E-Mail” address and the “Phone” number used by the Vehicle Towing Company to engage in direct correspondence with its Customers should be furnished next. Locate cell A7 to present the email address and cell A8 to document the telephone number required to reach the Vehicle Towing Company.
Step 3 – Attach The Filing Information To The Vehicle Towing Payment
The “Receipt #” label on the right side of this page will also seek to populate the header with some preliminary information. First, locate the transaction number or the payment number the Vehicle Towing Company assigned to the payment received for the concerned job then transcribe it from the Company’s records to cell H3. Cell H3 is set to attach a specific “Date” of receipt for the discussed vehicle towing payment. The month, the two-digit calendar day, as well as the appropriate two or four-digit year when the payment was received should be generated for display (and as a record) in cell H3.
Step 4 – Document The Vehicle Towing Customer’s Information
The full name of the Vehicle Towing Client should also be a part of this receipt. Specifically, this paperwork must name him or her as the Party that has completed the service transaction by producing the payment behind this receipt. The “Customer/Client Information” section of column A will seek to solidify the Payer of the vehicle towing services beginning with cell A11 where his or her full “Name” should be presented. 
The labels placed in the three following fields request the Vehicle Towing Customer’s “Street Address” be entered to cell A12, this or her “City, State,” and “Country” be produced to the contents of cell A13, and that the Vehicle Towing Customer’s official “Zip Code” generated in cell A14. The “E-Mail” address that can be used to contact the Vehicle Towing Customer must be produced in cell H15. Conclude reporting the Vehicle Towing “Customer/Client Information” required for this receipt by distributing a reliable “Phone” number where this entity can be reached to cell A16.
Step 5 – Dispense Details That Identify The Vehicle
The vehicle at the center of the towing payment is the center of our next discussion. Continue to column F’s “Vehicle Information” section. Here, cell F11 presents a label requiring a record of the “Year And Condition” of the vehicle being discussed. Continue down column F with a record of the towed vehicle’s “Make,” “Model And Color” in cell F12 and F13. More specific information will be required to identify this vehicle on most receipts including this one. Cell F14 seeks production of the license plate number on the vehicle that required towing service while cell F15’s “VIN” label seeks the vehicle identification number input. Complete this section with the number of miles shown on the vehicle’s odometer at the time of towing. Record this in cell F16 (labeled “Odometer Reading”).
Step 6 – Produce A Record Of the Vehicle Towing Service That Required Payment
The towing service that was paid for should be described to some extent on this receipt. Furnish the towing job “Description” to cell A19. Similarly, any products the Customer may have paid for (i.e. fluids) should also be recorded, especially if any sales tax was required for their purchase.
Step 7 – Dispense The Charges That Were Owed For The Towing Job
The row in the table being worked on continues to cell H19. This field is the first in a column labeled “Amount” and has been set to receive the initial dollar value of the towing job to the Customer. This will be the base cost without any additions or deductions. If maintenance (or similar) product was purchased then, more than one dollar “Amount” may be listed. It is strongly recommended that every base cost listed here correspond to a towing service or product “Description.” 
After recording the towing service “Amount,” its “Subtotal” should be produced as a courtesy. This is expected on most if not all receipts especially if the receipt contained multiple base costs. Add every towing service/product cost listed in cell H19 to a total, then produce it as the vehicle towing job’s “Subtotal” in cell H20. If the Vehicle Towing Client was given a deduction from the “Subtotal” as a “Discount” then this must be documented. Seek out cell H21, then input any such deduction afforded to the Vehicle Towing Client’s benefit. Notice the next cell is labeled as “Tax/VAT.” This refers to the sales tax many local governments expect on the sale of certain items, the service tax some will expect occasionally, or the value-added tax that (generally) is only required in certain situations. If any tax must be collected on the “Subtotal” from the Customer, then its full amount must be delivered in cell H22. The “Total” label attached to cell H23 calls for the vehicle towing “Total” charges to be documented. This figure can be derived with a deduction of the “Discount” in cell H21 from the vehicle towing job’s “Subtotal” in cell H20 then adding this result to the “Tax/Vat” that was presented in cell H22.
Step 8 – Set The Vehicle Towing Client’s Payment In Writing
The document being completed has just summarized the Parties and the towing job relevant to the payment that was submitted. Now it is time to declare, in writing, that payment was received by the Vehicle Towing Company to satisfy the request for compensation that was presented in cell H23. To this end, continue to cell H24, then submit documentation of the exact amount received from the Vehicle Towing Customer as a replacement for the dollar symbol immediately following the wording “The Total Amount Of $” 
The second part of the vehicle towing payment’s declaration statement also expects a replacement for a place holder. Locate the bracketed item “[Name]” then dispense the full “Name” of the Vehicle Towing Customer or Client to this space as a substitution for this item. The third and final part of this statement shall lead to the label “Date” which seeks the exact day when the vehicle towing was paid for. Deliver this in the standard month, calendar day, and year format.
Step 9 – Further Discuss The Vehicle Towing Payment
Cell A26 is the final field that will require attention. This field will need to apply one of the multiple-choice items below it to this receipt. All the choices presented are considered payment methods. Thus, if the “Payment Method” the Vehicle Towing Customer employed to pay the for the tow was a credit card, then select the checkbox on display in cell A27 and deliver a copy of the “Credit Card No.” used to pay the defined “Total.” 
Cell A28 has been placed to account for a Vehicle Towing Customer who has paid by check. If so, then select the checkbox attached to “Check No.” then furnish the Vehicle Towing Client’s check number to the space provided. If the Vehicle Towing Customer submitted payment as “Cash” then indicate this fact by marking the checkbox in cell F27. This receipt can also be used to solidify payments submitted through another method, however, this requires that a description of the type of payment delivered is directly submitted. In such cases, locate cell F28. Select the checkbox it presents, then use the space available after the “Other” label to describe the payment using whatever details necessary to do so (there will be ample room).
Step 10 – Acquire The Vehicle Towing Customer’s Approval Through His Or Her Signature
The receipt’s information above must also be reviewed and approved by the Vehicle Towing Customer. To show this approval, he or she must sign the blank line labeled “Customer’s Authorized Signature.” Relinquish this document to the Vehicle Towing Customer then request that he or she sign the “Customer’s Authorized Signature” line in cell A29
