Party Rental Invoice Template is for the leasing of supplies, furniture, or any other personal property for an event. This template can be used as a regular tool in your bookkeeping department since its design will allow for a well-structured presentation for both standard jobs and those requiring additional documentation. Once this document has been filled out and verified for accuracy, one copy should be distributed to your Client while another should remain in your files. The template on this page may be used as often as necessary once it is obtained.
How to Write in PDF and Word
Download: Adobe PDF & Microsoft Word (.docx)
1 – Invoice Your Rental Clients With This Invoice
You should save a copy of this invoice to your records. To gain access to an “Adobe PDF” or “Microsoft Word (.docx)” version of this template, select the links above. Also, you may choose to download either version from the “PDF” or “Word” buttons on this page.
2 – Use The Party Rental Company’s Information As An Opener
The Party Rental Company should have a report of its identity displayed the top of this page. Supply the Party Rental Company’s legal identity in the “Company Name” text box. 
The full “Name” and mailing address of the Rental Employee or Representative are required pieces of information for this area. The first four blank lines (“Name” through “Zip Code”) of this invoice present a compact and easily noticeable area to identify who and where the Party Rental Client should address when responding by mail.
Continue disclosing contact information to the Party Rental Client by inputting the Company’s current telephone number on the “Phone” line then its email address to the “E-Mail” line.
3 – The Rental Invoice Number And Date Must Be Documented
Naturally, the invoice number that was assigned to this invoice upon its generation should be disclosed to the Rental Client for his or her convenience when paying or discussing this bill. A blank line with the label “Invoice #” will need this number to be input from your records. 
The invoice “Date” line will satisfy the Customer’s need to see precisely when this invoice amount was applied to his or her account. Produce this “Date” accordingly.
4 – Address The Rental Client Directly
The “Bill To” portion of this invoice will need some input so that it can assign the intended Recipient as the party responsible to pay for the party rental equipment or supplies. The labeled lines in the “Bill To” section will call for the Party Rental Client’s “Name,” along with his or her “Street Address,” the “City, State, Country” of the Rental Client’s address, and his or her “Zip Code.” 
5 – Present The Amount Owed By The Rental Client
The equipment or materials that were rented for the Client’s party should be detailed in some way. The “Description” area of this invoice provides an ideal place for this task. Simply input the contract that defines this rental, the items and time periods involved or both to this box. 
The “Amount” box is paired with the previous one so that the Client is able to see how much the rentals described will cost. Furnish this “Amount” to the box on the right. Our next task is to place a deadline for the rental payment. This must be presented as a number of days from this document’s delivery on the blank space after the “#” sign in the sentence starting with the word “Payment…” 
If the Party Rental Client will require additional content, include it after “Comments Or Special Instructions”
How to Write in Excel
Download: Microsoft Excel (.xlsx)
1 – The Party Rental Spreadsheet Invoice Is Attainable Using This Page
Locate the button on this page bearing the “Excel” label. This gives access to the spreadsheet version of the party rental invoice which you should save to your machine.
2 – Identify The Party Rental Business As The Sender
Cell A1 is the first cell that expects material to be supplied to its contents. Upload the Party Rental logo to this cell as a basic image. 
Cell A2 and A3 will serve to name the Party Rental Business. The legal business name of this entity must be produced in cell A2 while the “Name” of the individual delivering this to the Rental Client should be input below this. The mailing address and email address of the Party rental Business are required in cells A4 (“Street Address”) through A6 (“Zip Code”) and cell A7 (“E-Mail”) respectively. Lastly, use cell A8 to make sure that the Party Rental Client can contact this business by “Phone” if desired by entering the phone number of the billing office or the individual named above.
3 – The Client Must Be Formally Invoiced For The Rental Charges
Notice the two-column table across the spreadsheet from the Party Rental Company’s information. Record the Party Rental “Invoice #” in cell F4 and the accompanying invoice “Date” in cell H4. Now we must attach the Rental Client to this spreadsheet. This task will be attended to in the area under the bold “Bill To” label. Use cell A11 to record the “Name” of the Party Rental Client. 
Cell A12 will require a continuation of the Party Rental Client’s details. His or her “Street Address” should be presented in A12. You will need to follow through with reporting this address using the cells A13 and A14. The details that will summarize the party rental can be presented as a list of equipment and rental periods or simply a contract number. You will need to consult the rental agreement for such information then transcribe or summarize it to cell A17. 
Adjacent to the party rental “Description,” you must input the exact “Amount” of money that is expected of the Party Rental Client.
4 – An Opportunity To Follow Up On This Invoice Is Included
The next row will have a cell in the first column requiring attention (cell A18). The sentence in this cell has been constructed and included to impose a deadline on when a payment must be sent. Indicate how long he or she has to pay this bill as a number of days that is produced in place of the pound sign. 
If desired, you may place additional content in cell A19. 
