Food Invoice Template

The Food Invoice Template is geared to delivering a summary of the food or food services a Customer or Patron ordered coupled with a payment request for the ordered items. Some additional information will be necessary to complete this document such as the identity of the Restaurant, Food Vendor, Food Delivery Service or Distributor seeking payment. This form may be used as is however since it is a template, you may customize it as you see fit while utilizing its structure for your purpose. It is strongly recommended that you include all the sections it currently displays as these will request information that many Clients will expect and be happy to see on an invoice requesting payment.

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How to Write in Adobe PDF & Microsoft Word

DownloadAdobe PDF or Microsoft Word

Step 1 – Acquire The Invoice From This Page To Bill Your Customers For Ordered Food

Acquire the invoice on your food to request payment for a food order requiring payment. Use the “PDF” or “Word” button to save the desired file.

Step 2 – Identify The Restaurant, Cook, or Market Providing The Food

The Issuer of this invoice may be a Restaurant, a Supermarket, a Convenience Store, a Food Delivery Service, or a Chef. The text box at the top of this page is set for the formal “Company Name” of this Invoice Issuer.   

Report the “Name” of the Office Employee sending this paperwork to gain payment for the food ordered on the first available line underneath the text box. The “Street Address” and “City, State, Country” where a payment or any correspondence can be received by the Invoice Issuer should be placed on the next two blank lines. Next, furnish the postal code for the Restaurant or Food Vendor’s documented address to the “Zip Code” line. The “Phone” number and “E-Mail” address associated with the Invoice Issuer to the last two blank lines placed in this section. 


Step 3 – Classify This Document With Some Attached Invoice Information

The paperwork being developed will need to be easily recognized as an invoice by the bookkeeping system it is filed in. This can goal can be achieved nicely by appointing it with an invoice number. Fill this number in on the blank line corresponding to the phrase “Invoice #.”  Make a recording of the “Date” when the request to pay for the ordered food is formally made through this document on the blank line in the right-hand part of the dividing bar. 


Step 4 – Identify The Patron Purchasing Food In This Transaction

This invoice continues with the “Bill To” section where you must furnish the Customer “Name” listed on the food order. In most cases the Paying Client and the Patron will be the same Party, however, if this is not the case, the first line underneath “Bill To” is reserved strictly for the “Name” of the Party who will pay this invoice. Follow up on the Paying Client’s “Name” by furnishing the corresponding “Street Address” and “City, State, Country” lines with the Payer’s billing address. Keep in mind, you will also need to supply the postal code for this address on the last line. 


Step 5 – Provide A Listing Of the Ordered Food

The invoice table defining the food order that was made by the above Customer should be listed for the Customer’s review along with its costs. The “Description” part of the invoice table supplies several rows where you can account for the food that was ordered. List each food item on a separate row. Continue defining the ordered food by reporting how many units or dishes were ordered in the “Quantity” column.


Step 6 – Attach The Food Costs Owed For The Order

The third column titled “Unit Cost” refers to the previous two columns. Here, record the dollar value of the ordered food item. For instance, if the customer ordered two dishes from a restaurant or two bags of rice from a Convenience Store then report the price of one of these dishes or one of these bags of rice as the contents of the “Unit Price” column. This will inform the Customer of the cost of one ordered item regardless of how many were ordered.      Continue across this row by multiplying the “Quantity” and “Unit Price” of each food item ordered. Produce the result of this calculation for each row in the “Amount” column. All amounts in this column must be added to one sum in the “Subtotal” box. This will define the base cost of all ordered food without any taxes. The “Tax” box in the food “Amount” column is strictly for any service taxes or sales taxes that would apply. It will be up to you to make sure what is taxable and what is not in the State where the Issuing Restaurant, Supermarket, Convenience Store, or Food Delivery Service operates.  Both the “Subtotal” and “Tax” must be paid by the Food Customer so add them together and present this “Total” in the last box. 


Step 7 – Declare The Food Total’s Deadline

The blank line in the “Payment” statement (located under the table) is meant to interact with the Customer once you input the number of “Days” after the invoice “Date” that you allow as a grace period for the food payment. 

Step 8 – More Details Can Be Included

You may also produce more information relating to the invoice above and the food items that must be paid for on the blank lines after “Comments Or Special Instructions.”   


How to Write in Microsoft Excel (.xlsx)

DownloadMicrosoft Excel (.xlsx)

Step 1 – Use This Page To Obtain The Invoice Needed For Your Patrons

The preview window on this page displays the invoice you can use to bill Restaurant Patrons or Supermarket Shoppers for food that is being purchased. Seek out the “Excel” button with this preview or the “Microsoft Excel (.xlsx)” link here.

Step 2 – Deliver The Identity Of The Restaurant, Food Service, Or Vendor

The first column of this sheet requires your Restaurant or Company logo uploaded to cell A1.  The next two cells in this column (cell A1 and Cell A2) are reserved for the “Company Name” and the Employee “Name” of the Entity and Employee behind this invoice.  The formal address the Restaurant or Food Vendor uses for his or Business correspondence is needed for this sheet. The “Street Address” is the first item required and should be furnished in cell A4 while the appropriate “City, State, Country” will be needed in cell A5.  Finalize this address with its postal code. Enter it in cell A6.  After providing the above address, the Restaurant or Food Vendor should have the contact “E-Mail” and “Phone” number available to Consumers such as those receiving this paperwork. 


Step 3 – Declare This Document As A Formal Invoice

Separate this document from other paperwork in a filing system with a unique document number that can be used as the invoice number. Cell F4 is labeled as “Invoice #” by its column heading. Replace the display text within it with a unique number that shall be attached to this document.  Cell H4 of this sheet displays the “Date” on your computer but may have its contents replaced with an invoice “Date” that is more appropriate for the order being billed. 


Step 4 – Name The Patron Or Consumer And Document The Corresponding Billing Information

The entire “Name” of the Restaurant Patron or Supermarket Shopper required to submit payment for this invoice is need in cell A11. Follow up the Patron or Shopper “Name” with his or her “Street Address” and “City, State, Country” in cell A12 and A13Fill in the postal code for the Patron or Shopper address in cell A14 (or “Zip Code”).


Step 5 – Detail The Food That Was Ordered But Requires Payment

Column A of this sheet (titled with the word “Description”) seeks a list of all food products ordered. List each on a separate row starting with cell A17.    Moving across the table, on the same row, fill in the exact number of food items (i.e. meals, cans, etc.) ordered in column F (“Quantity”).


Step 6 – Complete This Invoice With Some Figures Needed To Calculate The Total Owed

The next column in this table (“Unit Price”) is reserved for the exact dollar amount expected for one meal or food product ordered. Report this in column G on the same row for the food item being priced. This figure shall interact with the “Quantity” you reported to display the “Amount” the Restaurant or Food Vendor expects for the purchase requiring payment.  Notice that cell H30 in the final table column remains unpopulated. Only you will be able to assess and apply any sales or service “Tax” required for the order being billed then input this to the contents of the “Tax” field (otherwise known as cell H30). 


Step 7 – Apply A Timeline To The Expected Payment

Cell A32 of this spreadsheet presents the language needed to require the Customer to pay the invoice amount within the number of “Days” you enter in place of the pound sign after the words “Payment Is Due…” 

Step 8 – The Restaurant Or Food Vendor May Continue Providing Information

The final cell developed to display information supplied to it is cell A33. This field is optional and included to receive any additional material, instructions, or promotions the Restaurant or Food Vendor wishes included with this paperwork.