Industrial Cleaning Invoice Template is an organized summarization of the cleaning service a Client has agreed to pay the Invoicer money in exchange for the job’s completion. Naturally, when requesting payment from a Client, you will need to support the request with basic facts and such facts should be displayed in a convenient and understandable fashion. Many bookkeeping departments would argue that having a paper document that has already been structured will likely aid in collecting Client payments by streamlining the billing system.
How to Write in PDF and Word
Download: Adobe PDF & Microsoft Word (.docx)
1 – Obtain The Industrial Cleaning Invoice Template
The file displayed in the image allows for a quickly developed bill to be constructed. Access this file’s location by clicking on the link (above) or buttons labeled with Adobe PDF or Microsoft Word file type to access the version you require.
2 – Identify The Industrial Cleaning Company
The Industrial Cleaning Business should have two pieces of identification reported at the top of the page and three measures of contact. Thus, record the Industrial Cleaning Business’ legal “Company Name” then the “Name” of the Industrial Cleaner or a Representative of this entity where these items are requested at top of this page (on the left). 
Next, document the first contact option the Client may use by producing the business address for the Industrial Cleaning Company on the appropriate spaces. Notice a separate space for the “Street Address,” the “City, State, Country,” and the Industrial Cleaner’s “Zip Code” should be employed to report this information.
Naturally, many entities will make more immediate forms of contact accessible to their Clients. The next two blank spaces will seek to satisfy this requirement by giving a distinct area for the Industrial Cleaner’s “Phone” and its “E-Mail” information to be documented in a properly visible fashion.
3 – The Cleaning Invoice Number Will Begin The Invoicing Process
Now that the Industrial Cleaner has been appropriately identified for the purpose of this invoice, we will need to address the paperwork itself. A useful tool employed to track this type of document used by both Industrial Cleaners and their Clients is the invoice number that has been assigned the actual transaction taking place. Supply this number in the blank line labeled “Invoice#” then input the invoice “Date” to the right side of this page. 
The Industrial Cleaning Client will also have an area of display. We will only have to supply the mailing address for this entity however, thus, input his or her “Name” on the first available space after “Bill To.” 
Additionally, produce the Industrial Cleaning Client’s mailing address to this area using the labeled lines as a guide.
4 – The Industrial Cleaning Products And Labor Should Be Discussed
The Cleaning Client will wish to see the charges he or she must pay both itemized and summarized in a convenient manner that is easy on the eyes. Aiding the review process for the Recipient or Payer will contribute to a speedier payment in most cases, thus, use the first area in the invoice table labeled “Products” to give a row by row “Description” of the cleaning materials or merchandise the Client will purchase. 
The next two rows will connect your “Description” in the previous column with the contents in the last column. This task will be handled by entering the number of cleaning materials or cleaning products that were ordered in the second column (“Quantity”) and reporting the cost of one piece of the ordered cleaning product to the “Unit Cost” column. Take the two numbers you entered for one row and multiply them. By multiplying the “Quantity” of a given product by its “Unit Cost” you will arrive at the “Amount” that is owed. This result must be documented in the last column. The “Total Products” box at the bottom of this column will need the sum of every “Amount” in it to complete the table. The next invoice section will seek a definition to the time that the Cleaning Client must compensate the Industrial Cleaning Company for. This table’s first area of attention is titled “Description” as well and will refer to the date/shift or job reference number/name being billed. Separate all such billable hours by listing only one per row. The “Labor” table’s next segment will need the number of “Hours” spent on a cleaning job recorded and the Industrial Cleaner’s “Hourly Rate” produced…each record must correspond to the information you supplied the first column here. The two columns you have reported figures in will need to be multiplied for every row in the “Labor” table. It is important that you carefully perform this calculation then produce its results as a dollar “Amount” in the last column. These dollar values, in turn, should be added to one number in “Total Labor.”
Our next responsibility to the Industrial Cleaning Client is to produce a summary of the total cleaning charges that must be paid to satisfy this invoice. For this, refer to your “Total Products” entry and your “Total Labor” entry, add them to one another and display this sum in the “Subtotal” box. 
You may be required to charge the Cleaning Client local or federal taxes on behalf of the government. If so, record the amount in “Tax.” The “Total” will present the sum of “Subtotal” and “Tax” as the amount the Cleaning Client must pay.
5 – Unaddressed Content May Be Included At Will
The sentence directly to the left of the invoice “Total” will need some clarification on your part if it is to be included with this paperwork. After the term “…Due Within#” furnish the maximum number of days the Industrial Cleaning Client is allowed as a grace period when he or she would be able to pay on time. The statement section “Comments Or Special Instructions” is set to receive any additional details, disclosures, instructions, or information left out thus far.
How to Write in Excel
Download: Microsoft Excel (.xlsx)
1 – The Industrial Cleaner Invoice Is Obtainable As A Spreadsheet
The words “Microsoft Excel (.xlsx)” above these instructions will give you access to the file location where the invoice imaged above can be saved (and worked on) as a spreadsheet.
2 – Identify The Industrial Cleaner’s Company
The cells A1, A2, and A3 have been reserved so that the Recipient or Industrial Cleaning Client will be able to quickly identify the origin of this bill. To make this information available in a prominent manner, import the logo for the Industrial Cleaning Company, enter its entire legal “Company Name,” and input the full “Name” of this document’s Sender to this sheet using these first three cells in the first column. 
The business address where payments and correspondence will reach the Sender is the first contact item we will display in addition to its identity. Cell A4, cell A5, as well as cell A6, required the Industrial Cleaner’s mailing address produced to their contents. Each of the labels in each cell will ask for a specific address line. Now, the “E-Mail” label requests the electronic mail address where the Industrial Cleaner receives emails. Furnish this address as requested. Cell A8 is the final Industrial Cleaner contact item required. Place this entity’s telephone number in this cell.
2 – Attach The Industrial Cleaning Client’s Billing Address To This Invoice
Our next step is found in cell F4. Here, the “Invoice #” assigned by the Industrial Cleaner to this transaction and work should be displayed. Notice the adjacent cell (H4) will contain a default invoice “Date” which can be changed if desired. This will give a unique identity to the information gathered on this sheet. Details regarding the entity intended to receive and pay for this invoice will need to be placed in the “Bill To” section. Cell A11 will begin this process with the Industrial Cleaning Client “Name.” 
Produce the Industrial Cleaning Client’s billing address in the three cells beneath the “Name” you reported.
3 – Formally Declare The Items And Work Being Billed
The two invoice tables in the next part of this worksheet, beginning on row 16, allow an above-board report supporting the final amount that must be paid. In the initial table, starting with row 17, list all the merchandise or every supply that will be purchased with this payment in the first column of the first table (column A, “Products”). Keep in mind you will need to supply some numbers so keep every product on its own row. 
The next two columns (F and G) will be the two components of a formula that will present the owed dollar amounts in column H. Thus, consult your records then report how many of each Industrial Cleaning product was ordered in column F, “Quantity.” Follow this with the price of just one of these products in “Unit Price” (column G). The next section, titled with the bold word “Labor,” will act as a log of “Hours” for the benefit of the Industrial Cleaning Client. The “A” column or, as labeled, the “Description” detailing each shift, date, or contract number worked should be named on its row. Consult the logbooks of the Industrial Cleaner then fill in how many “Hours” the cleaning took in column F and the pay rate that will be applied to that cleaning in column G. As with the table above several values will populate throughout this sheet in the “H” column (known as “Amount”). The last table is brief and requires only one more value. Locate “Tax” (cell H34) in the three-cell table in the bottom right of this spreadsheet then fill in the government required taxes for this invoice (consult your local and state tax codes).
4 – Include Some Recommended Terms And Present Additional Information At Your Convenience
If the Industrial Cleaner intends to receive payment only within a certain number of days of its receipt before it is believed late or delinquent, then record this number in place of the brackets in cell A35
Additional content will be accepted in cell A36 if more room or subjects are required.
