Delivery Invoice Template

Delivery Invoice Template was developed as both an in-office document and on-site paperwork. The purpose of paperwork will be to detail a delivery service provided and request the owed payment. Only the Delivery Service that intends to receive payment directly from the Client should fill out and dispense this paperwork. Also, any signatures required as proof of completion (often necessary for payment) must be included on the paperwork it was submitted on if the invoice itself is not signed at the point(s) of receipt.

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Bill To
Line Item

How to Write in PDF and MS Word

Download: Adobe PDF & Microsoft Word (.docx)

1 – View And Download Your Delivery Invoice

Download the paperwork required to develop an invoice for a delivery requiring payment. You may choose to use a PDF or Word version of this document (at your discretion) by accessing it through the appropriately designated button.


2 – Identify The Delivery Company

The first field of this invoice currently contains the text “Company Name.” Delete these words then type in the legal name of the Delivery Company requiring payment.      After naming the Delivery Company, use the “Name” line to introduce the Delivery Company Representative that possesses the authority to discuss this invoice on the Delivery Company’s behalf.           The “Street Address” of the Delivery Company is the next labeled line and requires the building number, street name, and (if applicable) suite number of the Delivery Company’s mailing address. Its “City, State, Country,” and “ZIP Code” will be expected as separate items on the next two lines.        Next, the Delivery Company’s current “Phone” number must be displayed. Locate the line to the right of this label then input this business line accordingly.  The final line expects the “E-Mail” address where the Delivery Company may be reached.         


3 – Invoice The Delivery Customer Directly

Next, we shall make a display of some details used to identify the delivery invoice being developed. The first line under the header, designated with the label “Invoice #,” requests a unique number attached to the Delivery Client and job being billed.                    Input the “Date” for this delivery invoice directly across the page on the appropriate blank line.                     Immediately after this document’s identification, you must address the Delivery Client directly. Under “Bill To,” locate then fill in the the “Name” line with the legal name of the Delivery Customer, then the this Party’s building number, street name or number, and suite number to the “Street Address” line, and the accompanying “City, State, Country,” and “ZIP Code”     


4 – Produce The Details For The Completed Delivery

The table included in this delivery invoice anticipates a complete report in the “Description” box. This report should present the delivery details. Ideally, this will consist of the delivery date, pick up location, delivery location, and if relevant the pieces and weights involved.                                The box with the “Amount” heading is reserved for entry of the exact price the Delivery Company has set for the service provided                   The next two boxes serve as both a summary and a breakdown. First, add all the prices you recorded in the above box (“Amount”) to one value and enter it in box designated as “Subtotal.” Once you’ve finished this, record the “Tax” that must be added as a dollar amount in the next box down.           The two values you’ve just named as the delivery “Subtotal” and the “Tax” required must be combined to one sum. Enter this sum after the word “Total.”        The sentence beginning with the phrase “Payment Is Due” is the next item of the delivery invoice designed to accept information. Here, the maximum amount of days that may elapse without payment or penalty to the Delivery Customer should be recorded on the blank space between the “#” sign and the word “Days”     The “Comments Or Special Instructions” label is attached to two blank lines. You may use this area to produce content or material that should accompany the invoice.                 


How to Write in MS Excel

Download: Microsoft Excel (.xlsx)

1 – Save The Excel Document Provided To Bill Delivery Customers

Your delivery invoice can be downloaded as an Excel sheet. This gives you the option of working with it as is or setting it up with any formulas that may be necessary. Obtain it with the “Excel” button or the text-link above this statement.


2 – An Invoice Number Must Be Attached To This Delivery

It is standard procedure in many businesses to assign a specific set of digits as a reference point to an important document. Here, this I.D. is referred to as an invoice number. Before we begin naming the entities involved and providing the relevant details, we must substitute the current contents of cell F4 with the assigned invoice number for this transaction. Once you have done this, you may continue, unless you wish to assign an invoice “Date” different from the default in cell H4.             


3 – Name The Delivery Service And Its Client

Now that you have acquired this paperwork, opened it, and identified it, you must provide it with some details. Cells A1 and A2 will be an area of display for the logo/banner used by the Delivery Service (A1) and its legal business name (A2).                                      The next field down (A3), requests the “Name” of the Preparer of this paperwork or the individual whom its Recipient may contact if necessary.                Input the Delivery Business’ office address down the next three fields using each labeled field to provide one address line.  In this manner, you can record the “Street Address,” “City, State, Country,” and the “Zip Code” for this address as line items in cell A4, A5, and A6.                  Alternate forms of contact are expected in this initial area of the invoice. Namely, the “E-Mail” and “Phone” number where inquiries or arrangements regarding this bill can be pursued. Supply this content in cells A7 and A8 accordingly.

The Customer that will pay for this delivery is the next topic to be dealt with. In cell A11, you will have to enter the “Name” of this entity to begin the “Bill To” section.                                Complete the “Bill To” section using cells A12 through A14. Here, the Delivery Customer’s billing address is necessary. Place each component in its own field with this series of cells beginning with the “Street Address” in cell A12 and ending with the “Zip Code” in cell A14.                         


4 – Provide Documentation Of The Delivery And Its Cost

The main topic of this paperwork is a delivery that has either been commissioned or completed. Naturally, the Delivery Customer will expect some details of the delivery being billed so cell A17 (or “Description) has been set to accept and display a large amount of information. This material can consist of the delivery date(s), pieces and weights, and if possible a signature from the Delivery Recipient.                                        The “Amount” that will be charged by the Delivery Service purely for the delivery itself and any additional costs must be documented clearly in the next cell on the same row (H17).                                 A “Subtotal” field (H18) enables (and requires) the sum of every dollar “Amount” you listed above it. Produce this sum as requested.             Calculate the “Tax” (H19) that is owed by the Delivery Customer then display it accordingly                                   The “Total” field (H20) is where the final value the Delivery Customer must pay when responding to this paperwork. To calculate this number, simply add the “Subtotal” of the delivery(ies) made to the “Tax” that must be paid.                                                   The statement displayed in the next cell down (A21) enables you to inform the Delivery Customer that payment is due within a certain time. Define it by entering how many days make up this period in place of the brackets before the word “Days.”

Additional payment instructions or material further defining the service (i.e. original freight forwarding paperwork, bills of lading, receipt signature, etc.) in cell A22.