Electronic Repair Invoice Template

Electronic Repair Invoice Template functions as both a way to inform Clientele of a payable bill and to aid the generating entity in keeping track of its books. This paperwork will be structured with the format and basic terminology necessary to accomplish these tasks and will provide a few guiding labels to aid in its completion. You may do the work by hand using a printout, enter it onscreen with a PDF or Word program, or even obtain a spreadsheet version that will perform the calculations required for you. Whichever format you are most comfortable with, make sure your references are handy since, an accurately filled document will minimize any delays in payment or record keeping.

Salary & Hourly Wage ($/hr)

  • Salary: $57,890/yr (source: BLS)
  • Hourly Wage: $27.83/hr (source: BLS)

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Bill To
Line Item

How to Write in PDF and Word

Download: Adobe PDF & Microsoft Word (.docx)

1 – Your Electronic Repair Job Should Be Billed With This Paperwork

Your Customer can be sent the invoice available on this page when you seek payment for an electronic repair job. The buttons prominently presented on this page (“Adobe PDF” and “MS Word”) will give you the ability to retrieve this file at your convenience in either of these file formats.

2 – Make Sure Your Customers Are Able To Contact You Conveniently

The first field on this page will contain a larger font format then the ones below it. The legal “Company Name” of your Electronic Repair Business  It is imperative that your Electronic Repair Customers have the information they require to contact you regarding this bill. The information they need for this task can easily be displayed by tending to the first set of blank spaces on this page (at top of this page). Notice this area requests the same information usually seen on a business card and will request your “Name,” business address, “Phone” Number and “E-mail” in a similar order and format.


3 – Apply The Invoice Number To The Electronic Repair Customer And Job

The transaction or document number used to keep track of this job in your books is a standard requirement for this type of paperwork. The lines “Invoice #” and “Date” will each request the items that most Customers expect to have at their disposal. Make sure to submit this information accurately. The words “Bill To” underneath the invoice number you just recorded serve to match an entity to the invoice number above and the total charges you will present through this bill. This area contains several blank spaces labeled to receive the name and address of the entity you intend to hold responsible the customer job this paperwork pertains to.


4 – Deliver Several Details Before Presenting The Total Due

The Electronics Technician may have had to use or obtain parts that your Company plans on billing to the Repair Customer. Locate the first table on this page, “Material,” then use the first column as a place to inform the Client of each part or piece acquired for the repair. For the purposes of this table, make sure that each such part is listed on its own row. The Repair Customer may not be aware of how many parts were used or what each one is priced at. The second column “Quantity” enables a clean report on the number of each electronics part used for the Customer’s benefit and the next column will require the price of one item submitted.  You will be required to engage in two calculations for the benefit of this table. The last cell of each row will need a specific number displayed in it. Multiply the “Quantity” or an ordered part by its “Unit Cost” then submit it to the last box of the row you are working on. If you intend to collect owed money for the “Labor” required to repair the electronics then, turn your attention to the second table in this paperwork. The “Description” column of this section needs a calendar date or a contract number that defines when the Technician worked on the electronics repair. Your Electronics Repair Customer will wish to see what is involved in determining the cost of the “Labor” he or she is responsible to pay for. This requires documentation of the number of “Hours” the Mechanic worked on each day or contract number in the second column and a report on his or her “Hourly Rate.” These last two items will need to be multiplied with one another so the “Amount” the Electronics Repair Customer must pay for the Technicians time can be placed in the last column of his table.


5 – Present The Payable Amount In Print With Applicable Terms

Our previous tasks have identified several relevant (and required) pieces of information allowing this invoice to define itself and a host of other details regarding the electronics repair assignment. Our current job will be to add the dollar amounts placed in the last column, placing certain results as we go, until wi deliver the final cost of this repair job. First, Add all the figures in the “Amount” column for both tables and report the sum in the last cell of its respective column. When you are done the “Total Material” box and “Total Labor” box will each feature a dollar amount representing the sum of the figures above it. You must now take both figures (“Total Material” and “Total Service”), add them, then make a submission of this value to the “Subtotal” box. Next, calculate and submit the “Tax” for this electronic repair job in the next box.  Add “Subtotal” and “Tax” then use the “Total” box to inform the Electronic Repair Customer of the full dollar amount he or she must pay. More often than not, an Electronics Repair Business will want its Clients to remit payment as soon as possible. Many Clients will however some may not. Thus, locate cell A35 then inform your Electronics Repair Customer that he or she will have a deadline to pay this invoice upon receiving this invoice. Determine the number of days you will wait for payment then substitute this number for the symbol after the term “Payment Is Due” and before the word “Days.”  Any information due to the Electronic Repair Customer pertaining to this job or this paperwork should be included just after the word “…Instructions” near the bottom of the page.


How to Write in Excel

Download: Microsoft Excel (.xlsx)

1 – Use The File On This Page To Bill An Electronics Repair Customer Using Excel

Select the button labeled “MS Excel” then follow the prompt to save a copy of this billing template for yourself.


2 – Utilize The First Column As An Area To Define The Parties

We will begin supplying the data required by this template with cell A1. Use this field as a place to feature your Electronics Repair Business Logo and the field below it (cell A2) with the legal name of the Electronics Repair Business. Your Customers will be used to seeing valid and up-to-date contact information for any entity sending them an invoice. In fact, this is nearly considered a mandatory item for this paperwork by the general population. Several cells have been distinguished with the labels naming different components (i.e. “Name,” “Street Address,” etc.) in column A. Beginning with the first of these fields (cell A3) and moving down column A to the last of these fields (cell A9), input your name, business address, email address, and office phone number In addition to your information, you should have your reference material on this job handy so that you can include your Electronic Repair Client’s mailing information as well. This will, naturally, require you have his or her full name as well as the billing address he or she submitted to your company. The “Bill To” section has been set aside specifically for this purpose. Thus, make use of cells A11, A12, A13, and A14 to assign the Electronic Repair Customer’s name and address as the responsible party for satisfying the payable items on this bill. Make sure this address is up to date.


3 – Bind This Invoice To the Electronic Repair Job Utilizing The Tables Presented

The standard billing procedures employed by most companies will include a predetermined invoice number be assigned to the paperwork tracking the amount owed and paid for an electronics repair job. If your entity does not use such a document tracking method, it is strongly recommended you that you decide upon an ID number for this document then place it in cell F4 (underneath the heading “Invoice #”). Beside this, another common method of identifying this paperwork is displayed: the invoice date. By default, cell H4 will display this date as the current calendar date but it can be any calendar date that should be reasonably associated with this bill. You will want the full amount the Electronics Repair Customer owes for a certain job calculated and conveyed to your Customer. However, the Customer will want to see what he or she is paying for and thus requires more information than the total price of the electronics repair job. This need can be answered quite well by utilizing two areas of this sheet where the “Material” and “Labor” table are featured. Each of these tables will contain the formulas you need to produce the dollar value you need your Customer to pay.  The process of billing this Client will start with a list of all the electronic parts the Technician needed to fix the Customer’s equipment input to the first Column of the “Material” table. Begin with row 18 and document each part on its own row. You will then need to work across these columns by tallying the total number of each of the parts needed for this repair and supplying this tally to the “Quantity” column of the same row. Make sure to also include the “Unit Price” of the part you are speaking about in column G of the same row. Once you have supplied the “Unit Price,” Excel will multiply it by the “Quantity” you entered and display it as the “Amount” the Customer must pay for the parts you list on that row. If more than one type of part is listed (on two rows) then Excel will include this in the field “Total Material” (cell H23). The “Labor” section will have a similar function that requires detail as well. This section will calculate and present the total payable amount for each Technician shift worked then present the sum of these dollar amounts. Begin this process with the project number, contract number, or calendar day shift defining the time the Technician worked in the “Description” area of this table (starting with cell A26). Each such entry must be accompanied by the number of “Hours” worked during the reported period explained in column A and the “Hourly Rate” commanded for that Technician (column G). This table can only perform the required calculations if you supply information to both columns F and G. Thus, if the Technician only worked part of an hour, you may report it as a decimal (i.e. one-half hour is .5 hours, 15 minutes is .25 hours) but it must be reported in column G under “Hours.”

Finally, you will have to make sure you are abreast of the applicable tax laws that apply to your Electronics Repair Service. The dollar amount in “Tax” that is payable by the Electronics Repair Customer should be entered in the cell H34. This figure will be included in the final dollar amount presented to your Electronics Repair Customer.


4 – Spell Out Your Payment Terms For The Repairs

Note the sentence with the terminology “Payment Is Due…” in cell A35. Use this wording to let your Electronics Repair Clientele the company policy on payments. Replace the bracketed symbol with the number of days the concerned Electronics Repair Service will be willing to wait for payment and still consider it on time.  The cell below this (A36) enables you to support this statement by providing items such what an acceptable form of payment is, any applicable late penalties, and/or information the Customer may find helpful. Filling out these two cells with the requested information is somewhat optional but recommended.