The Appliance Repair Work Order Template should be a standard part of a Company’s ordering process in that it will enable both the Appliance Repair and Maintenance Service and the Client to set some initial aspects of their professional relationship in writing. As many would agree, the initial stages of Client’s request for services will frame the work that will be done and the price that will be owed for that work. By documenting these items, both Parties can enjoy a certain security in having a clear paper trail at the onset of a project. This will promote a higher level of communication in most cases. Either the Appliance Repair and Maintenance Service or the Client may fill this paperwork out so long as the proper information is reported, and the Client signs the completed product thereby indicating he or she will honor the payment obligation set by the work order at-hand.
How to Write an Appliance Repair Work Order in PDF & MS Word
Download; Adobe PDF Or Microsoft Word
Step 1 – Obtain The Appliance Repair Work Order From this Site
The “Adobe PDF” link and the button in the sample’s caption area (labeled “PDF”) both deliver access to the Appliance Repair Work Order Template. If you prefer to work with a word processing file, then you may also use the “Word” button or “Microsoft Word (.docx)” link presented on this site to save this template in the desired format.
Step 2 – Directly Address The Appliance Repair Technician Or Business
The Appliance Repair Contractor or the Repair Business receiving this document should be identified as the provider of the commissioned repair. We can assign this document to the Appliance Repair Contractor (or Business) by entering the legal “Company Name” of the Entity being asked to repair the concerned appliance in the text field found at the top of the page. 
The “Name” of the Appliance Repair Company’s Employee or that of the Contractor should be submitted on the first labeled line following the above text box. Ideally, this will be the same Appliance Repair Employee authorized to handle any correspondence regarding the information required for this document. This repair request should also attach the mailing address where the Appliance Repair Contractor or Company can be contacted or reached by mail. Some labeled blank lines labeled with content you would require for a mailing address have been placed in this header for this reason. Thus, satisfy the “Street Address” (i.e. building/street/unit number or P.O. Box Number), the “City, State, Country,” and “Zip Code” lines with this information. The two empty lines closing the Appliance Repair Contractor (or Company) introduction have been attached to the “Phone” and “E-Mail” labels. Both these items should be supplied with content needed to reliably reach the Appliance Repair Contractor or Company during business hours.
Step 3 – Furnish The Appliance Repair’s Filing Material
The shaded bar dividing the Appliance Repair Contractor (or Company) information from the body of this document should also be completed with some information. The “Work Order #” line on the left will seek the docket or filing number assigned to the appliance repair request being submitted. Furnish this for the convenience of all Parties involved. 
The “Date” line on the right-hand side of the bar intends to list the exact day when this request for an appliance repair is first made. Establish this “Date” by entering it in a standard format.
Step 4 – Attach The Appliance Repair Client To This Paperwork
The next section, titled with the words “Client Information,” seeks a clear detail as to who requires the appliance to be repaired. Typically, this is the Owner. Furnish his or her “Name” on the blank line underneath the title. 
The “E-Mail” and “Phone” lines presented here both refer to the Appliance Repair Client just named. Submit this Party’s formal contact material to these lines. The “Client Information” section should further define the identity of the concerned Repair Client with a presentation of his or her complete mailing address. This content is expected in the form of three entries therefore locate then supply the blank line “Street Address,” “City, State, Country,” and “Zip Code” with the Appliance Repair Client’s mailing address.
Step 5 – Establish The Dates Of The Intended Appliance Repair
The “Order” section, found on the right, presents two labeled lines. Register the “Expected Start Date” for the appliance repair on the first blank line. Use the second blank line of the “Order” section to submit the desired “Expected End Date” of the appliance repair. That is, the calendar date when the repair should be completed.
Step 6 – Catalogue All Billable Supplies, Parts, And Pieces Required
Often, when any piece of equipment must be repaired, certain supplies or parts must be paid for. If the Appliance Repair Contractor or Business intends to collect money for any physical item associated with this repair (whether it is an appliance part or a finished product), then an adequate inventory of these billables should be presented for review along with the appropriate pricing information. The “Material” table will accept a list of all such billables as its report for the first column (or “Description”). 
The number of the appliance parts or products that must be used or are required to satisfy the Customer should be dispensed to the second column, named “Quantity,” on the same row as the product this number concerns. The third column to be discussed is titled “Unit Cost.” The record you furnish to the rows here should be the precise amount of money expected for one unit or piece of that row’s billable appliance part or product. Multiplication of the two numbers must now be performed across each row. The result is the “Amount” the Appliance Repair Client owes for the concerned item. Report this in the final column. The “Total Material” box at the end of “Amount” expects to document the full “Amount” expected for the “Material” used or ordered for the appliance repair. Reach this “Total Material” figure by adding all amounts to the sum you present in this text-box.
Step 7 – Document All Billable Appliance Repair Hours
The “Service” table that follows will deal with the second topic involved with most work. Here we will discuss the time that will be spent repairing the appliance and the payment for this time. First, basic accounting for this time must be made by reporting information such as the project name or dates and times of work. 
The “Hours” portion of this appliance repair’s “Service” table should be supplied with a list of the total number of “Hours” that will be worked during the project that was listed (by name, number, or service agreement title/date) in the first column or the defined work shift presented on that row. An “Hourly Rate” the Appliance Repair Contractor (or Company) will apply to the repair “Hours” listed must be reported in the third column. The last column of the appliance repair’s “Service” table reserves itself for your entry of the “Hours” multiplied by the “hourly Rate” on each row. Keep in mind this table necessitates that you work across each row to produce the owed “Amount” in the final column.
Step 8 – Deliver The Final Owed Amount For The Appliance Repair
The “Subtotal” textbox making up the first row of the third table is meant to present the total appliance repair costs without including any taxes. Add the reported value in “Total Material” to the “Total Service” then furnish the result in “Subtotal.” 
As indicated, the topic of how much will be owed in sales and service taxes for the “Subtotal.” Use the current and governing “Tax” codes to determine the sales or service taxes that should be paid with the “Subtotal.” Once this figure has been calculated place it in the field labeled “Tax.” The “Total” that must be paid will be the dollar amount resulting from the addition of the “Subtotal” and “Tax.”
Step 9 – Register The Preparer’s Identity
The individual who has gathered and reported information to the sections above should be named on the blank line after “Work Order Completed By”
Step 10 – Input More Content Regarding The Commissioned Appliance Repair If Needed
The “Comments Or Suggestions” section following the appliance repair tables displays two blank lines where any provisions left undiscussed may be documented if required. 
Step 11 – Finalize The Appliance Request With The Client Signature
The “Client Signature” line of this page will verify the Appliance Repair Customer’s intention to cooperate with the repair and pay for it.
How to Write an Appliance Repair Work Order in MS Excel
Download; Microsoft Excel
Step 1 – Obtain The Excel Version Of The Appliance Repair Work Order
The Appliance Repair work Order Template is a downloadable spreadsheet set to the “Excel” format. You can use the button captioning the sample image with this file type or the “Microsoft Excel (.xlsx)link in this section of the site to save this file for your use.
Step 2 – Furnish The Header With The Appliance Repair Company’s Information
The work order you have acquired is divided by several sections that deal with a specific topic. The first of these topics is the Appliance Repair Business formally being commissioned for its repair and maintenance services. This Party’s logo image is expected as the first record in column A. Thus, find cell A1 then, insert this object directly to its contents. 
Cell A2 continues this subject matter with a request by label for the “Company Name” of the Appliance Repair Business at the focus of this document. The next field in this column, cell A3, uses its label to request entry of the Recipient’s “Name.” Thus, present the full “Name” of the Employee responsible for receiving work orders on behalf of the Appliance Repair Business or the “Name” of the Contracted Repair Technician by replacing the current “Name” label with this individual’s identity. The next three fields down column A display the placeholding text “Street Address” in cell A4, “City, State, Country” in cell A5, and “Zip Code” in cell A6. Replace every object with the information it requests from the Appliance Repair Business’ formal mailing address. Generally, many will opt for direct contact with an Appliance Repair Business especially since this often happens when an important tool has broken down. Thus, furnish cell A7 (“E-Mail”) and cell A8 (“Phone”) with the direct contact information each of these fields request through the placeholders they display.
Step 3 – Submit The Appliance Repair’s Record-Keeping Material
This paperwork will represent a request for the repair services of its Recipient. To keep track of this submitted request, it is recommended that an ID number be assigned to it strictly for the purpose of record-keeping. Cell F5 has been titled with the words “Work Order” and set to receive your entry of this filing number. Notice that adjacent to this field is the “Date” field. Attaching a “Date” to the record number for this request will greatly improve its distinction in a system thus, either review and confirm the current “Date” as that of the appliance repair request or change it to the date you wish used.
Step 4 – Include The Appliance Repair Customer’s Identity
The Appliance Repair Customer must be documented to this role in the “Client Information” area of the work order. The first few cells here are geared to display the “Name” (A11) then the “Street Address” (cell A12), “City, State, Country” (cell A13) as well as the “Zip Code” (cell A14) of the Appliance Repair Client. Make sure the address you supply to this area is the mailing address the Appliance Repair Client wishes any paper correspondence and project packages sent. Cell A15, presenting the “E-Mail” label, and cell A16 (“Phone”) expect the Appliance Repair Customer’s currently monitored “E-Mail” address and daytime “Phone” number reported.
Step 5 – Register The Work Dates Expected For The Appliance Repair
Directly across the work request being made another section titled “Order” expects a basic date range to be set for the repair. Cell F11 requires the first date of this range, the “Expected Start Date,” to be reported to its content while cell G12 must be supplied with the “Expected End Date” of the appliance repair job.
Step 6 – Account For The Appliance Repair Materials Cost
It is now time to discuss the appliance repair the Client wishes completed by the Work Order Recipient. Column A of the “Material” table requires that documentation of the tangible products or supplies needed by the Client for this repair. Produce the name or product number of each tangible repair item requiring payment in the “Description” column of the “Material” table. 
Generate the number of repair items to be paid for in Column F (held by the “Quantity” heading) of this table. The cost of one piece or unit of the repair item reported in the first column should be documented in column G (named “Unit Cost”). Notice that when you enter this cost, it will work with the “Quantity” recorded earlier to produce the “Amount” expected for that item in column H.
Step 7 – Submit The Appliance Repair Service Time Costs
The “Service” hours the Appliance Repair Busines must devote to completing the Client’s wishes should be set in writing. Thus find the “Description” (column A) part of the “Service” table. Use this table to deliver the purpose of the hours that will be spent by recording the contract name and effective date that requires this repair, the dates, and times when it will be conducted, or the name of the project behind the appliance repair in column A. 
The number of “Hours” defining how long the Appliance Repair Contractor will spend on this repair should be reported in the F column (named “Hours”). This report must correspond to the first column repair item that it refers to. Generally, the Appliance Repair Business will require compensation for the time spent working on the job. This will require that a pay rate or “Hourly Rate” be applied to the number of “Hours” recorded. Enter the “Hourly Rate” the Appliance Repair Customer must pay in column G of the “Service” table, otherwise known as the “Hourly Rate” column. Once the “Hourly Rate” is applied with your entry, the contents of the “Amount” column in the “Service” table will generate the “Amount” the Appliance repair Customer must pay for the appliance repair’s “Service” time.
Step 8 – Finalize This Work Order With A Record Of The Tax Owed
Both tables will work together to contribute to the final “Total” payment required for the appliance repair or maintenance material or service that has been defined. Most jurisdictions will require that a sales “Tax” be imposed on the appliance parts or products being paid for. Others will expect a service “Tax” imposed on the work time being billed. Regardless of what the nature of the “Tax” a jurisdiction’s Tax Entity requires to be collected with the “Subtotal” (see cell H35), the dollar value of the imposed “Tax” would need to be presented. Therefore, if a “Tax” has been imposed and must be collected with the appliance repair payment, calculate its value, then furnish it as the content to cell H36 (labeled “Tax”).
Step 9 – Establish The Preparer’s Identity
The person filing the requested content to the sections above should be named to the role of Preparer. Cell A37, displaying the text label “Work Order Completed By,” will require its bracketed content (“Individual’s Name”) be replaced with your identity or that of the Party who will take responsibility for the information above.
Step 10 – Further Discuss The Appliance Repair Job If Desired
Cell A38 will allow the content above to be supported with “Comments Or Suggestions” that either Party would find useful. This cell will also accept any attachment titles that are due for review by the Appliance Repair Contractor or Service and the Customer. It should be noted, that cell A18 is optional and may be left blank. 
Step 9 – Complete The Appliance Repair Request With The Customer’s Signature
Cell A42, above the label “Client Signature,” will need the Appliance Repair Customer to sign his or her name as a testimony that the above information is accurately submitted. Once this signature has been generated for this work order’s verification, the appliance repair may proceed to the next step.
