The Trailer Repair Work Order Template enables the Maintenance or Repair Service utilizing it to set a Customer’s request for service in writing. This can be a powerful tool when handling the initial administrative tasks of documenting a Trailer or Mobile Home Customer’s needs since it will require a consistent process of entry from Customer-to-Customer. Several sections divide this written service request so that each topic it discusses can be easily found upon review.
How to Write in PDF & Word
Download: Adobe PDF or Microsoft Word (.docx)
Step 1 – Open And Save The Trailer Work Order Using The PDF Or Word Options Presented
You can save a copy of the Trailer Repair Work Order using the buttons or links placed on this page. For our purpose, determine whether you prefer working with an “Adobe PDF” file or a “Microsoft Word (.docx)” document. Two links in this section and two buttons near the sample image are labeled with the respective file type they access. Select one of these items, obtain, the form, then save it. For instance, to access the “PDF” version of this paperwork, select the button with this label or the “Adobe PDF” link in this area.
Step 2 – Address The Trailer Repair Service
The Trailer Repair Service being targeted by this request is the first topic of discussion for this template. The header’s first text field, displaying the phrase “Company Name,” expects the Vehicle Or Trailer Repair Shop’s legal Business Name documented in place of the current label. 
Next, directly address the Trailer Repair Mechanic, Contractor, or Service Representative handling this request by typing his or her full “Name” onto the first blank line. The “Street Address” of the Trailer Repair Shop along with the “City, State,” and “Country” in its address are expected entries down the next two lines. This address still requires a final item to be complete. Use the “Zip Code” line presented to attach the appropriate postal code for the Trailer Repair Shop’s business address. The Trailer Repair Shop on the receiving end of this work request should also have the information needed to contact it directly listed. Produce these items on the “Phone” line and the “E-Mail” address lines in the header section.
Step 3 – Start A File On The Trailer Repair Work Being Requested
The “Work Order #” line placed on the right side of the page just below the Trailer Repair Shop’s information is reserved for the filing number the Business will use to store and track this request. Generally, this is a distinct or unique document number that is assigned by the concerned Shop and should be recorded on this line for the use of both Parties. 
Before discussing the specifics behind this request, it is also important to attach a specific “Date” to its filing information. A blank line on the right, “Date,” is reserved specifically for this information.
Step 4 – Identify The Trailer Repair Customer
The full “Name” of the Trailer Repair Customer is a key item of display for this document. This will enable the correct Client Account to be contacted in the future concerning this repair project. Find the bold title “Client Information” then submit the Trailer Repair Client’s identity on the first available line. 
Two items concerning direct contact constitute the entries required for the next couple of empty lines. Utilize the “Client Information” section’s second and third labeled lines to present the Trailer Repair Client’s “E-Mail” information and telephone number where each one is requested.
Closing this section, three blank lines require a submission of the Trailer Repair Client’s complete billing or mailing address. Thus, record the “Street Address” of the Trailer Repair Client then use the final two lines for the “City, State, Country,” and “Zip Code” portions of this address to be included in this section.
Step 5 – Solidify When The Trailer Repair Is Required
The trailer repair should be scheduled to accommodate both the Parties involved. Thus, once the first day of work is settled on, document it. Use the line after “Expected Start Date” for this task. The “Order” section continues with a request for trailer repair’s agreed-upon completion date. Produce this on the “Expected End Date” line.
Step 6 – Distribute All Trailer Parts That Will Be Billed With The Appropriate Pricing
The “Material” table of the next area handles the trailer parts (replacement, accessory, etc.) the Customer is obligated to purchase to be documented. The “Description” column at the beginning of this table will need product name or part number for each trailer item necessary. Produce this list accordingly. 
This table will expect that each entry in the first column will be further defined in the next two. Thus, report how many trailer parts are to be supplied for purchase in the “Quantity” column. Continue to the third column’s request for a “Unit Cost” with documentation of the official price for only one piece of the trailer product. The final column for the row will now use the previous two entries to inform the Trailer Client how much will be owed for the parts on that row. Multiply the “Quantity” of trailer parts with the “Unit Cost” expected for each one, then produce this “Amount” as the last entry for that row. The last entry for the “Amount” column will be the sum of all the trailer part costs. Combine these figures by adding them together in the “Total Material” box at the end of the concerned “Amount” column.
Step 7 – Present The Trailer Repair Service’s Payable Work Time
The “Service” table is ready to discuss the time that will be spent repairing the trailer or performing the requested maintenance tasks. The first column will request that its “Description” display the dates and times when the trailer repair is scheduled, the repair tasks that will be performed, or any other item of information that explains the time that will be spent. 
The length of time the trailer repair will be scheduled for should be logged as well. Furnish the count of “Hours” the trailer repair job will likely require in the second column under “Hours.” Remember to coordinate your entry with any times that were scheduled. A rate for the number of “Hours” spent will need to be defined. That is, the payment the Trailer Repair Shop expects for a single hour of work on the Client’s trailer. Document this for review in the “Hourly Rate” column. Every row in the “Service” table will conclude its discussion on the trailer repair time with the “Amount” that will be billed. Determine the Trailer Repair Shop’s payment for the time defined on a row by multiplying the trailer repair hours with the Shop’s “Hourly Rate” for this job. Furnish this as the last entry for the row where these numbers are recorded. Finally, add every trailer repair “Service” “Amount” to one value. Record this as the “Total Service” payment expected for the trailer repair in the final box of the “Amount” column.
Step 8 – Deliver The Trailer Repair’s Estimated Total
Next, we will add the “Total Material” value of the first table with the “Total Service” value of the second table. This sum is expected in the first field of the third table (designated as the word “Subtotal”). As the label suggests, this value is the payment expected for the parts and the labor but nothing else. 
The “Tax” often required on a transaction where products or services are supplied will now be dispensed. Refer to the current “Tax” codes imposed by the jurisdiction governing this transaction to reach this value then inform the Trailer Repair Client of this “Tax” by inputting it for display in the second box of this table. The final field of the last table holds the “Total” label. This field seeks the sum that will be expected for the trailer repair and must be equal to the repair job’s calculated “Subtotal” with its determined “Tax.”
Step 9 – Identify The Contributing Preparer Behind This Document
Every Person that has supplied definitions should be identified after the phrase “Work Order Completed By”
Step 10 – Discuss Additional Trailer Repair Details As Needed
If more dialogue regarding the trailer repair is needed to complete this request then use the blank lines after “Comments Or Suggestions” to deliver it.
Step 11 – Gain The Trailer Repair Client Signature
The Trailer Repair “Client Signature” is needed to approve the charges that will be placed on his or her account as a result of this repair. The blank line beneath the accpetance statement will must be signed by the, and only by, the Trailer Repair Client.
How to Write in Excel
Download: Microsoft Excel (.xlsx).
Step 1 – Acquire The Trailer Repair Work Order As A Spreadsheet
The “Excel” button, as well as the “Microsoft Excel (.xlsx)” link, on this page enables a download of the displayed work request template using a dialogue box from your browser. Engage this dialogue then save this file.
Step 2 – Open With An Identification Of The Trailer Repair Business
The Trailer Repair Business being addressed through this paperwork should be identified by logo in cell A1 as well as its legal “Company Name” in cell A2. 
Now, direct this request to a specific Party at the Trailer Repair Business by entering the Recipeint’s first, middle, and last “Name” in cell A3. Cell A4, displaying the “Street Address” label, is the first field in a report on the Trailer Repair Business’s mailing address. Record this Company’s first address line in this field (building/street/unit number or P.O. Box Number) then continue with its “City, State, Country,” and “Zip Code” in cells A5 and A6. The “E-Mail” address where the Trailer Repair Company is reachable should be reported in cell A7. Furnish the “Phone” number maintained by the Vehicle Repair Shop in cell A8.
Step 3 – Continue With The Preliminary Filing Information
The filing number that shall unify the information presented through this request should be attached to this trailer repair as its “Work Order” number. Cell F5 has been reserved with some removable text for your entry of this reference information. Cell H5, bearing the word “Date” as a title, officially attaches a filing “Date” for the trailer repair request being developed as from the settings of your computer’s desktop calendar. You may alter this “Date” at-will.
Step 4 – Finish The Opening With The Trailer Repair Customer’s Identity
The area titled as “Client Information” seeks to define the Trailer Repair Customer by “Name” then billing address. Present the Trailer Repair Customer’s legal “Name” in cell A11. 
Proceed to cell A12, A13, then A14 where you must distribute the Trailer Repair Customer “Street Address,” “City, State, Country,” then, lastly, the Trailer Repair Client’s “Zip Code.” Cell A15 and cell A16 display the “E-Mail” label and the “Phone” label. Clear both these fields of content then dispense the Trailer Repair Customer’s email address and telephone number.
Step 5 – Begin A Discussion On The Trailer Repair With The Desired Repair Dates
The word days of the trailer repair will define when the Shope or Mechanic has the time to perform the requested repairs and when the trailer must be made available. The “Expected Start Date” requires the month, day, and year when the first workday must occur produced as this field’s content after the presented label. The expected date of the trailer repair job’s completion is expected in cell G12 after the current label (“Expected End Date”).
Step 6 – Document All Expected Trailer Parts That Will Require Payment
The trailer replacement parts or accessory pieces that are being provided for the repair (if any) can only be billed to the Client if the Client is made aware of these costs beforehand and approves them. To this end, locate the “Material” area of this work request then dispense an account of all trailer replacement or accessory parts that must be purchased down the rows provided in this portion of column A. 
Column F, the second column of the “Material” table, is reserved for the number of trailer replacement or accessory parts needed to be documented. Dispense this “Quantity” as needed by row. Every row with a “Description” must report a “Quantity.” The “Unit Price” portion of the “Material” table, found in column G, should be populated with the price of one of the trailer repair items listed in the first column of that row. This dollar value will multiply with the “Quantity” documented on that same row prompting the result to appear in the H column (otherwise titled “Amount”).
Step 7 – Record The Constructed Schedule For The Trailer Repair
The “Service” table set in the next section of the work order is designed to display the trailer repair time that will need to be paid for. The shifts when the trailer repair will occur can be displayed for review in the “Description” part of the table. You may find this area in column A. Keep in mind that even if reporting the time in and time out is inappropriate some report must be given to explain the time that will be billed, thus, you can also use this part of the table to list the repair tasks that will be performed (if more appropriate). 
This table’s second column, “Hours,” only requires the number of “Hours” the trailer repair will take for the shift or task listed in the first column. Pair off each number of “Hours” with the trailer repair shift or project being referred to earlier on that row. Lastly, solidify how much money per hour must be paid for the trailer repair work discussed on a row by inputting the “Hourly Rate” to the third column (G). The “Amount” column (H) will respond to your entry by multiplying a row’s trailer repair “Hours” by the “Hourly Rate” then displaying the result in its contents (column H).
Step 8 – Report On The Transaction Tax For The Trailer Repair
The “Tax” the Trailer Repair Company must collect from the Customer on this job’s expected payment (see the “Subtotal” in cell H35) should be determined using current “Tax” codes then displayed in cell H36. 
Step 9 – Identify The Trailer Repair Request’s Contributor
In cell A37, the phrase “Work Order Completed By” runs into the label “Individual’s Name.” Clear the label (“Individual’s Name”) from this field then input the full name of the Party who has input content to this sheet. More than one name can be recorded here.
Step 10 – Deliver Any Content Due Required For This Paperwork’s Completion
Cell A38 enables trailer repair “Comments Or Suggestions” to be included with this work order. Use the space provided in this field to present them or if no content is needed, proceed to the next step. 
Step 11 – Obtain The Trailer Repair Customer’s Signature
The Trailer Repair Customer is expected to sign his or her full name ot the “Client Signature” line in cell A42 as proof of authorization to proceed to the next step in obtaining repair for his or her trailer from the Service being commissioned. This signature will obligate the Trailer Repair Client to comply with the payment terms for this repair.
