Irrigation Work Order Template

The Irrigation Work Order Template furnishes an administrative tool that unifies the details of a Client’s irrigation project under one document.  As one of the first steps of a job, this paperwork will seek to solidify the Client’s request and the Irrigation Service Provider’s compensation for the concerned system’s maintenance, upgrade, or repair This allows both Parties to enter a working agreement knowing what to expect from the other while also acting as a written reference for the original details of a project.

How to Write in PDF & Word

Download: Adobe PDF Or Microsoft Word (.docx)

Step 1 – Acquire the Irrigation Work Order Template

Select the “Adobe PDF” link or the adjacent “Microsoft Word (.docx)” to access the Website Development Work Order. Either of these options will produce the

Step 2 – Address The Irrigation Company At The Beginning Of The Request

Prepare this document with an introduction to the Irrigation Company in its header. The “Company Name” text at the top of the page should, thus, be cleared from this area in favor of your presentation of the Irrigation “Company Name.”  Following the first text field will be a section of empty lines. The “Name” of the Irrigation Specialist or Office Worker set to review this request must be displayed on the first of these lines.  The mailing address where the Irrigation Company expects its payments and notices sent as the content of the next two lines. Each will be labeled accordingly so that the “Street Address” will need its presentation separately from the “City, State,” and “Country.” Next, furnish the USPS designated postal code for the above mailing address on the “Zip Code” line. Use the “Phone” line for the production of the Irrigation Company or Specialist’s business telephone number and the “E-Mail” line for the Company’s “E-Mail” address.  


Step 3 – Distribute The Irrigation Project’s Filing Material

Many would recommend making sure this request, representing the early documentation of a service agreement, be prepared with a distinct identification number for the records. Place this number on the line attached to the text label “Work Order #.”  The “Date” to be permanently associated with this paperwork and the irrigation service request being made should be declared. Perform this action on the blank line labeled “Date” in the right-hand area of the work order. 


Step 4 – Identify The Irrigation Customer

The Irrigation Customer generating the request must be identified as the Client who will pay for it. The “Client Information” heading will call attention to this Party’s identity and require that an entry of the Irrigation Customer’s “Name,” “E-Mail” address, and the “Phone” number be distributed to the first three available lines.  Additionally, the mailing address or the billing address that the Irrigation Customer has indicated his or her future paper correspondence regarding this paperwork and the request it represents be sent should be documented. The lines labeled as “Street Address” and “City, State, Country” as well as “Zip Code” presents an ideal area for your entries to be made. Submit the Irrigation Customer mailing/billing address to the “Client Information” section using its final three lines to do so.  


Step 5 – Properly Bill For The Irrigation Products

The first date that the irrigation service may commence is required. This date will help organize the schedules of both Parties and is reserved by the line labeled with the wording “Expected Start Date.” Another way to help reserve the time needed for the irrigation project will be to name its due date. The “Expected End Date” label is attached to the blank line where your entry of the irrigation project’s final work date must be displayed.    


Step 6 – Define The Irrigation System Needs Of The Client

This paperwork shall continue with a few tables meant to stage some basic facts of the irrigation project. The “Material” for the irrigation project is the first discussion. Use the column defined with the “Description” title in the “Material” table to define the irrigation system parts, products, accessories, or upgrades that will be needed for the request to be fulfilled. This initial area of the table is especially important since the Irrigation Customer must authorize the use of an item as well as payment for it before it is used or billed. Now that an irrigation product has been defined, the number needed for the Customer requires solidification. Use the “Quantity” column adjacent to the irrigation product “Description” to inform the Customer how many units of the irrigation product will be needed then priced for payment. 

To price an irrigation product (i.e. physical system parts, accessories, or upgrades), document how much one will cost in the third column of this table (named with the text “Unit Cost”).  The payment that will have to be submitted in exchange for the discussed system part, accessory, or physical upgrade must be calculated for the Irrigation Customer then presented in the last column. This “Amount” can be reached by working across each irrigation product row completed thus far to multiply its “Quantity” and “Unit Cost.” Once done place the determined “Amount” in the final column.  The “Material” table defining the irrigation products needed will now have an “Amount” listed for every listed product. Add the values of these amounts as the irrigation project’s “Total Material” cost. The last field of the “Amount” column has been reserved for this report.  


Step 7 – Present The Irrigation Service Technician’s Schedule

Naturally, the Irrigation Specialist will require time to install, repair, or maintain the concerned system. His or her billable time is the subject of the “Service” table appearing next on this page. The introductory column for this table, “Description,” must be presented with the full schedule the Irrigation Specialist expects to work on the system. Handle this task with a recording of each anticipated work date. Some additional “Description” is recommended so also report the times when work will occur that day (or shift) or, if this content is unavailable, the scheduled irrigation system service tasks to take place on the reported date.  The second column intends to further define the workday scheduled. Count the Irrigation Specialist’s work “Hours” for the concerned shift date then display this number in the second column. The Irrigation Specialist’s compensation will be based on the hourly wage he or she earns during the job. Place the “Hourly Rate” expected by the Irrigation Specialist in the third column.  Complete the report on the Irrigation Specialist’s “Service” pay for this job in the “Amount” column. Two different items will be needed here beginning with the “Amount” the Irrigation Specialist will be paid for the shift listed on a specific row. To determine the Irrigation Specialist’s wages for a shift, multiply its “Hours” with the appropriate “Hourly Wage.” Declare this “Amount” on that same row in the last column.  The last text field in “Amount” beards the label needed to indicate how much the Irrigation Specialist will be paid for all the “Service” defined in this table’s rows. Sum up the amounts entered to the “Total Service” box to inform the Irrigation Customer how much will be billed for the time spent on the system.  


Step 8 – Self-Report As The Recorder Of This Content

The “Subtotal” table placed below the reports on the irrigation job’s product costs and the Specialist’s expected compensation act to summarize these objects. Begin by adding the “Total Material” cost of the job with the Irrigation Specialist’s “Total Service” charge. The result is considered the irrigation project’s anticipated “Subtotal” and must be recorded where requested. 

The “Tax” that may need to be collected on the irrigation system parts, products, accessories, or physical upgrades any service or value-added “Tax” expected by the ruling Tax Entity should be presented separately from the irrigation project “Subtotal.” Use the “Tax” box to document the transaction taxes that will be collected on the “Subtotal.

The “Total” field found at the end of this brief table is placed to inform the Irrigation Client of the full payment that will be expected in exchange for the irrigation system’s maintenance, upgrade, or repairs. Add the value recorded as the irrigation project’s “Subtotal” to that calculated in the “Tax” field to reach the irrigation project’s “Total” expected charge to the Customer.


Step 9 – Identify The Irrigation Job’s Reporter

Any Party contributing to the irrigation service request above through the act of producing content must be named after “Work Order Completed By…” 


Step 10 – Continue Discussing The Website, The Service Requirements, Or The Client

A wealth of information has been documented to define the irrigation project above however some jobs or Parties may with more information delivered to the other beyond the above content. If this is the case, an optional area of presentation is available. Locate the “Comments Or Suggestions” statement near the bottom of this page then use the space it provides for additional presentations.  


Step 11 – Obtain Signature Authorization From The Website Development Client

The Irrigation Customer who will be billed must approve of the system products that must be purchased along with the time that will be spent maintaining or repairing the irrigation system. This approval can be shown by his or her signature on the blank line just before the parentheses label “Client Signature.” Only the Irrigation Customer can perform this authorization and only by reviewing and signing the above paperwork.


How to Write in Excel

Download: Microsoft Excel (.xlsx)


Step 1 – Save The Irrigation Work Order Template In The Spreadsheet Format

The Irrigation Work Order Template can be saved directly from this page to your machine through the “Microsoft Excel (.xlsx)” link above. This will enable you to use your copy of “Excel” to work on this request while benefitting from a few predetermined formulas. The button naming this program (“Excel”) can also be used to gain this file.

Step 2 – Introduce The Irrigation Company Or Contracted Technician

The spreadsheet opens with a basic header where some preliminary information must be produced. The first of which should remain consistent across Clients since it focuses on the Irrigation Company or Contracted Technician being commissioned. The logo of this Entity is the first item requested. To satisfy this requirement, clear cell A1 of the clipart and “Add Your Company Logo Here” placeholding text. Insert the Irrigation Company or Professional Technician’s business logo as a replacement for these items.  Cell A2 and Cell A3 will act to further define the Irrigation Company or Professional Technician. The full Irrigation “Company Name” or the Professional Technician’s Professional Name should replace the large font text “Company Name” in cell A2 and the complete “Name” of the Irrigation Company Employee or Professional Technician this request targets should be produced to populate cell A3. The fields below the Irrigation Service Provider’s “Company Name” (or that of the Professional Technician) and the Recipient’s Identity must be used as a staging area to document the Irrigation Business’ complete mailing address. Notice the two labels (“Street Address” in cell A4 and “City, State, Country” in cell A5) call for the address lines to listed independently of the appropriate “Zip Code” (in cell A6).   The “E-Mail” address the Irrigation Company or Professional Technician utilizes to communicate with Clients is expected in cell A7. Lastly, dispense the Irrigation Company (or Business) “Phone” number to cell A8.    


Step 3 – Attach The Irrigation Job’s Filing Material

The introductory information for this document will conclude with the right side of the upper portion of the page. Here, the field reading as “No” (cell F5) should be cleared of content. Once done, the irrigation project “Work Order” number must be presented as a replacement. Make sure the irrigation project’s filing number is a unique document identification number in the Irrigation Company (or Professional Technician’s) record system before continuing.      The current day, displayed in cell H5, is placed to name the “Date” of for this request’s formal issue. You may change this accordingly if it is inappropriate for the current reporting requirements for the current irrigation project.    


Step 4 – Name The Irrigation Client Generating This Request

Now, the information that details how the Irrigation Client should be contacted in the future should be documented. In “Client Information,” the Irrigation Client’s “Name” is to be entered in cell A11. Continue past cell A11 to cells A12, A13, and A14. These fields call for the “Street Address,” “City, State,” and “Country of the Irrigation Client’s mailing address to be supplied first (respectively in cells A12 and A13) before concluding with the postal code’s entry in cell A14.  The Irrigation Client “E-Mail” and “Phone” information should be coupled with the presentation of this Party’s mailing address. Cell A15 and cell A16 make a requirement of such information through the display of their instructional labels.   


Step 5 – Dispense The Irrigation Service Or Installation Dates

Quite a few factors will need to come together for an irrigation project to commence (i.e. availability to the system). Therefore, use cell G11 to name the “Expected Start Date” of the irrigation project work.  Continue in the current section (“Order”) to cell G12 then satisfy its label with the “Expected End Date” of the irrigation project. This is the date when the Irrigation Company will no longer be needed or expected to work on the project.  


Step 6 – Define The Irrigation Project Requirements With A Product Report

Every system part, physical upgrade or accessory product, or supply that the Irrigation Company will require payment for will need to be listed for the Client’s approval. This will aid in avoiding any future misunderstandings and is customary. The “Description” column, found in column A of the “Material” table, is placed to receive the inventory of billable irrigation supplies, physical accessories, and upgrades, or parts that will be billed. Dispense the name or product number of all such physical supply or merchandise for this requirement.  The number of the physical irrigation merchandise, supplies, or parts the Client will be obligated to purchase (to complete the service request) requires documentation as well. Use the “Quantity” column in the “Material” table for this report. The “Quantity” area can be found in column F.  Column G holds the next requirement for the irrigation project’s “Material” table. The payment expected for a single item will be needed in “Unit Cost.” Be advised this entry immediately generates several numerals in column H. These generated values represent how much will be asked as a payment “Amount” for the irrigation project materials that will be billed.   


Step 7 – Discuss The Irrigation Company Time That Would Require Payment

A second topic that concerns the irrigation work being requested is that of the “Service” time that will be required. Most Irrigation Companies or Freelance Professional Technicians will require payment for the time spent. If so, it will be best to make sure the Client understands how much will be required for the project work requested. The “Service” table covers this subject nicely by requested only three separate entries for every day of work. First, the “Description” of the workday should be delivered to column A of this table. This involves a record of the Irrigation Company or Professional Technician’s date of project work as well as the clock-in and clock-out time for that shift. 

The next part of the “Service” tables wishes additional definition to the time that will be required for the irrigation project with your entry of the number of “Hours” that will be worked on the day you have named as an irrigation project workday. This information is required in column F even if you have not listed the times that will be worked that day.  Column G makes one final definition request. It’s “Hourly Rate” title indicates that the number entered here must represent the exact amount of money that will be charged by the Irrigation Company or Professional Technician for one hour of project work time. This value automatically feeds a formula in column H with the figure needed to display the full “Amount” expected for the workday listed. Remember, you must only work across a row to dispense this information so that the Irrigation Company’s “Hourly Rate” will be applied to “Hours” listed in the cell before it which, in turn, is a definition to the workday defined in the first column.  


Step 8 – Attach The Irrigation Job’s Expected Taxes

A third table in column H will use all the figures you entered above for a formula however, the purpose here will be to summarize the irrigation project cost rather than deliver a breakdown. Thus, the “Subtotal” (cell H35) and “Total” (cell H37) have already been completed for you. Cell H36, “Tax,” however requires an outside calculation. If the transaction defined by the Customer’s payment of the irrigation project’s “Subtotal” will be subjected to any taxes that must be collected from that Customer at the point of sale or payment then, the figure representing such a “Tax” amount must be recorded for the Irrigation Customer. Deliver this “Tax” figure to cell H36. 


Step 9 – Identify This Paperwork’s Official Documenter

As the Reporter of the above content, you are obligated to identify yourself. Perform this function by typing in your name in place of the bracketed label “Individual’s Name.” This can be found in cell A37. If other Parties have entered information, make sure that their names appear here as well (either by requesting the Contributor report it or by obtaining permission to enter it yourself). 


Step 10 – If Needed Discuss Further Job Concerns And Other Optional Information

Cell A38 enables a continuation of the irrigation project request or comments from either Party. Use the space after “Comments Or Suggestions” for this purpose as needed.


Step 11 – Gain Authorization To Proceed From The Irrigation Client

The delivery of the information to the sheet above has been completed. Now it must be authorized. The Irrigation Customer must read through the content above then agree to the declaration statement in cell A41 y signing his or her name above the words “Client Signature.” The Irrigation Client’s signature line may be found in cell A42.