The Recording Studio Work Order Template works as the primary means of unifying the specifics of an Artist or Production Company’s requirements for session space, equipment rentals, or sound editing requested in-house. It will be important to keep track of services (or the products) that Recording Clients wish to obtain from the Recording Studio from the beginning of the project so that all Parties concerned remain on the same page. This template will enable such documentation plus reserve an area to gain the Client’s approval. Customarily, it is always advisable to maintain a clear level of communication regarding the pricing for a Client’s request and maintain transparency during the initial stages of the billing process.
How to Write in PDF & Word
Download: Adobe PDF or Microsoft Word (.docx)
Step 1 – Download The Recording Studio Work Order Template
The Recording Studio Work Order Template is available as a PDF or Word file using the displayed buttons under the image sample of the form. The links above also grant direct access to this file as an “Adobe PDF” or “Microsoft Word (.docx)” file.
Step 2 – Present the Recording Studio’s Information
The Recording Studio or Technician being addressed through this document should be named in the first section. The “Company Name” the Recording Studio or Technician operates under should be dispensed in the first text field of the page. Locate this in the upper left area then fulfill this requirement. 
The “Name” of the Recording Studio Personnel set to handle this written request should be produced on the first line underneath the Recording Studio or Technician’s “Company Name.” This “Name” line is immediately followed by several labeled lines that must be completed as well. Produce the Recording Studio or Technician’s “Street Address,” “City, State,” and “Country” on the next two blank lines. Finish documenting the mailing address used by the Recording Studio or Technician with an entry of its postal code on the “Zip Code” line. The “Phone” number and the “E-Mail” monitored by the Recording Studio or Sound Technician should also be included in this area. The two empty lines concluding the header will accept this material for display.
Step 3 – Assign Filing Material To The Recording Session
The next section presents two blank lines in a partially shaded area. The first of these, attached to the “Work Order #” label, requires that the catalog, record, or filing number for this document be included with its displayed contents. Look up this filing number in the Recording Studio or Technician’s bookkeeping or reservations system then provide it accordingly. 
Next, report the calendar “Date” that will be used with this filing number to identify this document. Generally, this is the “Date” when the request for a recording session or the Sound Technician’s services is first requested by the Recording Client.
Step 4 – Name The Recording Client Generating This Paperwork
The Recording Client that intends to commission the studio space or the Sound Technician’s services must be named as the individual who will pay for these items. The first line in the “Client Information” section is reserved for your entry of this Party’s identity. 
It will be important to establish the Recording Client’s preferred method for direct contact. The “E-Mail” address where the Recording Client receives mail electronically and the “Phone” number the Recording Client monitors should be produced on the second and third lines (respectively) in the “Client Information ” section. Documentation of the billing address where the Recording Client will be invoiced or receive additional paperwork from the Recording Studio or Sound Technician is a mandatory item in the “Client information” section. The three last lines in the “Client Information” section begin with the “Street Address” line, continuing through the “City, State, Country” line, and concluding with the “Zip Code” line. Use these items to document the Recording Client’s mailing address.
Step 5 – Reserve The Recording Dates For The Sessions
The dates defining when the Recording Client requires the studio space or the Sound Technician’s services will aid in solidifying the schedule that must be included with this document. The “order” section on the right allows a presentation of the first session or service date after the “Expected Start Date” line. Furnish the final calendar date for the requested session or the required service after the label “Expected End Date.”
Step 6 – Submit An Account Of The Recording Sessions That Will Be Billed
The table on display will handle the responsibility of documenting what the Recording Client requests and how much it will cost. The first column will require that an account of the Recording Client’s requested sessions or technical service dates be distributed to its contents. List every requested session or service date on a separate row along with the start and end time scheduled for that session or service. 
The second column of the table requires the number of “Hours” being reserved by the Recording Client be dispensed with the defined dates and times. Report this numeral on the same row as the session or service date it refers to. It is expected that the “Hourly Rate” to be charged for a single hour of the studio session or the Sound Technician’s time be established. Use the third column to document this material for the Recording Client’s review. It should be mentioned this expectation will need to be met even if the Recording Studio charges by the day or half-day. Complete every row defining a session or service date with the “Amount” that will be charged to the Recording Client. Determine this dollar value by multiplying the listed session or service’s number of “Hours” with the Recording Studio or Sound Technician’s “Hourly Rate.” The final column of this table will call for each row populated with information to be subjected to this calculation.
Step 7 – Furnish The Pricing For The Recording Session(s)
Add every “Amount” the Recording Client will be obligated to pay to a sum. This sum is the Recording Studio or Sound Technician’s “Subtotal” for the request above and is reserved by the next text field requiring information near the end of the “Amount” column. The service or sales “Tax” that will be due on the Recording Studio or Sound Technician’s “Subtotal” must be calculated according to the laws governing this business. Calculate this value then display it to the Recording Client in the box labeled “Tax.” Finally, complete the Recording Studio or Sound Technician’s pricing requirements with a presentation of the “Total” that will be requested. Reach this “Total” for the studio sessions or services by adding the “Subtotal” and “Tax.” Once done, issue the “total” for the requested items in the final text field of the “Amount” column.
Step 8 – Identify The Recording Session Requester’s Information
The full name of the Recording Studio Personnel, Sound Technician, or Office Employee that has submitted content above is required by the “Work Order Completed By” label. This object is found directly under the pricing table for this request on the left. 
Step 9 – Include More Content On The Recording Session Or Follow Up Content
If either the Recording Studio (or Sound Technician) or the Client wishes more information documented with this request’s submission, then use the “Comments Or Suggestions” section to include such material. 
Step 10 – Gain The Recording Client’s Authorization
The Recording Studio or the Sound Technician’s Client must make the guarantee that he or she will meet the payment obligations for the recording sessions or services. This can be accomplished with his or her signature provided on the “Client Signature” line. Notice there will be an acknowledgment statement for the payment terms directly above this line. 
How to Write in Excel
Download: Microsoft Excel (.xlsx)
Step 1 – Obtain The Recording Studio Work Order From This Site
The “Microsoft Excel (.xlsx)” link placed in this section (see above) allows an immediate download of the Recording Studio Work Order Template.
Step 2 – Dispense The Recording Studio’s Contact Information
The first column of the spreadsheet will focus on identifying several details for the benefit of both Parties. The header will begin with cell A1 where the Recording Studio’s logo should be distributed as a replacement for the current “Add Your Company Logo…” label and clipart populating this field. 
Cell A2 contains a larger font than the other fields in this column. Clear the bracketed “Company Name” label from this field then type in the full name of the Recording Studio in cell A2. It is recommended you allow this field (and the rest in this sheet) to retain its formatting. The Recording Studio Representative handling this account, this paperwork, and/or responsible for reservations should be named as the Recipient. His or her “Name” must be input in cell A3. Cell A4 requires the first line of the Recording Studio’s mailing address. Generally, this is the building number, street, and suite number where such mail should be directed. Naturally to complete the Recording Studio’s address, the “City, State, Country,” and “Zip Code” must be included. Cells A5 and A6 are reserved for this information. Cell A7 requires the Recording Studio’s contact “E-Mail” be furnished for display. Complete the Recording Studio information with the “Phone” number needed to contact this Party directly.
Step 3 – Attach The Recording Studio’s Filing Information For The Required Sessions
The Recording Studio’s assigned filing number for this request must also be placed on display. Cell F5 will have attention called to it by the title “Work Order” thus displaying this valuable record-keeping tool appropriately. The “Date” when this paperwork is developed as a request for the Recording studio’s services should be assigned as well. This designation is already made for you in cell H5 with a display of the current calendar date however you may change this to a different calendar date if needed.
Step 4 – Identify The Recording Studio’s Client Billing Information
The “Name” of the Recording Studio Client will need to be produced within this work request as the Party that will pay for the requested studio service. Cell A11 of the “Client Information” section will seek a report on this Party’s full “Name.” Supply the identification of the Recording Studio Client or Customer as the contents of cell A11. 
Cell A12, cell A13, and cell A14 have been provided in this area with labels calling for the “Street Address,” the “City, State, Country,” and the “Zip Code” where the Recording Studio Client or Customer should be contacted by mail. 
The final fields in this area of column A seek the “E-Mail” of the Recording Studio Client or Customer reported in cell A15 and the “Phone” number in cell A16.
Step 5 – Discuss The Recording Days Required By The Client
Continue to the right half of the spreadsheet to column G where the “Expected Start Date” label in cell G11 requires that the first day the Recording Studio Client requires the studio or service. Cell G12 anticipates the final calendar date that the Recording Studio Client will require attention from the Recording Studio dispensed after the words “Expected End Date.”
Step 6 – Furnish A Report Defining The Recording Studio Times Of Service Required
Column A once again requires focus with a detail of the dates, times, or service contract requirements being requested by the Recording Studio Client. List each such report on a different row. 
After defining the dates and times or service agreement the Recording Studio Client or Customer requires, count the “Hours” making up this time. This number should be placed on the same row you are working on in column F (otherwise known as the “Hours” column).
Step 7 – Establish The Price For The Requested Recording Session
Many Recording Studios will price the available space and service by the hour. Thus, column G has been set to accept the dollar amount that will be billed to the Recording Studio Client or Customer for every one hour of provided space or service. A few cells shall complete this table for you so long as you have filled in columns F and G with the material required to present the Recording Customer with the “Total” he or she will be obligated to pay. Take a moment to consult the records to confirm this information is accurate before continuing. Cell H30 makes a request for the amount that must be paid in taxes. This is the point of sale “Tax” amount that is often the result of a sales or service “Tax” imposed by the jurisdiction with governing power over this business. Calculate the “Tax” the Recording Studio Customer must pay for the “Subtotal” then produce this numeral as the content in cell H30 as a dollar value. Be advised that some States will expect a sales “Tax” on certain virtual items (i.e. an anti-virus program) therefore, it is important to be up-to-date with the tax requirements placed on the Recording Studio’s transactions.
Step 8 – Produce The Identity Of This Document’s Reporter
This spreadsheet shall conclude its request in column A. Locate cell A32 then remove the “Individual’s Name” label in favor of your own. You must record your full name as the Supplier of the information above. Naturally, if other Parties have or will enter data to this sheet, they too must self-report in this field. 
Step 9 – Include More Recording Studio Service Material As Needed
Cell A32, displaying the label “Comments Or Suggestions,” will give the opportunity to convey additional material from either Party to the other. Of course, if the above information is all that is necessary, then you may leave this field unattended. 
Step 10 – Gain Authorization From The Recording Studio Client
It will be important to gain authorization from the Client that he or she shall pay the “Total” owed for the Recording Studio space and services being requested. A basic acknowledgment of payment terms is presented in cell A36. The Recording Studio Client must read this text then agree to it by signing the blank line presented in cell A37 (labeled “Client Signature”). 
