General Contractor Invoice Template

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General Contractor Invoice Template is for construction companies that bill their clients for labor and materials used to complete a project. Depending on the project, the invoice may be billed to the client before or after it’s complete. If the invoice is being asked to be paid before the work begins, the invoice is detailed as a proforma and not an actual receipt of products and labor provided.

How to Write in PDF and Word

Download: Adobe PDF & Microsoft Word (.docx)

1 – Save The General Contractor Invoice From This Page

Two links above this section will give you immediate access to the invoice template shown in the image. Notice, that you may work with either an “Adobe PDF” file or a “Microsoft Word (.docx)” file. Select whichever version you wish.

 

2 – Identify The General Contractor And The Invoice

As the General Contractor, you should make certain this paperwork names you as its Sender at the onset. There will be a specific box at the top of the page where you should place either the name of your business or your professional working name in place of the currently displayed content (“Company Name”) This initial area of the invoice will seek some additional information regarding your Contracting Business. Provide your full “Name” on the first line, your mailing information down the three empty lines below, then your professional “Phone” number and the “E-Mail” address maintained for your Contracting BusinessThe bookkeeping system you implemented to keep track of your billing paperwork should be applied to this invoice. Record the “Invoice #” you will reference whenever discussing or searching for this document on the appropriately labeled empty line. This will be found directly under the business information you produced above.
You must place this document in effect as of a specific calendar date. Record this determined date of effect for this invoice on the line labeled “Date” across the page from the invoice number you documented. 

 

3 – Invoice The Contracting Client For The Construction Materials And Labor Provided

As a General Contractor, you will need to directly address the Recipient of this invoice with some facts supporting the amount that is owed. The first step in this process will be to make attach your Client’s identity to the “Bill To” section. This party’s name should be placed on the blank “Name” line directly under this heading. The “Street Address” line along with the two that follow will require a report on the Client’s mailing address The table beneath the Client’s information has been presented here so that you can use its structure to produce a display of some job information. The heading “Products” indicates this table requires its report to center upon the construction materials or the billable construction supplies contributing to the Client’s bill. The details you present here will be split across a few columns beginning with the one labeled “Description.” This column requires a manifest of the construction materials being billed here. The next two columns will work with each other to define what is being purchased and its cost. In “Quantity,” enter how many of a construction supply this invoice requires payment for then, list the cost of one of these units or pieces in the column “Unit Price.”  The two numbers you supplied on each row (“Quantity” and “Unit Cost”) must now be multiplied with each other in the last column “Amount.” The numbers you record in this column must then be added to the “Total Products” box. This paperwork will also include an additional area where the “Labor” involved for the completion of the construction job can be documented for payment. The first column here (“Description”) will supply a structured column where your log books can be transcribed or the contract where the work required can be reported.  The next two columns will function to supplement the “Labor” you described. The “Hours” column should be a record of the actual length of time you worked for each shift you reported and the “Hourly Rate” will expect the amount of money expected for one hour of work during this shift. The “Amount” column is the last column in this table we must produce information to. The result of a row’s “Hours” multiplied by its “Hourly Rate” must be recorded in the last column. This multiplication is required and may only be done across each row containing adequate information. When you are done, add every dollar “Amount” in this column to the “Total Labor” box. The next box needing information will be in its own table and begins with the box labeled “Subtotal.” Add the “Total Products” and the “Total Labor” values here to this box. Now, enter the “Tax” fee that must be applied in the next box.  The “Total” box will require your Construction “Subtotal” plus the “Tax” amount added to one sum then reported in its contents. In most cases, it’s suggested that you make sure your Client knows exactly how long he or she has to pay the invoice “Amount.” A simple statement is on display near the end of this document and requires your report on the number of “Days” you will wait for payment to be sent. The blank space in this statement is reserved for this number. Additional content regarding the general contracting job performed or the paperwork being sent can be included in the “Comments Or Special Instructions” sections. 

 

How to Write in Excel

Download: Microsoft Excel (.xlsx)

1 – Access The Excel Document On This Page To Obtain The General Contractor Invoice

You can obtain the invoice required to bill your General Contracting Client by selecting the “Microsoft Excel (.xlsx)” link on this site just above this section. Gather your information, then open the file you saved to work on it. Keep in mind that as you work various totals defining the amount payable will populate accordingly using predetermined formulas.

 

2 – Provide Your General Contracting Business Details

Your General Contracting logo, the business name you use for your business, and your full legal name should be furnished to the first three cells in the first column. Traditionally, we can refer to these cells as cell A1, A2, and A3 (respectively).  The next set of cells (A4, A5, and A6) in column A have been labeled to accept the address where you expect your business mail to be directed. Cell A4 begins this display with the “Street Address” (if appropriate you may use a P.O. Box) and should conclude with the “Zip Code” of this address.

Lastly, the telephone number for your general contracting business and the “E-Mail” address used should be included in this final set of cells (A7 and A8) in the heading.

 

3 – Input The Contract Client’s Invoice Information For This Job

Column A will continue its requirements in cell A11. This field will need the exact “Name” of the entity you are billing with this invoice while cell A12, 13, and A14 call for your Client’s official billing address. Before we continue with accounting for the requested payment, take a moment to assign a unique series of digits to this invoice. This will act as a call number when the Client or you refer to this document or the payment it requests and should be placed in cell F4. Immediately next to this is cell H4, “Date,” where the current calendar day is displayed as a default invoice date. You may leave this or change this at will. The “Products” and the “Labor” tables composing the main area of this sheet will seek provide adequate room for the details it seeks. Notice that four columns will make up each table, but you will only have to enter information to the first three. The last is currently populated with some basic formulas that will reach and display the totals required to define the payment owed. The first column of the first table (“Description” in “Products”) has been set to receive a listing of all the billable construction materials or parts required for the contracted job. This list should begin in cell A18 and continue down the column. Column F, adjacent to this, is labeled “Quantity” and is the area where you must record the number of pieces or weight of the reported construction material.
Continue across this row to the next column, “Unit Price” (in the G column of this sheet) then fill in the amount of money expected for just one piece or weight unit (i.e. pound, oz, gallon, etc.) of the reported construction supplies/materials. This will prompt the remainder of this table in the “Amount” column and the table at the bottom to perform some calculations with the information you documented. Proceed to the next table (“Labor”) if you plan on billing for physical work or hours. In the first column of the second table (“Description” in “Labor”) you can list each and every shift that you worked on the construction job. Simply transcribe your time sheet to this column. Then, count up the “Hours” in each shift and place that number in the next column across (Column F).  The “Hourly Rate” or your pay rate should be entered as the dollar amount you earn per hour of work. This should be recorded in each column especially, if you work overtime. This will conclude the requirements of this table since column H will auto populate. The next table on this sheet will have a box labeled “Tax” in cell H34. Place the amount that must be charged in taxes for this invoice here. One more sentence requiring attention has been placed in cell A36. Utilize the brackets in this statement to inform the Client the maximum number of days he or she has to pay the amount above (in the “Total” cell). To do this find the bracketed “#” symbol then replace it with this information Remaining information that should be included may be placed after the word “…Instructions” in cell A36.

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