Hourly Contractor Invoice Template

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Hourly Contractor Invoice Template will enable a concise presentation of the billable time a Contractor needs to charge to his or her Client. As a valuable part of the billing process in most entities, the invoice is a recognizable staple in the office. In fact, quite a few bookkeeping departments will often request one before submitting a payment for services. Thus, having a template available can not only be a handy tool but also an indispensable one when it is time to bill your Client.

How to Write in PDF and Word

Download: Adobe PDF & Microsoft Word (.docx)

1 – Gain Access To The Hourly Contractor Invoice Template

Save the invoice on this page as either an MS Word or Adobe PDF files using the links following the word “Download” above or the buttons paired with the preview image.

 

2 – Prominently Display The Contractor’s Information

The first step to satisfying this paperwork will involve a self-report. The heading will start with the “Company Name” field where your Contractor Name must be entered. This can be a company name or your full legal name depending upon your business. Customarily, Clients receiving an invoice will look to the header to both identify the Sender and review his or her options to contact the Contractor. Begin by supplying the Contractor’s mailing address. The blank lines following the labels “Name,” “Street Address,” “City, State, Country,” and “Zip Code” After you have supplied the Contractor’s mailing address, document his or her telephone number to the blank line attached to the “Phone” label. The third contact option Clients appreciate is an “E-Mail” address where the Contractor can be reached directly. Supply such information to the last line of this heading.

 

3 – This Document Requires Contract Invoice Number

A good bookkeeping system will implement an invoice number to keep track of its paperwork. As a unique number in one’s filing system. This series of digits will be a quick way to locate and refer to this document for both Client and Contractor. A specific area has been set in the horizontal bar under the header to accept your entry of this number on the line attached to the label “Invoice #.” The date when this invoice was generated is also useful as a means of identification and should be provided to this document where the line designated with the word “Date” appears.

 

4 – The Contractor’s Client Must Be Formally Invoiced

As with many types of correspondence, an invoice must definitively set forth the identity and, in this case, mailing address of the entity who is meant to receive it. This basic requirement will also use the wording “Bill To” as a clear way of letting the Recipient know, you expect them to originate payment for the services being billed. The “Name” of this Payer will be the first item you provide to this area. The Payer’s address must also be submitted to this area. The three lines designated with labels in this area should be used for this purpose. There will be a specific line for the Payer’s “Street Address,” a separate one for the “City, State, Country,” and last one for the “Zip Code.”

 

5 – A Report On The Contracted Work Should Be Delivered

Now that the preliminary information to this paperwork has been submitted successfully, we will need to proceed with the act of invoicing the Contractor’s job. Two contributing factors will make up the dollar amount the Payer must submit for this work; “Products” and “Labor.” Both these subjects can be easily defined utilizing the tables with these titles.

The “Description” section in “Products” has been set at the beginning of this table as logical place to list all the supplies, merchandise, or materials the Contractor needed to order for the contracted work to be completed. When supplying this information, keep in mind that each of these ordered items should appear on a row by row basis. The next two sections of this table will show how the final cost of these items is determined. This will require a brief report on the “Quantity” (how many) were ordered in total and the “Unit Cost” (the price of one piece or item ordered) be documented in the second and third columns (respectively).The report you provided in the first three sections of this table will clearly displayed what was order, how many, and how much just one item will cost. Now, we will need to produce the multiplication of the “Quantity” number and “Unit Price” number of reported on each row in the “Amount” field of that same row. Once these figures have been presented, sum them up to the “Total Products” field at the bottom of this area.The subject of “Labor” must now be covered. The Contractor will have spent time on the Client’s project and part of this invoice’s purpose is to make sure he or she is compensated for this time. To this end, provide the log entries of the Contractor’s schedule that define precisely when he or she was engaged with the Client’s project the “Description” area of this table. This can be a calendar date, a set of times, a period of time, a contract number, or any other reasonable measure commonly used to define when the Contractor worked for his or her Client.The next parts of this table, “Hours” and “Hourly Rate” will support the “Amount” that must be charged for the defined shift in the “Description” provided. In this manner we can present the length of time the Contractor worked and how much money per hour he or she will be paid for this time. When you are finished, multiply these two numbers with each other and present the result in field under “Amount.” The final cost of the Contractor’s “Labor” will be the sum of the figures you listed under “Amount” and must be displayed in the last field of “Amount.” The “Subtotal” table of this document will only have three fields that you must satisfy with material however, bear in mind this will display the final and “Total” cost of the Contractor’s work for the Client. Begin by adding the “Total Products” to the “Total Labor” figure then produce the resulting sum of this math to the “Subtotal” field. Make certain that any taxes the Contractor must charge the Client on behalf of tax entities is clearly displayed in the field “Tax.”The “Total” dollar value of the job that will be billed to the Client is the number you reach when you add “Subtotal” and “Tax.” This “Total” must be recorded in the final field of this table.

 

6 – Complete This Invoice With Any Remaining Material

Generally, many Contractors will want to encourage a timely payment for their services. This paperwork will also seek such an action on the Client’s part by specifically requesting payment be remitted within a number of days of your choosing. Enter this number on the blank line in the “Payment…” statement to the left of the “Subtotal” table.

 

How to Write in Excel

Download: Microsoft Excel (.xlsx)

1 – Bill Your Client For Hourly Work With The Invoice On This Page

Download a copy of the Contractor’s invoice template by locating and selecting to save the file using the “MS Excel” button on this page. You may also obtain this spreadsheet using the link above.

 

2 – Define The Identity And Location Of The Contractor And Client

The invoice required to bill for a Contractor’s time will present several distinct sections in a spreadsheet format. Notice that column A will concern itself with several definitions while four tables will be concerned strictly with handling the act of producing an invoiced job. Our first task will be to locate the generic image in cell A1 then replace it with a standard image file containing the Contractor’s official logo. Generally, when presenting a logo for a Company, the legal name of that Company will be paired with it. Thus, place the name of the Contractor’s Company in cell A2. We will continue with this header information by submitting the Contractor’s “Name” and “Street Address” to cells A3 and A4 Proceed with the Contractor’s address by satisfying the “City, State, Country,” and “Zip Code” labels in cells A5 and A6 with the information they name. Many would consider the Contractor’s “E-Mail” and “Phone” number as the primary methods of contact for any entity. To this end, these items will need to be input to cell A7 and 8 (respectively). A second party will need to be included in this paperwork. That of the Client or Payer who the Contractor will expect to meet the payment responsibilities this document will place on him or her. The cells A11 through A15 are set under the “Bill To” heading so this paperwork’s purpose is clearly understood. Make sure the Payer’s “Name” and address are clearly shown in this set of cells by producing the information appropriate to each one’s label.

 

3 – This Invoice Can Be Summarized Using Four Tables

The material a Client will seek to review when an invoice has been received should be clearly and adequately organized. To this end, four separate areas of attention will need to be satisfied. Begin this process by entering the predetermined “Invoice #” and “Date” the Contractor will use to keep track of this job’s payment status in cell F4 and cell H4. The next segment of this spreadsheet requiring our input is located on row 16 (“Products”). Here, you must give an accurate recording of each supply, material, merchandise, or physical item that was ordered for or on behalf of the Client so the contracted work can be completed in the “A” column beneath the “Description” heading. Only list one kind, type, or brand product per row in this section. The next two requirements will feed a formula in the last table column of “Products.” The figures will represent what the Contractor’s billable “Products” for the job will be so make sure you accurately record the “Quantity” (F column) and “Unit Price” (G column) for each Client order. The “Quantity” will refer to the total number of a product that the Client will purchase while the “Unit Price” refers to the exact price of just one of an ordered item. The second subject of the Contractor’s invoice is that of “Labor” where the full dollar amount the Contractor expects for physical time spent on the Client’s job will be calculated and charged. Begin by logging all the Contractor shifts for this job in column A. Then present the total “Hours” spent for each shift (F column) and the exact amount of money that must be paid for each of these “Hours” in the “Unit Price” or “G” column. This will cause a variety some cells to populate or change in the “H” column. This will reflect the updated information you supplied here. Cell H34 will be the only field that does not auto-update in the H column as you work. You must physically enter the applicable “Tax” amount to this cell since it will differ from job to job. If you intend to use this invoice regularly you may wish to look up an appropriate formula to place in this area so that it updates in accordance to the Federal, State, and Local tax codes that apply to your business.

 

4 – Terms For Payment Can Be Included With Additional Material

The final two cells where relevant information can be supplied for the Client will be in cells A35 and A36. Input the maximum number of days the Client can take to pay the invoice amount in place of the current bracketed symbol in cell A35. Any material not covered by this paperwork thus far that should be included may be reported directly after the phrase “Comments Or Special Instructions” in cell A36

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