Software Contractor Invoice Template

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Software Contractor Invoice Template is constructed to inform Clients that payment for a software assignment must be received. This document will guide its user through the process of self-identifying, informing the Client of his or her responsibility, and describing the work done and the charges owed. Only basic information will be required throughout this document, but it must be produced carefully as any errors may result in a miscommunication. Thus, make sure you have gathered the appropriate records necessary to satisfy this document’s requests and have set aside a reasonable amount of time to fill it out.

How to Write in PDF and Word

Download: Adobe PDF & Microsoft Word (.docx)

1 – Access The Software Contract Invoice From This Page

Access the “MS Word” or “Adobe PDF” versions of this paperwork from the buttons coupled with the preview image or the links above. Saving this file is strongly recommended though, you will have the option to open it and work while online.


2 – Identify The Software Contractor

The first task set by this invoice will be to make certain the Software Contractor’s “Company Name” is immediately noticed. Thus, fill it in to the first field on this sheet. The mailing address of the Software Contractor is the next piece of information requested by the header. The Software Contractor’s “Name” should be input to the first blank line here and his or her formal address must be displayed as requested by the next three labeled spaces (“Street Address,” “City, State, Country,” “Zip Code”). The “E-Mail” maintained by the Software Contractor and his or her business “Phone” are both required to complete this section.


3 – Attach The Software Assignment To This Paperwork

It is imperative that the Software Contractor’s “Invoice #” for this job be reported to this document. This item will be a point of common reference for the Contractor and Client and should be accompanied by the invoice “Date” that you report on the next blank space.


4 – Direct This Paperwork To The Software Client

The Software Contractor must direct this document to be billed to a specific party. This will be the Software Client or a predetermined Payer. Thus, enter the Payer’s full “Name,” entire “Street Address,” as well as the “City, State, Country,” and “Zip Code” where the Payer’s mail should be sent on the self-labeled lines in “Bill To.”


5 – Report The Assignment Requiring Payment

The Software Client will need some accounting that defines how the Software Contractor’s time and pay is calculated for this job. This is a standard convenience which can be provided using the table this invoice features. The first table item, “Description,” is reserved for a log or time sheet of the Software Contractor’s shifts for the concerned software assignment. Supply each record of such on its own row. Next, we will use the second and third sections of this table to define first the amount of time the Software Contractor spent on the assignment (in “Hours”) and the dollar amount that must be paid to the Software Contractor per hour (in “$/Hour”). The last two requirements of this table will each require some calculations. First, multiply “Hours” and “$/Hour” across the rows where you entered information then display the result at the end of the row in “Amount.” Add every number you calculated in “Amount” to report the sum in “Subtotal.” Next, enter the “Tax” owed by the Software Client in the next box. The “Total” amount being charged to the Client will be defined by the number you report in the last box. This must be the “Subtotal” plus the “Tax.” The sentence following the “Total” box will report the Software Contractor’s deadline for this invoice as a number of days after its receipt. You must determine then record this number on the blank space in this sentence. The blank lines attached to the label “Comments Or Special Instructions” allow for more information to be submitted to the Client.


How to Write in Excel

Download: Microsoft Excel (.xlsx)

1 – Download Your Software Contractor Invoice Template From This Site

Use the “MS Excel” to open this paperwork as a spreadsheet to bill your Software Clients with. The option to open or save this file will be presented and it is suggested you save a copy to your machine.


2 – Introduce The Software Contractor As The Sender

The first three cells on this sheet (A1, A2, and A3) will allow for a quick identification of the invoice’s Sender. Utilize the first cell (A1) to present the Software Contractor’s logo, the second cell (A2) as a place to display the “Company Name,” and the third (A3) to report the Software Contractor’s full “Name.” The business address maintained by the Software Contractor where he or she receives paper mail should be a part of this header. The cells A4, A5, and A6 reserve a specific space for each component of this address. Input the Software Contractor’s current “E-Mail” and “Phone” information to cells A7 and A8 (respectively).


3 – Document The Software Client’s Name And Address

After identifying the Software Contractor as the Sender of this invoice, we will focus on cells A11 through A14 where we will verify the Recipient as the individual who must pay the invoice amount. This task must be accomplished under the “Bill To” heading in row 10. Here we will follow the labels down the column to furnish the Software Client “Name” in A11, the “Street Address” in A12,” then his or her “City, State, Country,” and proper “Zip Code” in cells A13 and A14.


4 – Detail And Price The Software Assignment

The software assignment’s “Invoice #” and “Date” also have a couple of reserved cells on this sheet. Cell F4 and cell H4 will accept this information respectively. Notice the default date as the same calendar date you are working. You may leave this as is or change it accordingly. We have arrived at the portion of the invoice where we will summarize the software assignment charges for the Client. The table featured near the center of this spreadsheet will deliver four distinct areas. Use the first of these (“Description”) to give a record of the Software Contractor’s schedule on the assignment being billed. You may divide this schedule by date, contract, or dates/times as long as each one is submitted to its own row. The calculations required to dispense the total amount of money due for this assignment will be taken care of by preset formulas however, you will need to supply some values for this action to take place. As a result, count the “Hours” for each shift then submit it to the “F” column (Hours) then supply the dollar amount the Software Contractor will earn per hour on this assignment in the “$/Hour” column (G). These two numbers will work together to generate the “Total” dollar amount the Client must pay for the invoiced assignment. Consult your records then, in cell H28, fill in the dollar amount that must be paid in taxes for this invoice. If the invoice payment required for the assignment must be paid within a certain number of days, then substitute the bracketed number sign (in cell A30) with this number In some cases, this invoice may require additional information. If so, then place it in cell A31 after the words “Comments Or Special Instructions”