Subcontractor Invoice Template

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Subcontractor Invoice Template is a bill that is sent to either the general contractor on a construction project or directly to the client. The subcontractor is either paid in partial payments or at the completion in a lump sum. After submitting, the invoice is commonly required to be paid within fifteen (15) to thirty (30) days before being considered outstanding with the subcontractor eligible for late fees. If payment is not made within ninety (90) days, the subcontractor is recommended to contact a collections company and seek a mechanic’s lien on the property.

How To Write In PDF Or Word

Download As Adobe PDF Or MS Word.

1 – Retrieve The Subcontractor Invoice From This Site

The Subcontractor Invoice needed to bill Clients for work that must be paid for should be secured from this page by selecting the “MS Word” button or “Adobe PDF” button.

2 – Produce The Subcontractor’s Business Contact Information

Several fields have been placed at the beginning of this document acting as a guide on where to place certain components of the Subcontractor information. The one populated with the text “Company Name.” Utilize this field to display the Subcontractor Business Name in its entirety (including any applicable suffixes) 

The “Name” of someone who the Client may call or write to should also be submitted to this area along with the building number, street name, and suite number of this contact person must be documented next. Use the next two blank lines for this task.

The initial contact information that most Clients will expect to see on this paperwork will be the complete mailing address used by the Subcontractor. The blank lines designated with ” “City, State, Country,” and  “Zip Code” have been set to allow you to complete this reporting of the Subcontractor Business’ address.

The next items that should be presented to the Subcontractor Client will give him or her a method to call or “E-Mail” the Subcontractor’s contact information. Fill these items in where they are requested.


3 – Provide Definitions To The Invoice And Subcontractor Client

The two labels spaces in a lightly shaded bar will handle the necessity of disclosing the invoice number and the invoice date that are used to keep track of this bill and the Client’s account. The space “Invoice #” requires the filing number or document number assigned to this bill specifically while the space that follows must have the active date of the document. The Subcontractor Client will have a defined area you can use to obligate him or her to pay this invoice. Notice the heading “Bill To” where you will be presented with four empty (labeled) lines. Utilize them as a place to “Name” the individual or entity being billed then verify his or her identity by supplying the mailing address where this paperwork is being sent. The labels supplied to these lines will guide your input.


4 – Report All “Material” And Subcontractor “Service” Requiring Payment

Documentation of all the billable materials and work hours on this invoice will need to include a couple of basic facts. Our first effort will be put forth in the “Description” area of the “Material” table. If any products were ordered or used as a result of the Client’s job requirements that must be paid for by the Client, then list them in this column. Make this a row-by-row report so that each type of product is listed separately.

Now you will have to supply two numbers that you must also use to calculate how much money is owed for the “Material” ordered. To this end, submit the exact number of products required in “Quantity” and each one’s respective “Unit Cost” in the third column. Both these numbers must then be multiplied and input to the “Amount” cell on that row. The number you recorded in the “Amount” cell of each row is the money that must be paid for the products you inventoried on this order. Add the “Amount” values, presenting the sum in “Total Material” box. The “Service” section allows us to continue detailing specifics that require Customer payment. While we have just given an itemized record of the materials necessary for this job along with some totals, we may need to discuss the time spent working. If this is the case, then the first column of this table is set as an easily discernable area where you should list every shift, date, or job/contract number defining when the Subcontractor worked for the Client.  The “Hours,” “Hourly Rate,” and “Amount” columns should be treated as a method to disclose some information on how the “Service” charges for this job were calculated. Enter the total number of “Hours” the Subcontractor worked for each “Description” you listed along with the Subcontractor’s “Hourly Rate” for that shift. You must multiply these two values after you enter them then input the value you derived in the “Amount” column of that row. The “Amount” column in the “Service” table defines how much money will be charged for each shift, date, or job/contract number you described in the first column. Add all such figures and submit this number to the “Total Service” box.

The two figures totaling the previous tables (“Total Material” and “Total Service”) should be summed and presented as one figure in “Subtotal.”

Enter the “Tax” the Subcontractor Client must pay The “Subtotal” and “Tax” must be added in the “Total” box. The next part of this document consists of two basic statements which may be utilized or disregarded depending upon your uses for this paperwork. If the Subcontractor intends to collect this money within a certain number of days, enter the number on the blank line preceding the word “…Days.”More information can be included using the portion of this document immediately following the words “Comments Or Special Instructions.”


How To Write In Excel

Download In MS Excel

1 – Save The Subcontractor Invoice As An Excel Spreadsheet

The excel spreadsheet you can save by selecting the “MS Excel” button should be used to bill your Subcontracting Client.

2 – The Subcontractor’s Logo And Business Identity Must Be Displayed

The first task set before us when we open this sheet is to make certain the Recipient or Payer is immediately aware of who this document’s Sender is. With this goal in mind, the logo, Business Name, and Subcontractor Name should be submitted to the first three cells in column A. We will continue down this column by filling in the Subcontractor’s Business “Street Address,” its “City, State, Country,” and the applicable “Zip Code” for this address to cells A4, A5, and A6. Now, in cell A7 and A8, we shall disclose the Subcontractor’s “E-Mail” and the “Phone” number he or she uses for business.


3 – Name The Subcontractor Client Being Billed

The set of cells following our identification of the Subcontractor (in the “A” column) will seek to solidify the Subcontractor’s Client. Cell A11 should be utilized to display this entity’s full legal name while the ones that follow (cells A12 – A14) are reserved strictly for this entity’s business address.


4 – Utilize The Spreadsheet Tables To Invoice The Subcontractor Job

Notice the table at the top right-hand area of this sheet. It is composed of one row where the “Invoice #” and “Date” are required items. This information should also be immediately available, so it is located at the top of the page. If necessary, you may list as many invoice numbers as appropriate here so long as each one is explained later. Row eighteen will begin a table where we will display a report on each “Material” used for the subcontracting job being discussed. Three pieces of information must be entered to each row of this table. The “Description” of all materials used for the subcontracting job should be inventoried in column A, the total “Quantity” being billed to the Client is required in column F, and the individual or “Unit Price” of each of these supplies or materials must be recorded in the “G” column. The “Amount” due for each item on each row will populate in column H.The Subcontractor “Service” that was physically provided to the Customer will also have a set of cells devoted to a report. The first row that will accept such information in the “Service” table is on row 26. Begin this table here with a “Description” of the time spent (i.e. a date) on this job in the “A” column. Continue by then recording the total “Hours” and the Subcontractor’s “Hourly Rate” in columns F and G respectively. Keep in mind that column H will use this information to show the total amounts required for each shift defined in column A. The final table in column H will already list the “Subtotal” and “Total” of this invoice, however, you must provide the “Tax” that must be included. If there is no “Tax” you may leave this area blank. However, if the Subcontracting Business is required to charge taxes then you must enter this figure into cell H34A35 has been placed directly to the left of the “Total” that the Subcontractor Client must pay since it will impose a time limit upon this payment. This time limit will be presented as whatever number of days you feel appropriate by substituting the brackets in this cell with this value Cell A36 is mainly optional but can be utilized as a place to disclose more information.