Freelance Billing Invoice Template

Freelance Billing Invoice Template gives a clear-cut document that will request a payment for rendered services or products that have been furnished to a Client. This paperwork will only require the basic facts concerning the purchased items however, it remains versatile enough to accept additional or unique information that may be required by an occasional Client. So long as the information you provide is accurate, you may use this to inform a Client that you expect payment for your time or merchandise.

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Bill To
Line Item

How to Write in PDF and Word

Download in Adobe PDF or Microsoft Word (.docx).

1 – Save The Billing Template To Your Machine

Select either the “Adobe PDF” link above or the link labeled “Microsoft Word (.docx)” to save a copy of the Freelance Billing Invoice for use later.


2 – The Biller Must Supply A Self-Report A The Beginning Of This Invoice

The introduction of this invoice will consist of a few lines reserved for the information they are labeled with. The empty space with the bold word “From” requests your full name. Input it on this line then continue with your mailing address. The next three labeled lines will expect a presentation of your “Street Address,” “City, State, Country,” and “Zip Code.”The two blank spaces that follow your address will focus on documenting your contact “Phone” number and your “E-Mail.”


3 – Identify The Billing Invoice Number And Billing Client

The invoice number attached to the billing job this document concerns should be filled into the empty line corresponding to the text “Invoice #” The current calendar date may be used as the invoice “Date” by entering it on the next available blank line. In truth, you may use any “Date” logical for the job at-hand (i.e. you may have agreed to submit an invoice on a specific date).


4 – Document The Billing Products And Service Hours

The “Bill To” part of this invoice will begin with a few blank lines that you must use to identify the Billing Job Client. Four individually labeled empty lines will request the information required to successfully name your billable entity. Start by identifying your Editing Client on the blank line labeled “Name.” The rest of the “Bill To” section requests the full address where your Billing Job Client receives business correspondence and other mail. Notice this will have the same format as the heading area so make certain you furnish the “Street Address” line with the building number, street/road/avenue name, and suite number before listing the “City, State, Country,” and “Zip Code” on their lines.The next two parts of this invoice involve two clearly labeled tables. This staging area is an ideal place to deliver an itemized list of the charges the Editing Job Client must pay. The “Products” you wish to get paid for must all be itemized on this invoice. Therefore, consult your records then list all such software, files, documents, etc. the Client has agreed to purchase in the initial column of this table (“Description”).The adjacent column, “Quantity,” will need a production of exactly how much merchandise that must be paid for by the Billing Client while the following “Unit Cost” column requests the price. Note: The “Unit Price” is the cost of one of the ordered products. Two final requests will be made of this table, but you will need to engage in some basic math before completing them. First multiply the number you entered across the rows and input the result in the “Amount” column.

After this total each value you calculated to one sum then fill this in to the “Total Products” field at the bottom of the “Amount” column. The next goal we must reach is delivering a concise accounting of the time you spent working for your Billing Client. This will need a log of your hours by date and, if required, time. List the time you worked in a time-sheet format in the “Description” column then submit the number of “Hours” worked for each shift to the adjacent cell. Enter your “Hourly Rate” of pay into the next field then multiply it with the “Hours” you recorded. Place this result in the adjacent “Amount” column. Add all the dollar amounts owed for physical work to the “Total Labor” box. Finally, we will try to summarize this information for the Billing Job Client. Locate the last table then enter the total amount you expect (without taxes) by adding the “Total Products” and “Total Labor” numbers in “Subtotal.” The “Tax” that must be added to this invoice will have a specific area of reporting in the next box.


Add these last two values together in the “Total” box to arrive at the amount the Billing Job Customer must pay.

5 – You May Attach Additional Terms And Review Material To This Document

You have completed the main requirements to send your Billing Job Client this invoice however, you can choose to also give a guide to the Client in terms of his or her payment. For instance, many Clients will find a due date useful so that they do not acquire any late penalty payments. If you intend to effect any such penalties for a late payment then you should be prepared to report how the maximum amount of days after the Billing Job Client receives this invoice that you will allow to pass without a payment being sent and without penalizing the Client for lateness. This number of days should be input to the blank line attached to the words “Payment Is Due Within…” The “Comments Or Special Instructions” segment of this invoice will accept all other relevant material regarding this matter.


How to Write in Excel

Download in Microsoft Excel (.xlsx).

1 – The Billing Job Invoice Is Downloadable As An Excel Sheet

The downloadable excel sheet version of this invoice is accessible by clicking on the link “MS Excel (.xls)” above. If preferred, you can also use the button near the image on this page.


2 – We Must Begin With By Identifying The Biller And The Billing Client

Our first task, once this spreadsheet has been accessed and opened, is to self-identify. That is, define for the Client the identity of this invoice’s Sender. Accomplish this by displaying your Billing Logo in cell A1 and your “Name” in cell A3.

The address used for your billing services will be our next submission. Produce it in a standard mailing label format by satisfying cells A4, A5, and A6 with your “Street Address,” “City, State, Country,” and your “Zip Code.”

If you maintain an electronic mail address as well, then provide it to cell A7.

Finally, verify your Client is in possession of your business phone number by inputting it in cell A8.

There will be an additional set of cells down column A where an identity and mailing address is required. Your Billing Client’s full name is a requirement in cell A11. Additionally, the Billing Client’s complete address must be documented with cells A12, A13, and A14


3 – Disclose The Assigned Billing Invoice Number For This Job

The number defining this document in your bookkeeping system should also be included. This is a typical consideration offered to Clients on such paperwork and should be typed into cell F4. The “Date” you wish applied to this paperwork needs definition as well. The current date as the default but you can change this at will in H4.


4 – Define The Billing Job By Indicating The Products And Labor Involved

Row seventeen will contain headings to our first table. We will use this as a tool to present all the ordered Billing Products your Client wishes to purchase. List each one in the “Products” table starting in A18 then continuing with each purchase on a separate row. Column F of the first table and column G will both require numerical entries. Each will participate in a formula that presents its results in column H (“Amount”). You will thus need to consult your records then verify the “Quantity” and “Unit Price” of each reported purchase in their respective columns. You may wish to also charge your Billing Client for the time spent on his or her job. If so, then you should offer a breakdown of the time being covered by this invoice in the table “Labor.” Once again, refer to your records and log books to account for each day and time you worked then transcribe these records under “Description” in column A. A summary of the corresponding “Hours” and your “Hourly Rate” must accompany the log transcriptions you entered in columns F and G where they are requested. These numbers will also feed to a formula presenting itself in column H. Cell H34, carrying the “Tax” label, will need the dollar value that must be added to the presented “Subtotal” entered. If you’ve decided that the Billing Client will have a deadline applied to this payment, then enter it on the blank line before the word “Days” The final cell where you may deliver additional invoice information is cell A36. Additional billing information can be included here