Freelance Invoice Template

The freelance invoice template is for any type of individual who works for themselves while providing services to clients on a “pay as you go” type of arrangement. In most cases, a freelancer will be given a specific job that is payable by the hour or upon the completion of the assignment. When the project is finished, the freelancer will calculate their time spent on the project in addition to any materials that were used. Afterward, the client will be billed with a payment due date of no later than seven (7) days.

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How to Write in Adobe PDF & Microsoft Word

DownloadAdobe PDF or Microsoft Word

1 – Get A Copy Of The Freelancer Invoice Template

This document is available as PDF, MS Word, or MS Excel file through the buttons attached to the preview on this page. Select the first button to work with an “Adobe PDF” file.

2 – Place The Freelancer’s Information At The Top Of The Page

Input the Full Name of the Freelancer’s Company Name on the first blank space. You must document the Full Name and Legal Address of the Freelancer on the next four blank spaces. Deliver the Telephone Number and the E-Mail Address where the Freelancer can be immediately reached on the “Phone” and “E-Mail” lines (respectively).

3 – Produce The Documentation To Name This Paperwork And The Client

You must generate an Invoice Number for this paperwork then, put it on the blank line bearing the label “Invoice #.” Similarly, name the Calendar Date when this paperwork was produced on the line “Date.” The Client who hired the Freelancer will need to be properly attached to this record. Furnish the Client’s Name and Billing Address to the blank spaces in “Bill To.”

4 – Declare Each Purchased Good And/Or Service Supplied By The Freelancer

In the table named “Products,” list the number of each item or product the Client bought in the column titled “Quantity.”

List each Product sold in the “Description” column. Report each product’s “Unit Price” in the next column. For each row, multiply the number you filled into the “Quantity” column by the number entered in the “Unit Price” column. Once you have done this you must present the result of this calculation in the column titled “Amount.” Add each dollar amount you have entered in the previous column and report the sum in “Total Products.”

In “Labor,” document the number of billable “Hours” spent on the Client’s project(s)s or the total number of “Hours” of each shift in the first column.

Now, list the Project Name, Number, Description, or the Date when the Freelancer worked in “Description” column. Report the Freelancer’s Hourly Rate in the “$/Hour” column. Use the final column, titled “Amount,” to present multiplied product of the “Hours” and “$/Hour” column for each row listed. You must add each figure in the “Amount” column then enter this sum in the box labeled “Total Labor.”

5 – Sum Up The Transaction Including Terms And Instructions

Add the figures you reported in “Total Products” and “Total Labor” then present this number in “Subtotal.”

Observe the Tax Laws that govern this business by entering the amount of taxes the Client must be charged in “Tax.”

Use the box “Total” to document the sum of “Subtotal” and “Tax.” This is how much the Client must pay.

Determine how many days the Client will be given to make an on-time payment of the Invoice Total then produce this number on the blank line after the term “Payment Is Due…” Solidify any instructions, comments, notices, and/or disclaimers using the blank lines after the last statement.

How to Write in Microsoft Excel (.xlsx)

DownloadMicrosoft Excel (.xlsx)

1 – Select The Excel Button To Access The Freelancer Invoice

Use the “MS Excel” button displayed on this page to get your copy of the Freelancer Invoice. Open this with your copy of MS Excel when you are ready to enter the information it requires.

2 – Replace The Contents Of The First Eight Rows In Column A With The Freelancer’s Information

If you have an official Company Logo, then replace the current generic one in Cell A1 with your Company Logo. Similarly, if you are operating under a Company Name, then enter it in Cell A2, making sure to include any required abbreviations. Enter the Full Name of the Freelancer in Cell A3. This is the Name of the individual who has done work for the Client, has sold the Client Merchandise, or both. Locate Cell A4, then replace the bracketed term “[Street Address]” with the Building Number, Street Name, and (if relevant) the Unit Number where the Freelancer operates his or her Business or Company. Continue reporting the Freelancer Address by replacing the text in Cell A5 with the Freelancer Business or Company City, State, and Country then, fill in Cell A6 with the Zip Code for this Address. You will want the Client to have a reliable method to contact you or the Company you run. Provide your Business “E-Mail” and “Phone” number in Cell A7 and Cell A8.

3 – Locate And Satisfy The Invoice And Customer Information

If you have not assigned this transaction an Invoice Number, you should do so now. Invoice Numbers help both the Client and the Freelancer keep track of paperwork. Record a unique Invoice Number in Cell F4 and the current Calendar Date in Cell H4. You must address the Recipient of this Invoice directly. This should be done with the next series of cells that require attention. Locate A11 then, put the Full Name of your Client in the area where the bracketed word “[Name]” is located. Next replace the bracketed labels “[Street Address]” (A12), “[City, State, Country]” A13, and “[Zip Code]” (A14) with the Address the Client submitted for Billing purposes.

4 – Describe The Purchases And Services Provided By The Freelancer

The four columns (A, F, G, and H) in the “Products” table will supply a place to record transactions where a physical item is sold. Describe the Merchandise ordered by the Client in column A (beginning with row 18). You may insert more rows as necessary so long as you make sure each row provides its own report. Report how much Merchandise the Client ordered in the “Quantity” column. In column G of this table, you must document the “Unit Price” of each Product the Client will purchase. As you work, the “Amount” column will determine the total dollar amount the Client owes for the Products listed in each row, the last column will present the total amount the Client owes for all the Products that were ordered.

If the Freelancer intends to bill the Client for the time he or she spent working on the Client’s project, this will have to be indicated as well. First, document the name of the project in the “Description” column. If the Freelancer is billing by shift, then record the Calendar Date being billed for in this column. Report the number of “Hours” billed for each project (or Date) in the second column.  You must record the Hourly Rate charged for each project (or each Calendar Date) on each row where work has been reported. The Freelance Hourly Rate should go in the “$/Hour” column.  The “Amount” column will multiply the number of “Hours” worked by the Hourly Rate reported on each row then display the product. It will also add all the numbers it contains as a sum in the “Total Labor” cell. 

The sum of Total Products and Total Labor will appear in “Subtotal.” Additionally, the “Total” the Client must pay will also appear. You must, however, supply the taxes that must be included in the “Tax” cell. 

5 – Furnish Some Miscellaneous Information To The Bottom Of This Invoice

If you intend to give the Client a grace period to pay this Invoice, then record this period as a number of days that starts on the Calendar Date of the Client’s receipt. Provide this number in the appropriate part of the statement in Cell A35.  Deliver any directions or messages to the Client in Cell A36.