Freelance Design Invoice Template

Freelance Design Invoice Template should be utilized when it is time to collect payment. Several items will need to be presented to the Design Client to request a given amount in as efficient a manner as possible. The structure used in this paperwork will give you a basic guideline to supply these necessities. It is recommended that before you fill this form out, you gather all the information defining the design job, and set aside a reasonable amount of time to enter and review all such material.

Salary & Hourly Wage ($/hr)

Floral Designers

  • Salary: $27,200 per year (source: BLS)
  • Hourly Wage: $13.08 per hour (source: BLS)

Graphic Designers

  • Salary: $50,370 per year (source: BLS)
  • Hourly Wage: $24.21 per hour (source: BLS)

Interior Designers

  • Salary: $53,370 per year (source: BLS)
  • Hourly Wage: $25.66 per hour (source: BLS)

Industrial Designers

  • Salary: $66,590 per year (source: BLS)
  • Hourly Wage: $32.01 per hour (source: BLS)

Fashion Designers

  • Salary: $72,720 per year (source: BLS)
  • Hourly Wage: $34.96 per hour (source: BLS)

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Bill To
Line Item

How to Write in PDF and Word

Download in Adobe PDF or Microsoft Word (.docx).

1 – Download Your Copy Of The Freelance Designer Invoice

You can use the link labeled “Adobe PDF” or the link “Microsoft Word” to access your copy of the Designer Invoice previewed in the image. You may also use the buttons paired this preview as a means to access this file.

2 – Your Identity Is Required At The Beginning

Your Designer Client will need to know this paperwork is from you so that it may be taken seriously. Some clearly labeled lines at the top of this page enable a quick introduction. Your full name, as the Sender of this document, must be placed on the blank line labeled “From.”  The mailing address you use for the freelance design services you provide should be offered to the Client with your identity. Submitting this information requires you enter each address line in its own respective area. Each line requiring this information will be properly labeled (“Street Address,” “City, State, Country,” “Zip Code”).Below your address information, make certain you deliver your “Phone” and “E-Mail” information.


3 – A Designer Invoice Number Must Be Displayed Prominently

The second area will have two requirements – each aiding in the definition or identification of this invoice in the future. The first is the invoice number your bookkeeping system has assigned to the design invoice at hand. Make certain this number is entered correctly in “Invoice #”The first date when your Design Client should consider this document active is referred to as the invoice date. Report it on the blank line labeled “Date.”


4 – The Destination Of This Invoice Is A Necessary Item

Your Design Client, as the intended Recipient of this bill, should be documented in the area under the “Bill To” heading. The first empty line here, designated as “Name,” refers to the identity of the Design Client and is mandatory for the proper function of this document. The following three labeled blank lines of this section will focus on the mailing address of the Designer Client and require a presentation of the requested information.


5 – A Report On The Designer’s Hours Should Be Produced

The third area requiring your attention will be concerned with a report on the work you have done for your Design Client. This topic can be easily organized by a concise table which you can supply with some expected material. The first column headed with the label “Description” requires that each calendar date you worked should be placed on its own row. After delivering a calendar of when you worked, document the number of “Hours” you worked on these days.The third column, labeled “$/Hour,” gives a logical area to report the amount of money you expect in exchange for one hour of work.You will have to give your Design Client an itemized account of the money he or she owes for these days before presenting your total. Multiply the numbers you entered on every row with one another (“Hours” x “$/Hour”) in the column “Amount.” All of these results must then be added to the “Subtotal” box. Now we must submit the “Tax” amount to the next box of this column.This number must then be added to “Subtotal” and furnished in “Total.”The maximum number of days you will tolerate without a payment should be supplied to the blank line before the word “Days.” This can be found near the bottom left of this invoice in the sentence beginning with the word “Payment.”

If there is any content that should be included but has not, then make certain it is recorded in the “Comments Or Special Instructions” section.


How to Write in Excel

Download in Microsoft Excel (.xlsx).

1 – The Freelance Design Invoice Is Downloadable As An Excel Document

Save the file available through the “Microsoft Excel (.xlsx)” link above to your machine.

2 – Produce Your Freelance Designer Information

Notice the generic image in the first cell of the first column. Substitute the logo used for your Freelance Design Business in place for this image in cell A1. 

Your name must now be furnished to cell A3 while your full address should be listed down the column in cells A4 (“Street Address”), A5 (“City, State, Country”), and A6 (“Zip Code”). Cell A7 (“E-Mail”) and cell A8 (“Phone”) have been placed in this area so you can make certain your Client has additional means of contact at his or her disposal.


3 – Define The Client You Provided With Your Design Services

The next area of this spreadsheet will request some definition to the entity being billed – your Design Client. Here, in the “Bill To” portion of the “A” column, type in the Name of your Design Client in cell A11.

Additionally, your Design Client’s address will be requested as an additional identification tool. The individual lines making up this address should be entered separately in cell A12 (labeled as “Street Address”), cell A13 (labeled as “City, State, Country”), and cell A14 (labeled with “Zip Code”) 


4 – Formally Issue The Design Invoice

Now that the basics of this correspondence have been reported, it will be time to focus on the act of invoicing the Design Client. This process generally starts by assigning and disclosing a unique filing number the bookkeeping system you use has assigned this transaction in cell F4. The default invoice date is the same as the calendar date of viewing this sheet and is displayed as such in cell H4. You may assign a different date at will. Your work should be documented in a manner that allows a quick reporting of information and is easy to review. The table set to occupy the center of this page will accomplish both these goals simultaneously. Its first requirement will be a list of the days you worked. Input these dates in the “Description” part of the design billing table keeping one date per row. If appropriate, you may include your start time and end time for that day’s shift.The next two columns will serve to connect the dates you worked with the money being charged to the Design Client. In the “F” column, fill in the total number of “Hours” you worked for the day, then, fill in your pay rate in the next column (“$/Hour”).

Now, calculate how much “Tax” must be charged. Input this to cell H28

Once you’ve supplied these descriptions and the financial information required to complete this paperwork, you may insist that it be paid within the number of days you replace for the brackets in cell A29.

Any statements that must be included should be given to the Client by inputting them to cell A30