Freelance (Videographer) Invoice Template

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The freelance videographer invoice template is for any filmmaker, editor, or producer that decides to bill another party for the use of their services. Unless there are any products that are sold in the process of creating the video, the videographer will be charging their client solely for their time spent on creating the finished product. Once the video is complete, it should be sent to the client with a watermark embedded. Upon the client approving the video, the invoice will be sent with the watermark being removed once payment is made.

PayPay Invoice – Many videographers prefer to be paid via PayPal in the chance they are not available to accept payment via credit card or check.

Fiverr.com – Many videographers choose Fiverr as an intermediary to process payments for video-related work.

How to Write PDF and Word

Download: Adobe PDF, Microsoft Word (.docx)

1 – The Freelance Videographer Invoice On This Page Is A Downloadable Template

Once you have organized the information to detail the transaction you would like to invoice, download the Freelance Videographer template on this page as an Adobe PDF. You may do this by clicking either the link or the button displayed with the image.

2 – The Videographer’s Company Information Should Be Part Of The Heading

The Videography Company where this Invoice has originated from should have its information displayed prominently on this page. Open the Adobe document you saved then locate the phrase “Company Name” at the top of the page. Replace this term with the Name of the Videography Company.

The Name of the Videographer or some other Recipient (i.e. a Customer Rep or Billing Dept employee) that works for the Videography Company and can serve as a point of contact should be recorded on the empty line just after the label “Name.” 

The Address where the Videography Company can be located and/or receive mail reliably should be supplied using the next few blank lines. Each part will have its own line. Begin by entering the Building Number, Street Name, Unit Number/PO BOX where the Videography Company can be found.

Continue by reporting the “City, State, Country” where the “Street Address” you reported above is located on the third empty line then enter the appropriate “Zip Code” on the next line. 

Our next task will be to provide both the Telephone Number and “E-Mail” Address the Videography Client can use to call or message the company.

3 – Invoice The Client With A Unique Reference Number

The Invoice Number generated by the Videographer to define this transaction will be required on the line attached to the label “Invoice #.”  In addition to an Invoice Number, it is customary to document the Invoice Date as well. Place the Invoice Date on the next line.

4 – The Client And The Commissioned Work Should Be Accurately Detailed

The Videography Client we are directing this invoice to must be adequately documented in this paperwork. Locate the “Bill To” section then deliver the Legal Name and Official Address of the Videography Client. This should be the Address where this entity receives its mail.  Additionally, if the Client’s Billing Address differs from that of its Shipping Address, then we must turn our attention to the column labeled “Ship To” and enter the Physical Address where freight must be sent.  This Invoice will also call for a listing of what the Client is expected to pay for. The Videographer can use this paperwork to bill the client for goods and services by attending the appropriately labeled table(s) on this page.

If the Videography Client must be charged for physical Merchandise, then each item must be singled out on a row in “Products.” This section will need to have a clear “Description” of the purchased item displayed in the first column, the total number of each of the purchased item supplied to the second column, and the “Unit Price” (or how much one item costs) entered to the third column.

Next, we must present the “Amount” the Videography will pay for each row’s listed Merchandise. This means the “Quantity” number must be multiplied by the “Unit Price” and the result should be entered to the last column of that row. Additionally, add each number you entered in the “Amount” column and input the sum to the field labeled “Total Products.” There is also a distinct area where you may charge the Videography Client for any services that were provided. Locate “Labor,” then document how many “Hours” the technician spent on each job in the first column. Once done, concisely describe the service being reported in the second column. Make sure to disclose the Hourly Rate charged for this job in the third column.   Once all the information for the “Labor” columns has been supplied, multiply the “Hours” of each row with its respective “$/Hour” and produce this number in “Amount.” Record the “Total Labor” box as the sum of all the numbers in “Amount.”

5 – A Total Of The Client Order Must Be Documented

The “Subtotal” field at the bottom right of this document requires the sum of “Total Products” and “Total Labor” entered to it.

Next report how much Tax and Shipping fees the Client must be charged using the next cells.

The figures in “Subtotal” and “Tax” should be added to each other then entered to the last field.

6 – This Invoice May Include Terms Or Instructions At The Videographer’s Discretion

Oftentimes, while immediate payment is preferred, the Client is afforded a grace period. This grace period should be reported as a number of days starting from the day the Client receives this document. If the Client receiving this paperwork will be given a grace period of any kind to pay this bill, then enter this number of days on the empty line in the statement beginning with the word “Payment…” at the bottom of the page.

The bottom of this page will also give you a well-defined area where you may give the Client any “Additional Comments Or Special Instructions” by presenting two blank lines for this purpose. 

How to Make in Microsoft Excel (.xlsx)

Download: Microsoft Excel (.xlsx)

1 – Download The Videographer Invoice Template Using One Of The Methods On This Page

This template is accessible in a few different file formats. To save it as an “MS Excel,” locate the appropriately labeled button or link above then select it. You may then open and save it using a current browser.

2 – The Videographer’s Information Needs To Be Properly Displayed

The first cell on this spreadsheet will present a commonly used Videographer logo. Replace the Logo in Cell A1 with the Videography Company’s Logo. If the Videography Company does not have a Logo of its own and does not wish to use one then, simply delete the contents of this cell. The legal Name of the Videography Company should be placed in Cell A2.Use Cell A3 to deliver the Name of a Contact Person the Client may use to when corresponding with this Company. Cells A4, A5, and A6 can be used to deliver the “Street Address,” the “City, State, Country,” and finally the “Zip Code” where the Videography Company wishes to receive its Mail. Naturally, most Videography Clients will want a more immediate form of communication. Thus, enter an up-to-date “E-Mail” and “Phone” number that is regularly maintained by the Videographer or Videography Company to Cell A7 and Cell A8 as called for.

3 – An Predefined Identification Number Should Be Assigned For Accounting Purposes

Many, if not all, Videography Companies will have some form of accounting system to keep track of their accounts payable by assigning transactions and other billable activities an Invoice Number. Input the Invoice Number and Invoice Date attached to this transaction in cells  A4 and H4 (respectively). Notice the Current Calendar Date will already be entered in Cell H4. You may leave this there or provide one that is suitable for the situation.

4 – Two Separate Areas Have Been Provided So You Furnish Client Information

The Videographer’s Client will need its information accurately documented in rows 11 through 14. Two distinct columns have been reserved so that both the Billing Address and the Shipping Address of the Videography Client can be documented. The labeled cells in each of these columns (A and E respectively) have been reserved for the various components that make up an Address. Supply this information as it is requested in these two columns.

5 – Several Facts Regarding The Videographer’s Transaction With The Client Are Required

It should be considered imperative that the transaction(s) being billed here are adequately documented. First, we will determine the type of transactions we are reporting here. If the Videography Client has ordered merchandise, then we will address the table titled “Products” while services the Videography Company supplied will be reported in the table titled “Labor.” You may use either or both of these tables depending on the purpose behind generating this Invoice.

The “Products” table requests three pieces of information so that the column labeled “Amount” can inform the Videography Client how much is owed for the ordered merchandise. Enter each item ordered in “Description,” how many were ordered in “Quantity,” and how much one of the defined item costs in “Unit Price.”  The spreadsheet will display the totals where appropriate.

The “Labor” section will deliver the total Service or Labor charges the Videography Client must pay. These figures will generate as you enter the requested information to the cells in this table. You must supply the “Description,” “Hours,” and “Hourly Rate” columns with the type of service ordered, how many hours the technician spent providing this service to the Client, and how much money per hour is expected the for the work done. Find the three-row table at the bottom right-hand part of this page. Add the figures you reported in “Total Products” and “Total Labor” then present this number in “Subtotal.” Observe the Tax Laws that govern this business by entering the amount the Client must be charged in “Tax.” Use the box “Total” to document the sum of “Subtotal” and “Tax.” This is how much the Client must pay.

6 – You May Give The Client A Grace Period And Any Additional Comments At Your Discretion

If the Videography Company expects a timely payment for this Invoice, then enter the number of days from its receipt that can be used to define this grace period in the statement “Payment Is Due In [#] Days.” Use the space currently occupied by the bracketed number symbol.

 

“Comments And Special Instructions” that have not been presented earlier here can be input using the space available in cell A37.

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