Hair Salon Invoice Template available through this page should be used to inform Salon Customer of the amount owed for the services and the products that were provided. This template can be developed at the point of sale, before or after the point of sale, by hand, or on a computer. A key feature of this template is that it retains its flexibility while providing the basic sections required of an invoice to request payment from a Client. This paperwork achieves this goal by making sure each section appears in the same place and requires the same information differing only by Client and by job. This can promote an exceptional invoicing process and will show Clients that some standardization has been applied to the Hair Salon’s invoicing procedure.

By Type

• Barber Invoice
• Hair Stylist
• Makeup Artist

How to Write in PDF and MS Word

Download: Adobe PDF & Microsoft Word (.docx)

Step 1 – Obtain The Salon Invoice From this Page

The document on this page is downloadable with the “PDF” button or “Word” button. In addition to these buttons, the links above will give you access to the appropriate file type of the invoice. You may view the invoice through the sample image.

Step 2 – Supply An Introduction Of The Invoicing Salon

The Salon sending this invoice will need its full name input for presentation in the “Company Name” text field at the top left. This recording can be produced by clicking in this field, removing the contents, then typing the Salon name in this field.  The blank lines in this area seek several reports as a means to identify the Salon and the Employee sending this. First, record the “Name” of the Salon Employee seeking payment (i.e. Hair Dresser, Masseur, Nail Technician, Greeter, Etc.). Ideally, the “Name” documented here should be that of the Salon Employee who can communicate with the Client regarding this paperwork and the payment it expects.  Once the Sender is identified by the information above, the mailing address for the Salon must be furnished. The lines with the “Street Address,” “City, State, Country,” and “Zip Code” labels act together as a reporting area for the Salon mailing address that should be used as a return address for this paperwork.  Conclude the Salon information with its “Phone” number and the “E-Mail” address. Dispense this content to the final couple of lines in this area. 

Step 3 – Furnish The Appointment”s Invoice Information

Naturally, the Salon will have a bookkeeping system in place (if not, it is strongly recommended that one be developed). This system should generate an invoice number for every bill or payment request placed on its Clients. Report the “Invoice #” for the Salon appointment being billed on the next line down. This label can be found on the left-hand side of the shaded bar following the Salon’s contact information.    An additional labeled line in the divider has been designated with the word “Date.” This label refers to the month, two-digit calendar day, and two-digit or four-digit calendar year when this paperwork applies to the Salon Client.

Step 4 – Present Documentation Of The Salon Client

The Salon Client may be an entity that has agreed to pay for an individual or group’s appointment or it may simply be a private Citizen seeking the services or products provided. In either case, the next requirement is for an entry of the Salon Appointment Payer’s “Name.” The “Bill To” section contains the needed spaces to identify this entity. 

After the recording of the Salon Client’s “Name” has been completed, continue with the Salon Client’s billing address. The first line is expected on the “Street Address” line while the second address line will be split as an entry of the corresponding “City, State, Country” and “Zip Code.” 

Step 5 – Make A Record Of The Salon’s Services

Now that both Salon and Client have been solidified, the appointment must be discussed. Generally, this will take the form of the appointment’s calendar date, the time when it began and when it ended, as well as the reason for the appointment (i.e. styling, perm, etc.). These details should be furnished for review in the textbox titled “Description.” 

Step 6 – Attach The Cost Of The Salon Appointment

The second field this table displays is named “Amount.” Input the dollar value of the Salon services and merchandise requiring the Client’s payment.  The “Amount” column contains a few more cells needing input. The “Subtotal” field should be employed to add all the salon charges above to a sum. That is, the number entered here should be the total asking price for the salon services without any taxes considered.  After the Salon’s asking price for the appointment has been documented, submit it to any “Tax” regulations that apply. The next field of this column (next to the word “Tax”) should be utilized to inform the Client if “Tax” must be added. If not, it may be left unattended or populated with “0.00”  Add the Salon “Subtotal” to the appointment’s required taxes. This sum is the “Total” the Client must pay for the Salon’s services and/or merchandise. 

Step 7 – Give The Client A Deadline To Pay For The Appointment

The amount of time the Salon will wait for payment needs to be documented as a matter of “Days” by tending this number to the blank line after the phrase “Payment Is Due” 

Step 8 – Inform The Client Of Any Additional Information

The material that has been furnished to define the Salon, its Client, and the request for payment may need to continue. If so, the “Comments Or Special Instructions” area will accept relevant information relating to the Salon services and this paperwork.   

How to Write in MS Excel

Download: Microsoft Excel (.xlsx)

Step 1 – Acquire The Salon Invoice As An Excel Template

This spreadsheet invoice needed to bill Salon Clients is available through the browser dialogue that follows when you select either the “MS Excel (.xlsx)” link or “Excel” button.

Step 2 – Begin This Spreadsheet With The Salon’s Information

Open this spreadsheet then access cell A1 where the Salon logo should replace the generic one currently presented. You may achieve this by right-clicking then engaging the “Change” menu or clicking in this field and using the “Insert” ribbon option. Next, cell A2 will be ready to receive the Salon’s “Company Name” as its content while cell A3 seeks the “Name” of the Salon Employee producing this paperwork. The address where the Salon receives mail is to be included in the header. This aids in quickly confirming the Sender of this paperwork as well as providing a return address. Cell A4 (“Street Address”), A5 (“City, State, Country”), and A6 (“Zip Code”) require this mailing address furnished according to the labels displayed in each field.  The Salon’s current “E-Mail” address and its telephone number are the next two requirements expected. Furnish them to cell A7 and A8 respectively. 

Step 3 – Assign The Basic Filing Information For This Payment

The Salon’s official invoice number and calendar day of issue are both necessary when seeking to identify this paperwork. Therefore, these items should be displayed as prominently as the Salon’s contact information. On the right side of the heading, cell F4 has been labeled to accept your entry of the “Invoice #” the Salon uses to refer to this bill.  Continuing to the right, cell H4 shall make a display of your desktop calendar date. Customarily, this will be the “Date” of this document’s completion however, you may post-date this effect by editing the content of cell H4. 

Step 4 – Attach The Salon Client To This Bill

This correspondence must address the Salon Client expected to respond with payment. Submit a production of this “Name” in cell A11. Furnish cell A12. A13, and A14 with the “Street Address” where the Salon receives mail along with the corresponding City, State, Country,” and “Zip Code.” 

Step 5 – Deliver The Specifics Of The Salon Appointment

The hairstyling appointment will need a basic report for this document to achieve its request for payment. Cell A17 (under the “Description” title) seeks this account of the hairstylist’s services. Generally, the appointment date and times will need to be listed along with the requested service/

Step 6 – Price The Salon’s Merchandise And Service

Now that a record of the hairstyling appointment has been produced for review, refer to the next column on this row you are working on. In cell H17, the dollar value of the Hair Stylist’s efforts and the Salon’s merchandise can be presented.  The “Subtotal” field in cell H18 also requests the costs that were recorded on the previous row be added to one another. In a case where the Hair Stylist only needed a single “Amount” reported, then reproduce that same dollar value as the Hair Styling Salon’s “Subtotal” in cell H18.    The table being completed will also need to discuss any taxes that should be added to the Hair Stylist’s “Subtotal” (as required by the governing law). If the Hair Styling Salon must assess a “Tax” on behalf of the state where it operates then enter the dollar value of these taxes in cell H19.Cell H20 is the Hair Styling Salon’s presentation area for the “Total” owed. Add its “Subtotal” to its “Tax” to reach this figure. 

Step 7 – Discuss The Salon Payment Deadline

This invoice has covered a lot of ground in a comprehensive manner by requiring your input in specific areas however, the question of when the payment must be received by the Nail Salon to be considered on-time must be addressed. Replace the “#” sign and the brackets surrounding it (in cell A21) with the total number of “Days” Hair Salon allows to pass (starting with the invoice “Date”) with the assumption that payment is in transit before it re-classifies the unpaid document as late.

Step 8 – Complete The Production Of This Paperwork As Needed

The final cell ready to receive your input is cell A22. This is an optional field where any additional instructions (i.e. hair care, payment, etc.) can be presented after the phrase “Comments Or Special Instructions”