Security Deposit Invoice Template is utilized as documentation that an official request for a due deposit must be satisfied by the Potential Lessee it is sent to.  This invoice is designed to be relatively easy to fill out since it uses a standardized structure to accept then present the information you supply. Naturally, you will want to make sure it is completed accurately since even a mis-typed date may cause a delay in receiving the deposit submission from your Potential Lessee.

How to Write in PDF and Word

Download: Adobe PDF & Microsoft Word (.docx)

1 – Obtain The Security Deposit Invoice

Gain access to the “PDF” or MS “Word” file pictured on this page by clicking the appropriately designated button in the caption area. As a matter of convenience, a text link just above this section is also available for use.

2 – Introduce The Landlord, Property Management Company, Or Property Owner

The Property Manager or Landlord issuing this invoice will need to self-identify at the top of the page. A larger-font field at the top of this page has been placed for your use. Input the legal name of the Property Management Company or Landlord in this field.   Directly below this the Sender must document his or her first, middle, and last name.  The mailing address where the Landlord or Property Manager utilizes for invoice correspondence and payments must be documented down three separate labeled lines. The first of which, “Street Address,” requires only the first line of the address while the remainder of the Property Manager or Landlord’s mailing address should be produced on the lines designated with the “City, State, Country” and “Zip Code” lines.   The two blank lines attached to the “Phone” label and “E-Mail” label request a submission of the Property Manager or Landlord’s telephone number and email address. Furnish both these items on the line that specifically requests them.   

3 – Input The Security Deposit Invoice Number And Date Where Requested

Some information that can be used (by both the Property Manager/Landlord and the Potential Tenant) to identify this invoice is also a requirement. Notice the blank labels “Invoice #” and “Date.” Here, you must look up the assigned invoice number for this transaction in your records then accurately produce it on the “Invoice #” line.      Once done, input the “Date” when this paperwork will apply to the Potential Tenant’s account.   

4 – Identify The Potential Lessee Or Tenant

Now we must identify the Potential Tenant. This is the party that must submit the security deposit amount in order to enter or continue his or her lease. In truth, a security deposit can apply to nearly any commodity where damage can cost a Lessor or Owner significant losses. In most cases however, this will be for a leased property. In our example the Potential Tenant submitting the security deposit is an individual. Thus, enter his or her entire “Name” and legal mailing address to this invoice using the lines in the “Bill To” section. There will be a separate line not only for the “Name” but also for the Potential Tenant’s “Street Address,” “City, State, Country,” and the appropriate mailing “Zip Code.”   

5 – Report The Security Deposit Details And Amount

The invoice table of this paperwork is set for a specific function: to document the exact amount of money that must be submitted. Before we report on the exact value, we should attend to the “Description” box making up the left-hand column. Use this box to detail the reason for the security deposit. For instance, if this is required for a lease, then cite the lease by title and/or contract number and its date of effect.    Furnish the precise security deposit “Amount” owed by the Potential Lessee in the right-hand box of this table.     Below the deposit amount will be three additional boxes where you are required to produce figures. First take the entire “Amount” owed for the security deposit and enter it in “Subtotal”     Any taxes that must be paid by the Potential Tenant would be required in “Tax.” Produce this as a dollar amount in the next box.   The last task required by this table involves simple addition. Add your value in “Subtotal” with that in “Tax.” The result should be placed in the “Total” box.     The sentence below the “Total” box (on the left) beginning with the word “Payment…” contains a blank space after the hashtag symbol. Use this blank space to inform the Potential Tenant of the maximum number of days that can elapse before an on-time payment is considered late.   The two blank lines placed at the bottom of the page should be used to present material on subject matter that has not been documented thus far. If you have an editing program you can simply insert more lines. However, if filling this paperwork out manually, you can simply cite an attachment with this information.     

How to Write in Excel

Download: Microsoft Excel (.xlsx)

1 – Save The Security Deposit Invoice

The excel version of the security deposit invoice previewed on this page is available with the “Microsoft Excel (.xlsx)” text link or the “Excel” button on this page.

2 – Identify The Property Management Company Requiring The Deposit

You can complete the standard header for this invoice using the first few rows in column A. The logo file used by the Landlord or Property Manager for his or her business should be upload to the first cell (A1) in this column.      After attaching the logo, present the Landlord or Property Manager’s “Company Name” in cell A2 and the “Name” of a Contact Person with this business in cell A3.   Cells A4 through A6 should be used as a display area for the Property Management Company or Landlord “Street Address,” this entity’s “City, State, Country,” and the corresponding “Zip Code.”   In addition to the Property Manager or Landlord’s contact information, the header area also reserves an area for the invoice number the Property Management Company wishes attached to this transaction. Cell F4 will be labeled properly in a brief table. Place the invoice number in this cell then apply the invoice “Date” to the Recipient’s account in cell H4.   

3 – Directly Address The Potential Tenant Through This Paperwork

Identify the Potential Lessee receiving this invoice by “Name” in cell A11.

Cell A12 (“Street Address”) needs the building number, street, and suite number of the Potential Tenant’s official mailing address. This address report will continue in cells A13 and A14 with the “Street, State, Country” and “ZIP Code.”     

4 – The Deposit Invoice Information Can Be Presented With Tables

Consult the agreement this invoice will accompany, then document its title and effective date in cell A17.    H17 is set in place to receive the exact “Amount” that must be delivered to satisfy the required deposit.     Cell H18 and cell H20 will immediately display the information you entered in cell H17, but you will need to enter the taxes that must be paid in cell H19. This number will automatically contribute to the final owed deposit “Amount.”     There will usually be a deadline associated with a deposit amount. To make sure the Potential Lessee is aware of this time period, furnish it as a number of days in place of the brackets in cell A21.

Content previously unaddressed but required can be included in cell A22.