The Vehicle Storage Invoice Template is a useful administrative tool that can be set in a Vehicle Storage Facility’s billing process. The basics required by the template to request payment for storing a Client’s vehicle will need to be gathered from the account records concerning that Client and the required storage service that you wish to bill. Naturally, you will want to allow enough time after completing this template to review it for accuracy. Once finished, a clean and accurate presentation of the Vehicle Storage Facility, the service provided, and the money owed can be sent to the Client.

How Much Do Storage Units Cost?

The cost to store a vehicle ranges anywhere from $45 to $450 (source: HomeAdvisor). The price depends on the vehicle and storage unit, if it is an outdoor or indoor vehicle storage or even a covered vehicle storage.

How to Write in PDF and Word

Download: Adobe PDF & Microsoft Word (.docx)

Step 1 – Obtain The Vehicle Storage Invoice From This Page

The invoice needed to bill Customers for Vehicle Storage is available through the “Adobe PDF” or “Microsoft Word (.docx)” links on this page. Select either one to obtain a copy of the template needed in the format you prefer.

Step 2 – Identify The Vehicle Storage Facility Or Garage

The header area of the acquired paperwork will begin with several spaces where information detailing the Vehicle Storage Facility or Garage’s identity is expected. This page’s first request for material, in fact, will be the formal “Company Name” of the Vehicle Storage Facility or Garage. Input this to the text box at the top of the page.    The “Name” of the Facility Employee handling this document is the next requested item. Furnish it to the first blank line under the textbox.  Continue this section with the mailing address of the Vehicle Storage Facility on the “Street Address” and “City, State, Country” lines. If it is more appropriate to report the address of the main office because this is where Customer correspondence should be directed, then produce it as the contents of these lines instead.  Report the postal code attached to the Vehicle Storage Facility (or Office) address you reported as the return address on the blank line bearing the “ZIP Code” label.  The next requested report concerning the Invoice Sender is for the Vehicle Storage Facility’s “Phone” number and “E-Mail” address. Make sure these items are up-to-date and well-maintained methods of contact for the Vehicle Storage Facility. 

Step 3 – Deliver A Manner Of Classifying The Vehicle Storage Facility Paperwork Being Worked On

The Vehicle Storage Client will value the invoice number that has been assigned to this paperwork. This will aid in identifying the payment request being made and subsequent response nicely. Therefore, locate the “Invoice #” line in the divider and produce this number as its contents. Proceed across the divider to the blank line bearing the “Date” label. Generally, the current “Date” will be the expected invoice “Date” however, you may assign any “Date” to the formal payment request being made. 

Step 4 – Name The Vehicle Storage Customer

This invoice must place a specific identity to the Vehicle Storage Client expected to pay for the Sender for the storage services being billed. The first section under the divider and on the left will accept the full “Name” of this Client.  Below the “Name” you recorded will be followed by three different lines that call for the Vehicle Storage Client’s address. This will require a separate entry for the “Street Address,” the second address line (“City, State, Country”), and “Zip Code” to be presented. 

Step 5 – Discuss the Vehicle Storage Required

The vehicle the Customer is paying the Storage Facility to physically keep on the property should also be identified. The right-hand side of the billing area is titled “Vehicle Information” and should be used to present such information. First, identify the “Make And Model” of the vehicle being stored on the first blank line underneath the “Vehicle Information” heading.  Continue the vehicle’s report by entering its “Color,” “Year,” and “Plate” number on the next three available spaces in this area. 

Step 6 – Attend To The Table With A Basic Description Of The Required Storage

The table set in this billing document is composed of several columns that will all require your report on the storage and payments involved. The “Description” column expects a clear account of the Storage Facility’s service. This report may take the form of a contract title, a storage space I.D., or any other detail that explains why the Customer is obligated to pay.  The next column, “Days,” requires a report on how many days the vehicle was stored by the Facility seeking payment. 

Step 7 – Dispense The Costs Owed For The Vehicle Storage

The third column is titled “Daily Rate” and is meant to document how much money per day the Vehicle Storage Facility will expect for one days’ of storage.  Now, we shall discuss the “Amount” owed for the Vehicle Storage Facility’s services. For this task, some basic math will need to be employed. Reach the “Amount” owed by multiplying the number of “Days” you recorded with the “Daily Rate.” Confirm your calculation is correct then input it in the “Amount” column.  The “Subtotal” field summarizes how much the Customer will be obligated to pay for the storage before any service taxes are applied.  After discussing the base that should be paid or the “Subtotal,” report any service taxes that apply to the storage. Naturally, if any products were sold by the Vehicle Storage Facility then a sales tax is likely to apply. Produce this figure in “Tax/VAT” Finally, add the “Subtotal” to the “Tax/VAT” figures to one another then enter this as the Vehicle Storage Facility’s “Total” in the final box of the “Amount” column.

Step 8 – Apply The Vehicle Storage Facility’s Deadline For Payment

The sentence near the bottom of this page, beginning with “Payment Is Due Within…” expects a record of how many “Days” the Vehicle Storage Facility allows as a grace period for this bill. Produce this number (of “Days” after the invoice date) on the blank line of this statement. 

Step 9 – Additional Vehicle Storage Facility Information Pertaining To This Bill May Be Included

The text label “Comments Or Special Instructions” will all attention to the blank lines at the bottom of the page as an area where additional content concerning this transaction may be documented. You may leave this section unaltered if no further information or instruction is necessary. 

How to Write in Excel

Download: Microsoft Excel (.xlsx)

Step 1 – Download The Excel Template To Issue A Vehicle Storage Invoice

The Excel document you may use to bill a Vehicle Storage Client can be obtained with the “Microsoft Excel (.xlsx)” link or “Excel” button.

Step 2 – Introduce The Vehicle Storage Facility As The Sender

The Vehicle Storage Facility sending this paperwork should be identified at the start of this invoice. Cell A1 will display the logo or trademark image the Vehicle Storage facility or Business uses to identify itself at the top of the page once you upload it to this field’s contents.  Cell A2 and A3 of this sheet serve to display the “Company Name” of the Vehicle Storage Facility and the “Name” of the Facility Employee behind this invoice. Replace the text-labels in these cells with the content of each request.  Follow this information with the “Street Address” of the Vehicle Storage Facility’s mailing address in cell A4, its “City, State, Country” in the next cell down (cell A5), and the appropriate “Zip Code” in cell A6. It is worth mentioning this will be understood as the return address for this document and will be the address where any paper responses to this invoice will be sent.  The “E-Mail” address and “Phone” number where the Customer can reach the Vehicle Storage Facility must now be entered in cell A7 and A8 respectively. 

step 3 – Furnish The Details Needed To File This Paperwork Correctly

The Vehicle Storage “Invoice #” assigned to the transaction being detailed will need to be input as the content of cell F4. Remember this number will function as a method of identification thus, make sure it is unique.  The “Date” when the Vehicle Storage Client is first informed of the funds owed through this paperwork is the next piece of information you must supply. The current day you are working acts as the default “Date” for this invoice in cell H4, but you may replace it with a different calendar day. 

Step 4 – Directly Address The Vehicle Storage Client

Our attention must now center on the Vehicle Storage Client who will be held as responsible for paying the owed funds we will report. The “Bill To” part of this invoice serves as a method of attaching the “Name” of this Client to the requested vehicle storage and the payment request. Record the Vehicle Storage Client’s full “Name” in cell A11. After identifying the Client use cells A12 through A14 to further define the Payer by furnishing the “Street Address,” “City, State, Country,” and “Zip Code” of the Storage Client’s billing address.

Step 5 – Attach The Vehicle Being Stored To This Paperwork

Before we proceed to discuss the vehicle, storage requiring payment, we should identify the vehicle being stored. On the right side of the spreadsheet (underneath the invoice number you entered) is a section titled “Vehicle Information.” Here you must input the “Make And Model” of the vehicle being stored in cell F11, its “Color” and “Year” in cells F12 and F13 respectively, and its license “Plate” number in cell F14.

Step 6 – Produce A Discussion On The Vehicle Storage Required

The “Description” of the storage that must be paid for will be a mandatory item for this paperwork. Produce this material in cell A17. Details such as the storage dates, storage space number, or storage contract may be presented here for the Client’s review.  After defining the vehicle’s storage, move to the next column of the table being completed. The first cell in this column is cell F17 and is set here to accept a report on the total length of time the Facility stored the vehicle. Divide this time into “Days” then report this number of “Days” in cell F17. 

Step 7 – Report The Vehicle Storage Costs To This Invoice

Column G, titled as “Daily Rate,” expects the dollar amount expected by the Vehicle Storage Facility for one day of storage. Record this cost in cell G17. Column H will generate a dollar value in cell H17 as a result of your entry. This will be considered the base cost of the storage service.  Cell H18 will continue our report but will require your entry. Confirm the “Amount” above as the total owed without taxes, then record it in cell H18 as the Vehicle Storage Facility’s “Subtotal” for this bill. If this transaction requires a service tax, a sales tax, or any other tax then you must report this in the field labeled “Tax/VAT” (cell H19). This table can only be completed if you supply the “Total” owed for the vehicle storage. The “Total” owed must be equivalent to the sum of the vehicle storage “Subtotal” and the required “TAX/VAT” owed. Calculate this result then enter it directly to cell H20. 

Step 8 – Deliver The Vehicle Storage Facility’s Deadline

Cell A21 of this paperwork gives you the opportunity to impose a number of “Days” as a payment deadline. That is, the number you enter as a substitution for the bracketed symbol in this field will be accepted as the countdown from the invoice “Date” to the day the Vehicle Storage Facility deems this invoice as late if unpaid. 

Step 9 – Material Concerning The Above Information May Be Included At-Will

Additional material can be supplied at will after the “Comments Or Special Instructions” label in cell A22