The electrical service invoice template is used to bill a client for any type of completed electrical work including any parts or materials that were needed. This may be used for any type of domestic installer, electrotechnical panel builder, or any type of services where a licensed electrician was needed. The pay rate and costs should have been estimated beforehand and the invoice is typically paid within thirty (30) days before incurring any late fees.
How to Write in Adobe PDF & Microsoft Word
1 – Open A Copy Of This PDF Template
The Electrical Service Invoice presented on this page can be previewed using the display image or downloaded with the “Adobe PDF” button.
2 – Utilize The Top Left-Hand Corner To Present The Electrician’s Information
Once you have opened this file, use the PDF editor on your machine to replace the text “Company Name” with the name of the Electrician’s Company sending this paperwork and expecting a payment from the Client. This field is located at the top-left hand corner of the page. The next requirement calls for a report on the Electrical Work Company you reported in the top left-hand corner. Begin by entering the Electrician’s Name on the “Name” line then supply the Electrical Work Company’s official Address using the next three empty lines. The “E-Mail” and “Phone” lines call for the Electrician’s or Electrician Company’s contact information. This information should be up-to-date, and both items should be a reliable method of communication that the Client may use to contact the Electrician or the Electrician Company he or she works for.
3 – Determine Then Assign A Unique Invoice Number To This Document
Make sure this transaction has been assigned an Invoice Number in your records then enter this number on the blank line after “Invoice #.” You must also supply the Calendar Date when this Invoice was drawn up on the line labeled with the word “Date.”
4 – Solidify The Recipient As The Party Responsible For This Bill
Fill out the “Bill To” section with the Name and Billing Address of this document’s Recipient. Typically, this is the Name of the Client and the Billing Address he or she has supplied. Several clearly labeled lines are available in this section so this requirement may be met easily.
5 – Inform The Client The Reason This Bill Has Been Dispensed
The Electrical Work Client will usually expect a detail on what must be paid for. This may involve the purchase of physical goods (i.e. parts) and/or Hourly Payment of the “Labor” required by Electrician. If the Client is being charged for any physical purchases, then you must give some specifics regarding the transaction in the “Products” table. The “Quantity” column will require the total number of each Product purchased. You must describe each purchased good after supplying how many were ordered on the same row. Enter either the Product Name or ID in the “Description” column. Enter the “Unit Price” for each item purchased after supplying its “Description.” The final tasks in this table will require two simple calculations. First, multiply the “Quantity” and “Unit Price” numbers on each row, and enter the resulting figure in the “Amount” column. When this has been done for each row, add each number and enter the sum in “Total Products.” The physical work the Electrician Company wishes to bill the Client for must be documented in the “Labor” table on this page. The columns presented here will allow you to quickly report the information defining the “Hours” spent on each job. You must supply an account of what work was done during the time being reported. Supply either the Project Name, Number, or Detail in “Description.” Each row will need to have the Hourly Rate charged for each job in “$/Hour.” The dollar “Amount” that is being charged for each job in this table will be the product of “Hours” times “$/Hour.” Report this figure on each row in “Amount.” You must report the total sum of the rows in this column in “Total Labor.” This paperwork will make sure there is no question as to how much the Client must pay. Three additional fields at the bottom right-hand corner of this document will require three pieces of information. Add then enter the sum of “Total Products” and “Total Labor” in the “Subtotal” field. The Taxes required by this Client purchase must be recorded in “Sales Tax.” The sum of the previous two fields should be presented in “Total” to define how much the Client must pay.
6 – Specifically Name The Applicable Terms
In most cases, it is a good idea to give the Client a time frame when payment is expected. Record the number of any grace period afforded to the Client as a number of days on the blank space in the statement “Payment Is Due Within #…”
A special place has been reserved so that any additional messages or information to be passed onto the Client may be done so with this document. If necessary, deliver additional information through the “Comments Or Special Instructions” area.
How to Write in Microsoft Excel (.xlsx)
Download: Microsoft Excel (.xlsx)
1 – Use This Page To Obtain An Electrical Work Invoice As An Excel Spreadsheet
When it is time to bill your Client for Electrical Work, download and open the Excel file presented on this page the “MS Excel” link above or the similarly labeled button.
2 – Display The Electrician’s Information In The First Few Cells Of Column A
The first task this document will present requires some self-identification. The entity originating this Invoice should make sure its Logo and Contact Information are easily seen at first glance. To this end, turn your attention to column A then replace the generic Electrical Work logo in Cell A1 with your own company’s logo. Regardless of whether the Electrician Company has a logo or not, its Name or the Name of the Electrician who runs the Company should be entered as the contents to Cell A2. Finally, we must deliver the Name and Address the Electrician Company wishes its Client to use to address any correspondence using Cell A3, A4, A5, and A6. Once the basic information has been supplied above, make some additional Contact Information available to the Client by entering a valid Electrician Company’s E-Mail Address and Telephone Number to Cell A7 and A8.
3 – You Must Report On This Paperwork And Its Recipient
The Invoice Number accompanying this transaction in your records along with the current Calendar Date should be reported under the label “Invoice #” and “Date” respectively. The current Date will already be displayed however you may replace it with any Date you wish. Use the cells under “Bill To,” in Column A to provide this paperwork with the Name and Billing Address of the Client Recipient.
4 – Gather Your Records Then Utilize The Table(s) To Bill The Client
Now that we have presented both the Sender and Recipient of this paperwork, it will be time to supply some details as to what the charges are and how much the Electrician Client must pay. This task will be handled in one or two simple tables. You may use one or both tables to define the transaction that is being invoiced here as the situation dictates.
The “Products” section will span several columns each requiring specific information based on the merchandise, parts, or goods ordered by the Client Recipient. Column A, “Description” should have information to identify what was purchased. You should provide the “Product” name, part or ID number, or detail in this column. Only one item may be entered on one row. Each ordered “Product” should have its own row. Use Column F, “Quantity,” as documentation of how many of the goods described in Column A the Client Recipient ordered. You will also need to record how much one of these units cost under “Unit Price.” The last piece of information is how much the Electrician Client must pay for each ordered Product. This figure is the result of multiplying the “Quantity” by the “Unit Price” for each row then presenting it under “Amount.” The figures entered in this column will be combined into one sum and presented in “Total Products.” There will also be a second section titled “Labor” where we can discuss any applicable Labor charges. While it is structured slightly differently to cover the subject at hand it will achieve a similar purpose. First, in the “Description” column make sure to identify the work or Labor done on behalf of the Client. Next, you must list all the “Hours” the Electrician worked on the project in the second column.
Naturally, we should supply his or her “Hourly Rate” in the third column Once you enter these figures successfully, the totals will display to the right.
Whether you were required to report a figure for both “Total Products” and “Total Labor” both cells will contribute to the sum in “Subtotal.” It will be up to you to disclose the Tax that must be paid in “Sales Tax,” so the final figure for the Client’s Invoice will be accurately calculated in “Total.”
5 – Supply The Final Area With Any Applicable Instructions
In the statement “Payment Is Due In [#] Days,” deliver the number of days after this Invoice is received when a payment is to be submitted. Enter this grace period in the bracketed area of this statement.
Additional statements may be made in “Comments Or Special Instructions” (Cell A36)