Mold Remediation Invoice Template

The Mold Remediation Invoice Template should be employed to inform Mold Removal Clients of the funds owed for the work and treatments provided. Many consider incorporating a template to the billing process of a business a wise decision. A set process for developing and issuing bills to your Mold Removal Customers functions as a time-saving maneuver for a necessary administrative task. The sections dividing this document organize your entries for presentation allowing the Invoice Preparer to focus on the content being provided. It is fair to note, this template retains its versatility by allowing some editing to the sections on display. If the Invoice Preparer does choose to tailor this paperwork, it is strongly recommended that all the current topics remain intact.

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Bill To
Line Item



Download: Adobe PDF, Microsoft Word (.docx)

Step 1 – Save This Template To Bill Your Mold Remediation Clients

Mold Removal and Remediation Clients may be billed using the template on this page. Determine whether you prefer the “Adobe PDF” file or the “Microsoft Word (.docx)” file version of this paperwork. The links above grant access to the file of your choice.


Step 2 – Introduce The Mold Remediation Service

The top of the page will seek items geared to identifying the Mold Remediation Service sending this invoice. The “Company Name” labeled textbox requires that you substitute this label with the Mold Removal or Remediation Company’s legal name. The “Name” line, starting the next section in this header, expects the identity of the Customer Service or Company Representative produced as its entry. The “Street Address” used by the Mold Removal and Remediation Service’s mailing address is needed on the next line down.  Two distinct lines have been supplied so that you can furnish the “City, State, Country,” and “Zip Code” in the Mold Removal or Remediation Business’ mailing address. The Mold Removal and Remediation Service “Phone” line and “E-Mail” address are also requested. Two different lines with the appropriate text-labels are placed beneath the address you recorded to accept and display this information as you enter it. 


Step 3 – Produce The Reference Number For The Mold Remediation Job

An unspoken requirement of most billing systems is that of the invoice number. This is a document or reference number, distinct in a business’ records, that serves as a unifying item for all the information that will be presented in this written request for payment. The blank line to the right of the “Invoice #” text-label should be supplied with this reference material.  Next, locate the empty line attached to the text-label “Date.” Use this line to attach a specific “Date” of effect for this request. Note: The Client will use this “Date” with some information you supply to determine when payment must be submitted.   


Step 4 – Identify The Mold Remediation Client

The Client, whether it is a Business or a person, will need to be called upon to pay the amount that will be requested. This requires that you transcribe this Party’s complete “Name” from your records to the first line after “Bill To.” Keep in mind this must be the Paying Client. Thus, if a Property Management Company is hiring your Company to inspect for and remove mold for one of its properties then the “Name” of the Paying Client is that of the Property Manager (rather than the person on-site).  The address where the Paying Client wishes its bills sent should be readily available in the Client’s records. Look up this information then fill in the “Street Address,” “City, State, Country,” as well as the “Zip Code” lines with Mold Remediation Client’s billing address. 


Step 5 – Record The Details Of The Required Remediation

A report on the work done for the concerned property must now be presented. The two-column table presented in the billing section accommodates such a presentation nicely. First, seek out the first box of this table – titled “Description.” Information may be input directly to its contents or you may copy and paste it. Here, you must list the mold removal services that were performed (i.e. testing, types of tests, level of removal, areas of removal, etc.), the name of a prepackaged set of services, or the dates and times involved. This content should prompt the Client to understand his or her obligation to the Mold Remediation Company.    


Step 6 – Price The Mold Removal Services Requiring Payment

This table must continue with some pricing for the remediation that occurred. Therefore, record the mold remediation costs in the “Amount” box. You may include more than one dollar “Amount” if desired (i.e. if an inspection must be listed separately and paid for).  The “Subtotal” box for the mold remediation pricing report refers to a sum of all amounts entered above it. Produce this total value without accounting for any taxes in this “Subtotal” box. This should be filled in even if only one “Amount” was reported.  Some states will require a service tax for certain actions commissioned on a property while most will require that any product sold be taxed with a sales tax. Therefore the “Tax/VAT” box has been set in this column to inform the Mold Remediation Client how much must be paid in taxes. Calculate all applicable taxes then document this value in the “Tax/VAT” box.  The “Total” box shall complete our pricing report with the final dollar amount the mold remediation will cost. Add the “Subtotal” to its taxes then enter the result in “Total.” 


Step 7 – Give The Deadline For The Mold Remediation Payment

Your record for the full payment that is owed for the services and any applicable taxes should be accompanied by a general guideline for payment. That is, explain to the Mold Remediation Client how long will be given before an unpaid response is marked as late. The “Payment Is Due…” statement will use the invoice “Date” as a starting point for this deadline to a change in status. Input the number of “Days” making up this period of safety on the blank line in this sentence. 


Step 8 – Continue Reporting On The Mold Remediation Services, Expected Payments, And Other Topics

In many cases, instructions regarding the mold that was removed and how to take extra measures with the property may need to be included for the benefit of the Client or disclosures that may need to be included. The “Comments Or Special Instructions” label at the bottom of this page will give a clear and noticeable area where this material may be displayed. 



Download: Microsoft Excel (.xlsx)

Step 1 – Save The Mold Remediation Invoice In An Excel Format

The “Excel” button displayed with the Mold Remediation Invoice preview will allow this template downloaded as a spreadsheet. Select this button or the complementary text-link (“Microsoft Excel (.xlsx)”) to save this file in a spreadsheet format.


Step 2 – Identify The Service Performing The Mold Remediation Being Billed

The first column of the acquired spreadsheet is devoted to identifying several details required by this document. Cell A1, the first field, must be set to display the Mold Remediation Service’s logo. Achieve this by selecting the current image then choosing to change the picture using the right-mouse button menu or the menu bar’s ribbon.  Cell A2 containing the “Name” text-label should have its current material replaced with the full “Company Name” of the Mold Remediation Business.  A record displaying the “Name” of the Mold Remediation Office Employee and the concerned Company’s billing address should be displayed with the logo and Company Name. Cell A3 is set for this Employee’s “Name” while the next three cells down (cells A4 through A6) must have the Mold Remediation Service’s “Street Address” then its “City, State, Country,” and “Zip Code.”  The “E-Mail” and “Phone” line used by the Mold Remediation Service is our next concern. Place these items in cells A7 and A8, respectively. 


Step 3 – Supply The Mold Client With Document Reference Information

A table in the upper right is meant to contain the Mold Remediation “Invoice #” for this document. Cell F4 will require this content.  The “Date” when the Mold Remediation Company formally sets this as an active document in its system and with effect on the Client’s account is already displayed in cell H4 as the current day. Change this at will or leave it unedited to confirm the current day as the Mold Remediation Invoice “Date” for this job. 


Step 4 – Target One Client With The Obligation To Pay

A distinct portion of column A has been devoted to receiving the identity of the Mold Remediation Client. Cell A11 is the first required field of the billing section (titled “Bill To”) and must be populated with the legal “Name” of the Mold Remediation Client. The next cells in this column deliver an area to report the “Street Address” (cell A12) of the Mold Remediation Client then his or her “City, State, Country” (cell A13), and “Zip Code” (cell A14). 


Step 5 – Describe The Mold Remediation Services Requiring Payment

The second segment of the billing section being completed is set as the staging area for a report on the remediation services that were provided to the Client. Some basic subject matter Clients expect concern a “Description” of the mold removal including any services (i.e. testing) and necessary materials


Step 6 – Deliver The Mold Remediation Costs To The Customer

Cell H17, under the “Amount” heading, seeks the mold remediation costs produced in its contents.   This column continues with additional requests for dollar values that contribute to the full “Amount” owed. To this end, sum all the numbers you recorded in “Amount” without including any taxes. This sum is the Mold Remediation “Subtotal”  Cell H19 in this column has been designated “Tax/VAT” since you will need to report the calculated sum of all taxes owed on the above Mold Remediation “Subtotal.”  This table’s conclusion should be found by the Client in cell H20. Add cell H18 and cell H19 to reach the Mold Remediation Service’s “Total” payment owed. 


Step 7 – Define The Mold Remediation Payment Deadline

Cell A21 will use some instructional language to solidify a timeline for the mold remediation payment. Naturally, a certain length of time or delay from the invoice “Date” to the time of payment is expected after which it will be considered late. Record this time as a number of “Days” by replacing the pound sign presented with this number. 


Step 8 – If Desired, Include Mold Removal Disclosures, Payment Instructions, And Other Content

The field that follows the imposed deadline, cell A22, is available for your use as an additional presentation area. Material not covered above or that must be attached will be handled in cell A22 with your direct report or entries.