Sound Engineer Invoice Template

The Sound Engineer Invoice Template can be used by Contractors and Studios alike when it is time to seek payment for the sound production or editing efforts provided. This paperwork will allow you to bill for movie productions, broadcast services, recordings, contracts, or day/night rates. Naturally, you will need to have several items of reference ready for production to this paperwork, however, only the basic information regarding a job and the requested compensation will be necessary to complete this form. It is worth noting the template will also allow for editing or additional content to be provided to its contents depending upon the Client’s needs.

Salary & Hourly Wage

  • Salary: $63,500 per year (source: BLS)
  • Hourly Wage: $30.53 per hour (source: BLS)

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Bill To
Line Item

How to Write in PDF and MS Word

Download: Adobe PDF & Microsoft Word (.docx)

Step 1 – Download The PDF OR Word Version Of The Sound Engineer Invoice

This template may be saved as an “Adobe PDF” by seeking out then clicking on this link above or the “PDF” button on this page. If you do not have the software or prefer to work with a word processing document then select “Microsoft Word (.docx)” or “Word” from the choices presented with the “Adobe PDF” version.


Step 2 – Name The Sound Engineering Company Or Freelance Sound Engineer Behind This Invoice

The Sound Engineering Company or the Sound Engineer formally requesting payment through this document must be identified at its onset. The textbox populated with the phrase “Company Name” should be emptied then filled in with the Sound Engineering Company’s legal name or that of the Freelance Sound Engineer seeking payment.  Input the full “Name” of the Sound Engineer or an Office Employee on the first empty line of this page. This line is meant to continue identifying the Sound Engineering Business with the individual who is handling this paperwork on its behalf. The next few blank lines are composed of several labels that should enable the Invoice Recipient to reliably reach the Sound Engineer (or Office Employee). Three lines, beginning with “Street Address” and ending with “Zip Code” are reserved specifically for the Sound Engineering Business’ address. Furnish this content in a line by line fashion  Use the last two lines here, “Phone” and “E-Mail,” to dispense the Sound Engineering Business’ official telephone number and email address (respectively).


Step 3 – Identify This Paperwork With Its Filing Number

The sound engineering project being billed should have an invoice number assigned to it. Furthermore, this number should be available to the Customer. A blank line, “Invoice #,” is reserved for sound engineering job’s invoice number. 

Next, deliver the invoice “Date” that defines when this document has been generated and applies.


Step 4 – Assign This Bill To Your Sound Engineering Client

The Sound Engineer’s Client should be described as the party who will pay this bill. The next section down will clearly state the “Name” of the Sound Engineering Client once you input it to the first line underneath “Bill To.”  As you proceed to the second line in this section, you will notice three lines with labels similar to the ones in the header. Here, however, the “Street Address,” “City, State, Country,” and the “ZIP Code” lines request the focus to be on the Client’s address. Use the Sound Engineering Client’s mailing address to satisfy these lines with the required content.   


Step 5 – Refer To The Engineering Project That Must Be Paid For

The sound engineering project or the product must be detailed in the “Description” part of this table. The text box here should be used to give details such as the billable hours, the merchandise, or the contract agreement that must be paid for.  


Step 6 – Deliver All Costs Of The Sound Engineering Project

The “Amount” owed for the sound engineering work (or products) is an expected submission in the next box over. Therefore, report the price of the sound engineering work directly underneath the column title “Amount.”  Continue to the “Subtotal” box. If you have priced more than one sound engineering job or order above, then you must add them and present the total in this box. Similarly, if only one dollar “Amount” is owed, then confirm it by producing the same dollar “Amount” in the “Subtotal” box.  Depending on the services produced you may have to add a service “Tax” amount. If any merchandise (i.e. a demo tape) was made for purchase by the Sound Engineering Client then most localities and states will require a sales “Tax” added. If either or both cases apply to this invoice, then report the “Tax” that will be added to the above (“Subtotal). If neither case applies, then confirm this with a “0.00.”  The “Total” owed for the sound engineering job will be its “Subtotal” plus its “Tax.” Add these two figures then enter the result to the right of the “Total” label.   


Step 7 – Attach The Sound Engineer’s Payment Deadline

Locate the statement near the bottom left corner of the invoice presents two additional statements that are prepared to receive information. The first begins with “Payment Is Due” and will need your input to apply. Locate the blank line in this sentence then use it to report how many “Days” after the invoice “Date” the Sound Engineering Company or Professional allows for a grace period. 


Step 8 – Additional Discussions May Be Presented

The blank lines attached to the second sentence, “Comments Or Special Instructions,” can and should be used to display any content, dialogue, or instruction that must be dispensed with this invoice. You may also leave this unedited if no other topics are necessary.


How to Write in MS Excel

Download: Microsoft Excel (.xlsx)

Step 1 – Use An Excel Sheet To Bill For Sound Engineering Projects

The excel version of the Sound Engineer Invoice is obtainable by selecting the “Microsoft Excel (.xls)” link or the button under the image designated as “Excel.” Save this file through either method. Open it when you are ready to invoice the Sound Engineering Client.


Step 2 – Identify The Sound Engineer Requiring Payment

This invoice may be utilized by Sound Engineering Production Houses or by Independent Sound Engineers alike. In either case, the header of this document is set to introduce this entity as the Sender beginning with your attention on cell A1. The current clip-art displayed is simply a place holder. Delete it then substitute it with your sound engineering logo.  The next two cells down will seek the Sound Engineering Business or Sound Engineer’s legal “Company Name” and the “Name” of the person serving the Customer with this invoice.

Most bills, invoices, and other official paperwork from a business entity necessitates a certain amount of information regarding contact venues available to the Invoice Recipient or Client. Instinctually, many Clients will seek to identify the address. Therefore, the three fields making up cells A4, A5, and A6 are reserved for your presentation of the Sound Engineering Busines Address. Record it first by entering its “Street Address,” continue with the “City, State, Country,” then conclude with the Sound Engineering Business’ “Zip Code.

This entity’s “E-Mail” and “Phone” are also expected. Cell A7 and A8 are placed to receive the Sound Engineering Company “E-Mail” and “Phone” number (respectively).


Step 3 – Properly Invoice The Engineering Job

The sound engineering job at the center of this invoice will need to be associated with an invoice number. This will act as a filing tool for easy reference in the future and should remain uniform between the Sender and Client but unique in their filing system. Report the sound engineering “Invoice #” in cell F4.  The next cell over gives you a distinct area to present this invoice’s “Date.” Produce it in cell H4.


Step 4 – Directly Address The Sound Engineering Client

The importance of specifically identifying the Client in this invoice should be considered. The “Bill To” section allows you to quickly address the task of placing the Client as the Payer of the sound engineering job. Cell A11 anticipates this Party’s “Name” for display.  The “Street Address,” “City, State,” and “Country” should be delivered with the Sound Engineering Client’s identity. Dispense this content to cell A12 and A13. Complete the Sound Engineering Client’s address with his or her postal code in cell A14.


Step 5 – Detail The Sound Engineer Contract For This Invoice

The invoice table included is set for the sound engineering job and its pricing. In cell A17, a reasonable “Description” of the commissioned sound engineering job. You may use descriptors such as a contract name or work shift date and times attached to this project.  


Step 6 – Attach The Costs Of Sound Engineering Project

Cell H17 of this table seeks the exact “Amount” the Sound Engineering is charging excluding any taxes. Report this dollar value as requested.

The full “Amount” of the charges above requires documentation. Thus, either add all the numbers in the above cell to one number or transcribe the price (if only one was entered) from the cell above to cell H18 (“Subtotal”).  Cell H19 has been included as the “Tax” for the sound engineering job. If the Sound Engineer operates in a locality where service taxes apply or if the Sound Engineering Business produced any physical item for the Customer that requires a sales “Tax” to be paid, then you must report the taxes being added in cell H19.  The conclusion of the sound engineering costs to the Customer will arrive in cell H20 where we will present the dollar sum of cells H18 and H19 (thereby producing the combined “Subtotal” and “Tax” the Customer must pay). Perform this calculation ten input your result.  


Step 7 – Report The Sound Engineer’s Payment Deadline

H21 on this sheet will require we return focus to column A. Here, the statement this field displays shall require the number of “Days” the Sound Engineer allows for the Client to submit payment. Determine this period beginning with the invoice’s calendar “Date” then replace the pound sign in this statement with this number. 


Step 8 – You May Address Or Discuss Additional Subjects At Will

Cell H22 allows you to continue this paperwork with previously unaddressed topics. Utilize the space after “…Instructions” for this purpose.